3,319 Administrative jobs in Kenya

Job Summary:

We are seeking a sharp, proactive, and highly organized Executive Assistant (EA) to support our Management team. This role requires someone who is tech-savvy, detail-oriented, and thrives in a fast-paced environment. If you're someone who excels with spreadsheets, keeps projects on track, and embraces feedback as a tool for growth, we want to hear from you.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Handle daily correspondence, including emails, phone calls, and written communications; prioritize and draft responses as needed.
• Assist in planning and executing corporate projects or initiatives that align with the CEO's priorities.
• Act as a liaison between the executive's team and various departments, tracking progress, deadlines, and deliverables.
• Serve as a primary point of contact between the executive, clients, partners, and internal teams.
• Represent the executive in meetings and take minutes, capturing important action points for follow-up.
• Handle sensitive and confidential information with discretion, ensuring the security of corporate data and privacy of the CEO
• Oversee office management tasks and ensure the executive's working environment is functional, organized, and efficient.
• Organize events, conferences, and other gatherings by coordinating logistics, venues, vendors, and schedules.
• Conduct research and gather data to support decision-making, business analysis, and planning efforts.

Requirements & Skills:

• Bachelor's degree in Business Administration, or related field
• 3years of experience as a Executive Assistant supporting executives
• Proficiency in
  Google Sheets
  and other Google Workspace tools.
• Strong
  project management
  and organizational skills.
• Tech-savvy, fast with computers, and able to learn new systems quickly.
• Excellent written and verbal communication skills.
• Experience in handling confidential information with discretion
• Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
• Positive attitude with the ability to receive and apply feedback effectively.
• Strong interpersonal skills and the ability to work independently with minimal supervision.

Location: Remote (Work from Home)

Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)

Compensation: $1,200 USD per month

We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.

• Provide daily administrative support to sales and management teams.
• Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
• Manage invoices, billing, and sales tax processes, including filing and payment.
• Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
• Track and follow up on outstanding tasks for sales staff.
• Assist with preparation of documents, contracts, and internal reports.
• Monitor shared email inboxes and ensure timely responses or task delegation.
• Coordinate with vendors, internal stakeholders, and accounting teams as needed.
• Support in managing schedules, appointments, and task priorities.

• High school diploma or equivalent; additional administrative or accounting coursework is a plus.
• Proven experience in administrative support, billing, or accounting assistant roles.
• Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
• Proficiency in QuickBooks (Desirable)
• Strong understanding of invoices, billing, sales tax filing, and reconciliations.
• Excellent organizational and multitasking skills.
• Strong written English skills; verbal fluency preferred.
• Ability to work independently, maintain accuracy, and meet deadlines.

• Professional remote work environment and reliable internet.
• Availability to work full-time within U.S. time zones (PST, CST, or EST).
• Attention to detail and a proactive mindset.
• Comfortable using task management and communication tools.
• Introductory video submission required as part of the hiring process.

Company Description
Graes Lilias Insurance Agency is a client-centric insurance provider committed to delivering top-tier protection and peace of mind to individuals, families, and businesses. We strive to understand the unique needs of our clients and tailor our services to meet those needs. Our experienced team is dedicated to providing excellent service and customized insurance solutions. Located in Kahawa ward, we pride ourselves on maintaining strong community ties and exceptional customer service.

Role Description
This is a full-time hybrid role located in Kahawa ward, with some acceptable work-from-home arrangements. As an Administrative Assistant Intern, you will support the day-to-day operations of the agency, including handling phone calls, maintaining records, and providing executive administrative assistance. You will perform clerical duties, assist with scheduling, and ensure smooth communication within the office.

Qualifications

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Clerical Skills including data entry and record maintenance
• Excellent organizational and multitasking abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite
• High school diploma or equivalent; currently enrolled in or recent graduate of a relevant college program

Position Summary

The Personal Executive Assistant (EA) is the CEO's primary operations partner—removing tasklevel work, orchestrating schedule and multichannel communications, and ensuring flawless followthrough on all CEO commitments. This role represents the CEO in communications with anyone and everyone inside and outside the organization; unwavering professionalism and discretion are required at all times. The EA captures decisions and action items, keeps priorities visible, develops leadership reports, ensures required company metrics are updated on schedule, and—when directed—has the authority to act on the CEO's direction to set up, purchase, schedule, or pay for items/services to achieve objectives without every step being spelled out. The EA will be privy to sensitive personnel conversations; absolute trust and confidentiality are mandatory.

Essential Duties & Responsibilities

1) Calendar, Meetings & Virtual Logistics

• Own the CEO's calendar endtoend: apply prioritization rules, time blocks, buffers; proactively resolve conflicts and protect focus time.

• Schedule and confirm meetings; coordinate virtual logistics (links, access, AV checks) and attendee communications.

• Prepare agendas and briefing packets; ensure the CEO is prepared with context, goals, and decisions needed.

• Attend key meetings to capture notes and action items; distribute promptly to stakeholders.

2) MultiPlatform Messaging & Communications (RemoteFirst)

• Manage and triage all CEO communications across email, Slack, Microsoft Teams/Chat, SMS, and other approved channels.

• Represent the CEO in all written and verbal communications with internal teams, board members, partners, vendors, clients, and external stakeholders; maintain an executive presence, professional tone, and precise followthrough.

• Draft, route, and send correspondence on the CEO's behalf where appropriate; maintain agreed responsetime standards.

• Consolidate all asks and decisions into a unified Request & Decision Queue with priority, owner, and due date; escalate risks early.

3) Task, ActionItem & FollowThrough Management

• Maintain a CEO Master Task & Priority Tracker (e.g., Asana/ClickUp/Notion) covering every commitment, request, and decision.

• Proactively chase updates, remove blockers, and close loops; surface options and recommendations with each escalation.

• Issue a daily delinquent/atrisk summary so the CEO sees overdue items and required next steps.

4) Metrics, Reporting & Executive Readouts

• Ensure the CEO completes recurring duties such as updating company metrics/OKRs/KPIs on the defined cadence.

• Build and maintain executiveready reports and dashboards (weekly metrics snapshot, monthly performance review, leadership/board readouts).

• Coordinate data owners and submission timelines; validate accuracy; highlight trends, variances, blockers, and decisions required.

5) Meeting Minutes, Documentation & Filing (AIEnabled)

• Take formal meeting minutes when required; capture decisions, action items (owner & due date), and next steps.

• Use AI or other notetaking tools (e.g., Otter, Fireflies, Zoom AI) when appropriate and permitted; generate concise summaries and action lists.

• File minutes and notes in an indexed repository with standard naming conventions and version control; maintain a searchable archive.

• Maintain a Decision Log and ensure followup tasks are created and tracked to closure.

6) Delegated Authority & Autonomous Execution (new/expanded)

• When directed by the CEO, act with delegated authority to set up services/tools, purchase approved items, schedule resources, and pay vendors/fees using company methods—interpreting the objective and executing without needing stepbystep instruction.

• Translate broad objectives into clear miniplans (scope, owners, deadlines); choose an approach, execute, and report back succinctly.

• Handle light procurement: gather options/quotes, compare value, recommend a selection, and proceed within preapproved budget limits; keep receipts and a simple audit trail.

• Stand up SaaS accounts, configure access/permissions, and coordinate with IT/Finance/Legal as needed for security, billing, or terms.

• Onboard and coordinate vendors/contractors within defined guardrails (e.g., NDAs or standard terms provided by the company).

• Provide timely status updates; immediately escalate if costs, risks, or scope exceed agreed limits; propose alternatives.

7) Proxy Representation (Attend on CEO's Behalf)

• Attend internal meetings when the CEO is unavailable; accurately represent priorities within agreed guardrails.

• Communicate context, gather inputs, commit next steps where authorized, and escalate decisions beyond scope.

• Deliver a crisp debrief to the CEO (decisions, risks, action items, owners, deadlines).

8) Administration, Records & Confidentiality

• Maintain executive contact lists, distribution groups, templates, and document libraries.

• Track recurring obligations (reporting cycles, renewals, audits, filings) and ensure timely completion.

• Exhibit impeccable professionalism, discretion, and confidentiality at all times, especially regarding HRsensitive or personnel matters.

• Adhere to company confidentiality, privacy, and security standards; limit access strictly to a needtoknow basis.

Note: No travel management responsibilities at this time.

Success Measures

• Calendar accuracy and prioritization minimize reschedules and context switching.

• Multiplatform communications are triaged daily; highpriority items are actioned within SLAs.

• 100% of meetings produce notes/minutes and action items filed within 24 hours.

• Company metrics/OKRs/KPIs are updated on schedule; executive reports are accurate and insightdriven.

• Delegated tasks (setup/buy/schedule/pay) are executed on time, within budget, and with clean documentation.

• Delinquent or atrisk items are surfaced early with clear next steps and owner accountability.

• Stakeholders report professional, reliable, and consistent representation of the CEO.

Minimum Qualifications

• 4+ years supporting a Csuite executive (CEO/President/Founder preferred) in a remote or hybrid, fastpaced environment.

• Mastery of calendar ownership, multiplatform messaging (email/Slack/Teams), meeting orchestration, and task tracking.

• Demonstrated ability to take a highlevel directive and independently execute to outcome (setup, purchase, scheduling, payment).

• Strong reportbuilding skills (Google Sheets/Excel) and executive presentation skills (Slides/PowerPoint); comfort with dashboards.

• Exceptional written and verbal communication; polished, executiveready drafting.

• High reliability, proactive ownership, and ability to anticipate needs and operate autonomously.

• Proficiency with Google Workspace or Microsoft 365, Zoom/Teams, and a workmanagement tool (Asana/ClickUp/Notion).

Preferred Qualifications

• Experience preparing leadership/board reports and KPI scorecards.

• Familiarity with AI notetaking/transcription tools and light BI (Looker Studio/Power BI).

• Experience acting as a proxy in internal meetings with clear decision guardrails.

Core Competencies

• Proactive ownership
  • Organization & systems thinking
  • Judgment, discretion & confidentiality

• Clear communication
  • Stakeholder management
  • Execution under pressure
  • Remote collaboration

Decision Guardrails (for Delegated/Proxy Work)

• May: purchase within preapproved limits; set up tools/services; commit to scheduling and nonbinding next steps; prioritize work within stated goals.

• Must escalate: spend above limit; legal/contractual changes; security/privacy exceptions; strategic or policy deviations.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Job Overview

We are seeking a detail-oriented, highly skilled and organized Administrative Bookkeeper to manage day-to-day financial transactions, administrative tasks, and office support functions. The ideal candidate will ensure accurate financial records, maintain organized administrative systems, and contribute to the smooth operation of business operations.

Responsibilities

Bookkeeping Duties

• Record daily financial transactions using FreshBooks accounting software.
• Maintain accurate general ledger accounts, journals, and reconciliations.
• Process accounts payable and receivable, ensuring timely payments and collections.
• Perform monthly bank, credit card, and account reconciliations.
• Assist with payroll processing and ensure compliance with tax reporting requirements.
• Prepare and submit sales tax filings as applicable.
• Support month-end and year-end close processes.
• Generate financial reports such as profit and loss, balance sheet, and cash flow statements.
• Maintain monthly budgets, variance and expense reports.

Administrative Duties

• Manage filing systems, especially digitally using google drive, ensuring financial documents are easily retrievable.
• Schedule appointments, meetings, and coordinate office supplies and vendor services.
• Handle correspondence, emails, and incoming calls professionally.
• Maintain and update client and vendor contact lists.
• Assist with budget preparation and cost control tracking.
• Perform general office duties to support smooth business operations.

Skills and Qualifications

• Proven experience as a bookkeeper, administrative assistant, or similar role.
• Bachelor's degree or recognizable certification in Accounting, Business Administration or similar role.
• Proficiency in FreshBooks accounting software (this is MANDATORY)
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Knowledge of basic accounting principles and practices.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and high level of accuracy.
• Good written and verbal communication skills.
• Ability to work independently and maintain confidentiality.
• Familiarity with cloud-based document storage such as Google drive and SharePoint.
• Prior experience working in a remote setup.

Additional Requirements

• Must be setup to work remotely
• Must have a working laptop with valid Microsoft license.
• Strong internet connection required to work for this role

Company Description

Wanzia is a global creative platform built around books, music, and film. We empower creators to publish independently, retain full rights to their work, and engage directly with audiences around the world. Our platform allows fans to support and interact with their favorite creators through exclusive content and community experiences. Wanzia's mission is to keep creativity alive by ensuring culture and revenue benefit the original creators. We are building a scalable, remote-first team with a passion for cultural impact and global storytelling.

Role Description

We are seeking a 
highly organized Executive Assistant with strong tech fluency
 to join our remote team on a contract basis. You will provide executive-level administrative support, manage daily operational tasks, and assist with project coordination and communications. The ideal candidate is proactive, tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-moving environment.

This role is essential in ensuring that our leadership team remains focused on strategic priorities while backend logistics run smoothly.

Key Responsibilities

• Manage calendars, schedules, meeting coordination, and email follow-up
• Book travel and handle expense reports and reimbursements
• Prepare documents, presentations, and internal reports
• Help organize remote meetings, take notes, and track follow-up actions
• Support onboarding of new freelancers, creators, and collaborators
• Assist with project coordination (e.g., content pipelines, SOP creation, internal task tracking)
• Help document processes and communicate updates to internal team
• Use modern tools (Notion, Slack, Trello, Google Drive, Zoom, etc.)

Qualifications

• 2+ years of experience as an Executive Assistant or in a high-level administrative support role
• Excellent written and verbal communication skills
• Strong organizational and multitasking ability
• Tech fluent: confident using digital tools, learning new platforms, and troubleshooting basic issues
• Experience working in a remote environment across multiple time zones
• Comfortable working independently, with minimal oversight
• Experience in a startup, creative industry, or digital product environment is a plus
• Bonus: Familiarity with tools like Canva, ChatGPT, ClickUp, Descript, Airtable, or AI productivity apps

Contract Type

• Remote
• Flexible part-time to full-time (based on availability and fit)
• Opportunity to grow into a strategic operations or project lead role

How to Apply

To apply:

Please 
send an email to
 with the subject line:

Executive Assistant Role

In the body of the email, include:

1. A short note about why you're interested in this role
2. One or two tools or platforms you've used to support a remote team
3. Your CV or link to your LinkedIn profile

Join Pericha Global Investments Limited as the Executive Assistant to the Chief Executive Officer and become an integral part of a dynamic and forward-thinking team. This pivotal role offers a unique opportunity to directly support the CEO in driving strategic initiatives and managing day-to-day operations. As the Executive Assistant, you will be responsible for managing the CEO's schedule, coordinating high-level meetings, and handling confidential information with the utmost discretion. Your organizational skills, attention to detail, and ability to anticipate needs will be essential in ensuring the CEO's time is optimized and company goals are met. You will be the primary point of contact for internal and external communications on behalf of the CEO, requiring exceptional communication skills and a professional demeanor. If you are proactive, resourceful, and thrive in a fast-paced environment, we invite you to apply for this rewarding position at Pericha Global Investments Limited.

• Coordinate and manage the CEO's schedule, ensuring efficient use of time and prioritization of tasks.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Conduct research and compile data to assist the CEO with decision-making and strategic planning.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear communication and maintaining confidentiality.

• A Bachelor's degree in Business Administration, Management, or a related discipline is required.
• Demonstrated expertise as an Executive Assistant or in a similar secretarial position, ideally within the financial or investment sectors.
• Possess exceptional organizational and time-management skills, with the capability to multitask and manage workloads efficiently.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms, along with familiarity with office management systems and procedures.
• Excellent verbal and written communication skills, characterized by meticulous attention to detail and a professional demeanor.

Competitive compensation package, flexible work schedule, and hybrid work environment.

Join Pericha Global Investments Limited as the Executive Assistant to our CEO. Elevate your career in a dynamic, innovative environment where your skills drive success and growth. Apply now

Location:
Nairobi

Company:
Milescoop Ventures Limited
(Real Estate)

Milescoop Ventures Limited, a fast-growing real estate company, is seeking to recruit a
proactive and detail-oriented Administrative Accountant
to join our team. This role is critical in ensuring smooth financial and administrative operations, accurate title deed processing, and effective staff and client management.

Key Responsibilities

·   Manage company revenues and costs through financial planning, forecasting, and reporting.

·   Prepare budgets, monitor expenses, and ensure accurate fund accounting.

·   
Assist the General Manager in HR administration
including recruitment, training, retention, and payroll management.

·   Handle sales agent commissions in compliance with tax regulations.

·   Verify all plot sales files before
title deed release
, ensuring compliance and accuracy.

·   Manage
title deed transfers and collections
, as well as posting customer details into the company system.

·   Follow up on unpaid accounts and accounts due for title deed release.

·   Support preparation of monthly, quarterly, and annual audit reports.

·   Oversee consultants, subordinate staff, and operational workflows.

·   Maintain and administer accounting ERP and CRM systems, including financial and projection reporting .

·   Deliver professional presentations and reports using Excel, PowerPoint, and other tools.

·   
Report directly to the CEO
with regular financial and administrative updates.

Skills & Requirements

·   Undergraduate degree
or Diploma
in Accounting, Business, Finance, Human Resource, or related field.

·   Minimum
2 years' experience
in a busy, marketing-oriented company.

·   Proven experience with ERP & CRM systems, financial reporting, and Microsoft Office Suite.

·   Strong analytical, time management, and multitasking skills.

·   Excellent interpersonal, leadership, and organizational abilities.

·   High integrity, motivation, and ambition to grow with the company.

What We Offer

Competitive salary from KSh 40,000/= per month

Attractive benefits package

Growth opportunities within a fast-rising real estate company

How to Apply

Send your CV and cover letter to

m
with the subject line
Administrative Accountant – Nairobi"
by
27th August 2025
.