Explore numerous office assistant positions that support daily 1,961 Office Assistant jobs in Kenya
Remote Administrative Assistant - Project Support
Posted 21 days ago
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Job Description
Our client, a dynamic consulting firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive project support. This fully remote role is ideal for an individual with exceptional organizational skills and a keen eye for detail, who thrives in a fast-paced environment. You will be responsible for a wide range of administrative tasks crucial to the success of our client's projects. This includes managing project schedules, coordinating meetings, preparing project documentation, and maintaining project files and databases. You will serve as a key point of contact for project stakeholders, facilitating communication and ensuring smooth workflow. Essential duties involve scheduling and confirming appointments, making travel arrangements, processing expense reports, and assisting with presentation preparation. The ideal candidate possesses excellent written and verbal communication skills, enabling effective interaction with clients and internal teams. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, Monday.com) are highly desirable. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks to meet deadlines. This role requires a high degree of professionalism, discretion, and a commitment to confidentiality. Join our client's virtual team and play an integral role in supporting the efficient execution of diverse consulting projects.
Responsibilities:
Qualifications:
Responsibilities:
- Manage project calendars, schedule meetings, and coordinate logistics.
- Prepare meeting agendas, take minutes, and distribute action items.
- Organize and maintain project documentation, files, and databases.
- Assist in the preparation of reports, presentations, and project proposals.
- Handle incoming and outgoing correspondence via email and phone.
- Process expense reports and manage invoices.
- Coordinate travel arrangements for team members.
- Liaise with clients and internal stakeholders to facilitate project progress.
- Provide general administrative support to project managers and team members.
- Ensure timely completion of administrative tasks to support project timelines.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools is a plus.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Proactive and able to work independently in a remote setting.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Executive Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Administrative Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional self-management skills and a commitment to providing seamless support to executives operating in a virtual environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, handling confidential information, and acting as a liaison between executives and other stakeholders. The ideal candidate possesses superior communication skills, a keen eye for detail, and a proven ability to anticipate needs and solve problems effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, prioritizing and responding as appropriate.
- Organize and maintain digital filing systems and databases, ensuring easy retrieval of information.
- Process expense reports and manage invoices and billing.
- Conduct research on various topics as requested by executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with project management tasks and follow-ups as required.
- Provide support for virtual meetings, including preparing agendas and distributing minutes.
- Contribute to improving administrative processes and efficiency.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with strong attention to detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with calendar management software and online travel booking platforms.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive and resourceful in problem-solving.
- Adaptable and able to thrive in a fast-paced, remote work environment.
- High level of professionalism and a positive attitude.
- Experience in a specific industry relevant to our client is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient functioning of administrative operations within a remote-first environment. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and maintain a high level of professionalism and discretion. You will be responsible for a wide range of administrative tasks, including calendar management, correspondence handling, document preparation, travel arrangements, and meeting coordination. Your ability to anticipate needs and proactively address challenges will be key to your success.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, format, and proofread documents, reports, and presentations.
- Arrange travel and accommodation for executives and team members.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed.
- Process expense reports and manage petty cash.
- Provide logistical support for virtual and in-person events.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address administrative challenges.
- Ensure efficient and organized workflow in a remote setting.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information.
- Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
- A relevant diploma or associate degree is preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Project Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is pivotal in ensuring the smooth operation of daily administrative tasks, supporting senior leadership, and coordinating various projects. As a fully remote employee, you will leverage digital tools and communication platforms to manage schedules, coordinate meetings, prepare documents, and handle correspondence with utmost efficiency and confidentiality. This position demands exceptional attention to detail, strong problem-solving abilities, and a proactive approach to anticipating needs.
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Prepare correspondence, memos, and presentations.
- Coordinate and document virtual meetings.
- Maintain digital filing systems and databases.
- Assist with project-related administrative tasks.
- Handle incoming and outgoing communications.
- Provide general administrative support to a team of executives.
- Manage travel arrangements and expense reports.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities remotely.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with project management and virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Virtual Administrative Assistant - Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, ideal for an experienced administrative professional who thrives in an independent work environment and excels at managing complex schedules and communication. As a remote-first organization, we value efficiency, discretion, and excellent virtual communication skills. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents, and handling correspondence with a high degree of professionalism. You will be a key point of contact for executives and will play a crucial role in ensuring the smooth operation of their daily activities. This role is based in **Embu, Embu, KE**, but you will work entirely from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Assist with expense reporting and budget tracking.
- Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proactively identify and address potential scheduling conflicts or administrative issues.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion and confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- A reliable internet connection and a dedicated home office space.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant (C-Suite Support)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a critical, fully remote position designed for a professional who thrives in a fast-paced environment and possesses exceptional communication and organizational skills. You will manage complex calendars, coordinate travel arrangements, prepare confidential documents, and act as a key point of contact, ensuring the smooth operation of executive functions. Your professionalism and attention to detail will be paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and security.
- Organize and prepare for executive meetings, including agendas, materials, and logistics, and take minutes when required.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication flow.
- Manage expense reporting and invoicing processes for executives.
- Conduct research and gather information for various projects and executive requests.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and event planning as needed.
- Proven experience as an Executive Administrative Assistant or similar high-level support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Ability to multitask, prioritize, and work independently in a remote setting.
- Strong problem-solving skills and resourcefulness.
- Experience coordinating complex travel arrangements and managing calendars across time zones.
- A degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant, Executive Support
Posted 19 days ago
Job Viewed
Job Description
Our client, a fast-growing international non-profit organization dedicated to community development, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering you the flexibility to work from home anywhere in Kenya, supporting key personnel based remotely but with ties to operations in **Kitale, Trans-Nzoia, KE**. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, managing their schedules, correspondence, travel arrangements, and various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and a commitment to supporting impactful work.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and conference calls for executives, ensuring optimal time utilization.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications (emails, phone calls), responding independently when appropriate.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Prepare meeting agendas, take minutes, and track action items from meetings.
- Assist with the preparation of budgets, expense reports, and invoices.
- Conduct research and compile information for various projects and presentations.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage office supplies and equipment, coordinating with vendors for procurement and maintenance.
- Handle confidential information with the utmost discretion and professionalism.
- Provide logistical support for events, workshops, and conferences.
- Anticipate the needs of the executives and proactively address them.
- Stay updated on organizational policies and procedures.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience providing high-level administrative support, preferably supporting senior executives or in a fast-paced office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Experience with travel arrangements and expense management.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Ability to work independently and collaboratively in a remote team setting.
- Experience supporting international organizations or non-profits is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a reputable financial services firm based in the bustling city of Nairobi, Nairobi, KE , is seeking a highly organized and proactive Administrative Assistant to provide executive support. This is a full-time, hybrid position, blending remote work flexibility with essential in-office collaboration. As an Administrative Assistant, you will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and preparing essential documents. Your responsibilities will include gatekeeping communications, managing correspondence, making travel arrangements, and maintaining confidential records with utmost discretion. You will also be responsible for organizing and preparing for board meetings, internal staff meetings, and client presentations, which may involve preparing agendas, taking minutes, and following up on action items. A key aspect of this role involves liaising with internal departments and external stakeholders, requiring excellent interpersonal and professional communication skills. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is a must. The ideal candidate will possess a keen eye for detail, exceptional organizational abilities, and the capacity to multitask effectively in a fast-paced environment. Prior experience in an administrative support role, preferably supporting senior management, is highly preferred. A proactive approach to problem-solving and the ability to anticipate needs are essential qualities we are looking for. This role offers a fantastic opportunity to gain exposure to executive-level operations within a dynamic industry, contributing to the success of key decision-makers.
This advertiser has chosen not to accept applicants from your region.
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Virtual Administrative Assistant - Project Support
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and efficient Virtual Administrative Assistant to provide comprehensive remote project support. This role is ideal for a detail-oriented individual who excels at managing tasks, schedules, and communications in a fast-paced, virtual environment. You will be responsible for a range of administrative duties, including managing calendars, scheduling meetings, coordinating travel arrangements (if applicable for any in-person needs), and preparing documents such as reports, presentations, and correspondence. You will also be tasked with organizing and maintaining digital filing systems, ensuring easy access to critical project information. Strong communication skills are essential for liaising with team members, stakeholders, and external partners via email, phone, and video conferencing. You will assist in tracking project progress, monitoring deadlines, and flagging any potential issues to project managers. The ability to conduct online research, gather data, and summarize findings will be a valuable asset. Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management tools (e.g., Asana, Trello, Monday.com) or similar platforms are highly desirable. This position requires excellent time management and multitasking abilities, enabling you to prioritize tasks effectively and meet deadlines consistently. You must be a self-starter, capable of working independently with minimal supervision while maintaining a high level of accuracy and professionalism. This is a wonderful opportunity to contribute to the smooth operation of projects from a remote setting, supporting key initiatives and gaining valuable administrative experience in a flexible work arrangement. Embrace the chance to be an integral part of a dynamic remote team, ensuring operational efficiency and supporting project success from anywhere.
This advertiser has chosen not to accept applicants from your region.
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