6 Senior Administrative Assistant Executive Support jobs in whatjobs
Senior Administrative Assistant, Executive Support
Posted 19 days ago
Job Viewed
Job Description
Our client, a fast-growing international non-profit organization dedicated to community development, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering you the flexibility to work from home anywhere in Kenya, supporting key personnel based remotely but with ties to operations in **Kitale, Trans-Nzoia, KE**. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, managing their schedules, correspondence, travel arrangements, and various administrative tasks with utmost discretion and efficiency. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and a commitment to supporting impactful work.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and conference calls for executives, ensuring optimal time utilization.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications (emails, phone calls), responding independently when appropriate.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Prepare meeting agendas, take minutes, and track action items from meetings.
- Assist with the preparation of budgets, expense reports, and invoices.
- Conduct research and compile information for various projects and presentations.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage office supplies and equipment, coordinating with vendors for procurement and maintenance.
- Handle confidential information with the utmost discretion and professionalism.
- Provide logistical support for events, workshops, and conferences.
- Anticipate the needs of the executives and proactively address them.
- Stay updated on organizational policies and procedures.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience providing high-level administrative support, preferably supporting senior executives or in a fast-paced office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Experience with travel arrangements and expense management.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Ability to work independently and collaboratively in a remote team setting.
- Experience supporting international organizations or non-profits is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating communications, and handling a wide range of administrative tasks with discretion and professionalism. You will be the right hand to our senior leadership team, anticipating their needs and ensuring they can focus on strategic priorities. As a remote-first professional, you will leverage advanced digital tools for communication, scheduling, document management, and project coordination. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong command of modern office technologies. Responsibilities include managing complex calendars, scheduling meetings across multiple time zones, preparing reports and presentations, coordinating travel arrangements, handling correspondence, and acting as a gatekeeper for executive communications. We are looking for someone with proven experience as an executive assistant or senior administrative professional, ideally within a fast-paced corporate environment. Excellent written and verbal communication skills, proficiency in standard office software (Microsoft Office Suite, Google Workspace), and familiarity with virtual collaboration platforms are essential. Discretion, adaptability, and the ability to multitask effectively while maintaining a high level of accuracy are paramount. This is an excellent opportunity to contribute to executive success in a dynamic, fully remote role, offering significant autonomy and the chance to develop strong working relationships with senior leaders. Our client is committed to providing a supportive and productive remote work environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and optimize complex calendars for multiple executives, ensuring efficient scheduling of meetings, appointments, and commitments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, prioritizing and routing as appropriate.
- Serve as a primary point of contact for internal and external stakeholders interacting with executives.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and gather information to support executive decision-making.
- Manage expense reporting and reconciliation for executives.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and address administrative needs to enhance executive productivity.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 5+ years of experience providing administrative support, with at least 2 years supporting senior-level executives.
- Proven experience in calendar management, travel coordination, and event planning.
- Exceptional organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to handle confidential information with the highest level of discretion.
- Strong multitasking abilities and the capacity to prioritize effectively in a dynamic environment.
- Ability to work independently, proactively, and manage tasks efficiently in a fully remote setting.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Executive Support
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide exceptional executive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive functions, allowing senior leaders to focus on strategic priorities. You will be responsible for managing complex calendars, coordinating high-level meetings (both virtual and in-person when necessary), making travel arrangements, and preparing documents and presentations. The ideal candidate will possess outstanding organizational skills, meticulous attention to detail, and a strong ability to anticipate needs and proactively solve problems. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. You will also handle confidential information with the utmost discretion and professionalism. Key responsibilities include screening communications, managing correspondence, processing expense reports, and maintaining organized electronic and physical filing systems. The ability to communicate effectively and professionally with internal and external stakeholders is paramount. We are looking for a dedicated and reliable individual who thrives in a fast-paced environment and can manage multiple priorities with efficiency and accuracy. This is a fantastic opportunity to support key leadership and contribute directly to organizational success, offering the flexibility of a remote work arrangement. Your role will be pivotal in maintaining executive productivity and seamless workflow.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare agendas, take meeting minutes, and follow up on action items.
- Draft, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, managing email and phone calls.
- Process expense reports and manage office supply inventory remotely.
- Maintain organized filing systems, both electronic and physical.
- Handle confidential information with the utmost discretion.
- Conduct research and compile information for various projects as needed.
- Provide general administrative support to executives and their teams.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience providing administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Proactive problem-solving skills and the ability to anticipate needs.
- Ability to work independently and manage multiple tasks in a remote setting.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant (Executive Support)
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-paced tech startup focused on innovative software solutions, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to its remote leadership team. This is a critical, fully remote role where you will manage complex calendars, coordinate virtual meetings, handle sensitive communications, and streamline operational tasks to ensure the executives can focus on strategic initiatives. The ability to anticipate needs, maintain absolute confidentiality, and manage priorities effectively in a distributed environment is paramount. You will be an indispensable partner to our busy executives, working from your home office. Responsibilities include:
The ideal candidate will possess an Associate's or Bachelor's degree, or equivalent professional experience. A minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant, with a significant portion supporting remote executives, is required. Proven ability to manage complex calendars, handle confidential information with discretion, and multitask effectively is essential. Exceptional organizational, time management, and communication skills are critical. Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Trello) is a must. A proactive, problem-solving attitude and the ability to work independently with minimal supervision are key. You must be adaptable, professional, and committed to providing top-tier support in a remote setting. This is a fully remote position supporting leaders within our client's organization, with a contextual reference to **Meru, Meru, KE**.
- Managing and coordinating complex executive calendars, scheduling appointments, and making travel arrangements (virtual and physical if required).
- Screening and prioritizing incoming communications, including emails and phone calls.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Organizing and coordinating virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conducting research and gathering information as needed for executive projects.
- Assisting with budget tracking and expense report preparation for executives.
- Maintaining organized and confidential digital filing systems.
- Acting as a liaison between executives and internal/external stakeholders.
- Proactively identifying and resolving administrative issues before they arise.
- Contributing to the smooth functioning of the remote work environment.
The ideal candidate will possess an Associate's or Bachelor's degree, or equivalent professional experience. A minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant, with a significant portion supporting remote executives, is required. Proven ability to manage complex calendars, handle confidential information with discretion, and multitask effectively is essential. Exceptional organizational, time management, and communication skills are critical. Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Trello) is a must. A proactive, problem-solving attitude and the ability to work independently with minimal supervision are key. You must be adaptable, professional, and committed to providing top-tier support in a remote setting. This is a fully remote position supporting leaders within our client's organization, with a contextual reference to **Meru, Meru, KE**.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant - Executive Support
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic non-profit organization dedicated to community development, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their leadership team. This is a fully remote position, enabling you to contribute your exceptional organizational skills from the comfort of your home office. We are committed to a remote-first operational model, ensuring our team members have the flexibility and resources to succeed.
Responsibilities:
Qualifications:
This role is fully remote, with a primary functional focus supporting executives operating within the context of Nakuru, Nakuru, KE . Join our dedicated remote team and make a significant impact.
Responsibilities:
- Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
- Coordinate and plan virtual meetings and events, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and gather information for various projects and reports as needed.
- Maintain organized digital filing systems and ensure efficient document management.
- Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Manage office supplies, equipment, and vendor relationships, if applicable to remote setup.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address them to ensure smooth operations.
Qualifications:
- A High School Diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- A minimum of 5 years of proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
- Experience in managing virtual communications and coordinating remote meetings.
- A commitment to supporting the organization's mission and values.
This role is fully remote, with a primary functional focus supporting executives operating within the context of Nakuru, Nakuru, KE . Join our dedicated remote team and make a significant impact.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Assistant - Executive Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to senior leadership within a fully remote structure. This role is crucial for ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively in a virtual environment. You will be responsible for managing calendars, coordinating meetings, preparing correspondence and reports, handling travel arrangements, and serving as a primary point of contact for internal and external stakeholders. This position demands discretion, professionalism, and a proactive approach to problem-solving.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, coordinating meetings, appointments, and travel schedules.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Arrange domestic and international travel, including flights, accommodation, and itineraries, ensuring efficiency and cost-effectiveness.
- Screen and prioritize incoming communications, responding to inquiries and requests as appropriate.
- Serve as a liaison between executives and internal/external clients, partners, and staff.
- Coordinate logistics for virtual meetings, including setting up conference calls, managing invitations, and distributing materials.
- Maintain confidential files and records, ensuring data integrity and security.
- Assist with expense reporting and budget tracking for executive-related expenses.
- Conduct research and compile information as needed for special projects.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage office supplies and equipment for remote team members as needed.
- Develop and maintain efficient administrative systems and processes.
- Handle sensitive information with the utmost confidentiality and discretion.
- Provide general administrative support to the executive team as required.
- Act as a gatekeeper and first point of contact for executive inquiries.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of experience providing high-level administrative support, preferably to C-suite executives.
- Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace), including advanced features of Word, Excel, PowerPoint, and Outlook.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of discretion and professionalism in handling confidential information.
- Proactive and resourceful, with strong problem-solving capabilities.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack) and project management software.
- Ability to work independently with minimal supervision in a remote setting.
- A keen eye for detail and commitment to accuracy.
- Adaptability and a positive attitude in a fast-paced environment.
This advertiser has chosen not to accept applicants from your region.
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