Explore numerous office administrator positions that match your skills. Office administrator jobs involve managing 197 Office Administrator jobs in Kenya
Office Administrator
70100 Abothuguchi West
KES80000 Annually
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Posted today
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Job Description
Our client is looking for a proactive and organized Office Administrator to support their daily operations. This role offers a hybrid work arrangement, combining remote flexibility with in-office collaboration. The Office Administrator will be responsible for managing administrative tasks, ensuring the smooth running of the office environment, and providing support to staff members. Key duties include managing correspondence, scheduling appointments and meetings, maintaining office records and filing systems, ordering supplies, and handling basic bookkeeping tasks. You will act as the first point of contact for visitors and callers, providing excellent customer service. Experience with office management software, strong organizational skills, and attention to detail are crucial. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. The ideal candidate possesses excellent communication and interpersonal skills, with the ability to multitask and prioritize effectively. A proactive approach to problem-solving and a commitment to maintaining a professional and efficient workspace are essential. Previous experience in an administrative or office management role is highly preferred. This role is ideal for an individual who thrives in a structured yet adaptable environment, contributing to the overall efficiency of the organization. You will play a key role in maintaining a positive and productive work atmosphere. The hybrid model allows for focused work periods at home and collaborative engagement in the office. Hybrid Position based out of Garissa, Garissa, KE .
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0
Office Administrator
10200 Ngong
KES65000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a detail-oriented and proactive Office Administrator to manage daily administrative operations. This is a fully remote position, offering the flexibility to manage office functions efficiently from any location. The ideal candidate will be adept at organizing, communicating, and ensuring the smooth running of a virtual workplace.
Responsibilities:
Responsibilities:
- Manage and maintain office calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Prepare, proofread, and edit documents, reports, and presentations.
- Organize and maintain digital and physical filing systems for efficient record-keeping.
- Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Assist with inventory management of office supplies and equipment.
- Act as a primary point of contact for internal and external inquiries.
- Process invoices, expense reports, and other financial documentation.
- Support new employee onboarding processes with necessary administrative tasks.
- Maintain a high level of confidentiality and professionalism in handling sensitive information.
- Anticipate office needs and proactively implement solutions.
- Ensure efficient communication flow across different departments and remote teams.
- Assist with special projects and ad-hoc administrative tasks as required.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Uphold organizational standards and contribute to a positive remote work environment.
- High school diploma or equivalent; further qualifications in administration or office management are a plus.
- Previous experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize effectively in a remote setting.
- Proactive problem-solving abilities and a can-do attitude.
- Ability to work independently with minimal supervision.
- A team player who can collaborate effectively with colleagues remotely.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator
20117 Mwembe
KES70000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage their administrative operations. This role offers a hybrid work model, combining the flexibility of remote work with the collaborative environment of the office. The successful candidate will be responsible for ensuring the smooth and efficient day-to-day running of the office. This includes managing office supplies, maintaining records, coordinating meetings and appointments, and providing support to the management team. You will be the first point of contact for visitors and will handle incoming and outgoing correspondence. Essential duties involve maintaining a clean and organized workspace, managing the office calendar, and assisting with travel arrangements. You will also be tasked with basic bookkeeping, processing invoices, and preparing financial reports. A key aspect of this role is fostering a positive and productive work environment. Excellent communication and interpersonal skills are paramount, as you will interact with employees at all levels, as well as external clients and vendors. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is required, along with strong organizational and time-management abilities. The ability to multitask and prioritize effectively is crucial for this position. If you are a detail-oriented individual with a passion for supporting business operations and creating an efficient workplace, we encourage you to apply. This position is located in **Nakuru, Nakuru, KE**.
Key Responsibilities:
Key Responsibilities:
- Manage day-to-day office operations and ensure efficiency.
- Order and maintain office supplies inventory.
- Answer and direct phone calls, manage correspondence, and handle mail.
- Schedule and coordinate meetings, appointments, and conferences.
- Greet visitors and direct them appropriately.
- Maintain organized filing systems, both physical and digital.
- Assist with basic bookkeeping, invoice processing, and expense management.
- Prepare reports and presentations as needed.
- Coordinate travel arrangements for staff.
- Manage office equipment and ensure it is well-maintained.
- Support other administrative staff and management as required.
- Uphold a professional and welcoming office environment.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in office administration or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize, and manage time effectively.
- Attention to detail and accuracy.
- Discretion and ability to handle confidential information.
- Proactive and problem-solving attitude.
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2
Office Administrator
00200 Ongata Rongai, Rift Valley
KES65000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and efficient Office Administrator to manage daily office operations and provide essential support to staff. This role is crucial for maintaining a smooth and productive work environment. You will be the go-to person for administrative tasks, ensuring the office runs seamlessly.
Responsibilities:
Qualifications:
This position is based in our client's office located in Ongata Rongai, Kajiado, KE , and requires the candidate to be present on-site during business hours. We are looking for a reliable and dedicated individual to become an integral part of our team and contribute to the efficient functioning of our operations.
Responsibilities:
- Manage the reception area and greet visitors in a professional and welcoming manner.
- Handle incoming and outgoing mail and courier services.
- Answer and direct phone calls to appropriate personnel.
- Schedule and coordinate meetings, appointments, and conference calls.
- Maintain office supplies inventory and place orders as needed.
- Manage office filing systems, both physical and digital.
- Prepare correspondence, reports, and presentations.
- Assist with travel arrangements for staff members.
- Ensure the office premises are tidy and well-maintained.
- Provide administrative support to various departments as required.
- Manage office equipment, including printers and copiers, and arrange for maintenance when necessary.
- Process invoices and expenses related to office operations.
- Act as the first point of contact for office-related inquiries.
- Support event planning and execution for company functions.
- Ensure compliance with office policies and procedures.
Qualifications:
- High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Experience with office equipment and administrative software.
- A proactive approach to problem-solving and a keen eye for detail.
- Professional demeanor and strong work ethic.
- Ability to work effectively in a team environment and independently when necessary.
- Familiarity with the local business environment in Ongata Rongai is advantageous.
This position is based in our client's office located in Ongata Rongai, Kajiado, KE , and requires the candidate to be present on-site during business hours. We are looking for a reliable and dedicated individual to become an integral part of our team and contribute to the efficient functioning of our operations.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator
20116 Mwembe
KES60000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to support their operations. This role offers a hybrid work arrangement, combining remote flexibility with essential in-office presence. The Office Administrator will be responsible for managing daily office operations, ensuring efficiency and smooth workflow. Key duties include managing calendars, scheduling appointments, coordinating meetings, and handling correspondence. You will be the first point of contact for visitors and callers, providing a professional and welcoming demeanor. Responsibilities also extend to managing office supplies, maintaining records, processing invoices, and assisting with travel arrangements. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in common office software suites (Microsoft Office, Google Workspace). Exceptional interpersonal and communication skills are essential for interacting with staff, clients, and vendors. Experience in an administrative support role is highly desirable. This is an excellent opportunity for an individual looking to contribute to a dynamic team while enjoying a flexible work schedule. You will play a vital role in the day-to-day functioning of the office and support various departments. We are looking for someone who is proactive, resourceful, and capable of multitasking effectively in a fast-paced environment. Your contribution will ensure a well-organized and productive workplace. Come join us and be a key part of our team's success.
This advertiser has chosen not to accept applicants from your region.
4
Remote Office Administrator
30200 Tuwan
KES50000 Monthly
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to manage the day-to-day administrative operations of their organization. This is a fully remote position, enabling you to provide essential support from your home office. You will be responsible for maintaining efficient office systems, coordinating schedules, managing communications, and ensuring the smooth functioning of the administrative backbone of the company.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic filing systems, ensuring easy access to important documents.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Prepare and edit documents, presentations, and reports as required.
- Manage office supplies inventory and place orders as needed.
- Provide support to other departments with administrative tasks and projects.
- Maintain and update contact databases and internal directories.
- Assist with onboarding new remote employees by preparing necessary documentation and resources.
- Manage company calendars and ensure timely reminders for key deadlines and events.
- Process invoices and expense reports, ensuring accuracy and compliance with company policies.
- Serve as a point of contact for vendors and service providers.
- Ensure all administrative processes are efficient and aligned with remote work best practices.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role, preferably in a remote setting.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Familiarity with cloud-based storage solutions (e.g., Google Drive, Dropbox).
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision.
- Discretion and professionalism in handling confidential information.
- A reliable internet connection and a dedicated workspace are essential for this remote role.
- Experience with basic bookkeeping or accounting software is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator - Remote
20200 Kapsuser
KES720000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage administrative operations for their fully remote team. This role is crucial for ensuring the smooth and efficient functioning of the organization's day-to-day activities. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating communications, organizing virtual meetings, maintaining records, and providing general support to the team. The ideal candidate possesses exceptional organizational skills, attention to detail, excellent communication abilities, and a strong proficiency in office software and virtual collaboration tools. As a remote position, you must be self-motivated, capable of managing your time effectively, and comfortable working independently while maintaining close contact with colleagues and stakeholders. Key Responsibilities:
- Manage and coordinate schedules for executives and team members, including booking virtual meetings and appointments.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely responses and accurate dissemination of information.
- Organize and prepare agendas, materials, and minutes for virtual meetings.
- Maintain and update electronic filing systems, databases, and records with accuracy and confidentiality.
- Assist in the preparation of reports, presentations, and other documents.
- Manage office supplies and inventory for remote team members, coordinating procurement and distribution as needed.
- Provide administrative support for travel arrangements, if required, including booking flights and accommodation.
- Serve as a point of contact for internal and external queries, directing them to the appropriate personnel.
- Assist with onboarding new remote employees by providing necessary administrative information and resources.
- Troubleshoot basic technical issues related to office equipment or virtual communication platforms.
- Proactively identify and suggest improvements to administrative processes to enhance efficiency.
- Support the coordination of virtual team events and activities.
- Ensure all administrative tasks are completed accurately and within established deadlines.
- Uphold company policies and procedures in all administrative functions.
- High school diploma or equivalent; a certificate or diploma in office administration or a related field is a plus.
- Minimum of 3 years of experience in an administrative or office support role.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools such as Zoom, Microsoft Teams, Slack, etc.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently with minimal supervision and a strong sense of responsibility.
- Discretion and understanding of confidentiality.
- Proactive and solution-oriented mindset.
- Previous experience in a remote administrative role is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Office Administrator
90100 Gathiruini
KES45000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a detail-oriented and highly organized Remote Office Administrator to manage daily administrative tasks and ensure smooth office operations. This role is crucial for maintaining an efficient and productive work environment. You will be responsible for managing correspondence, scheduling appointments, maintaining office supplies, assisting with record-keeping, and handling general inquiries. The ideal candidate will possess excellent communication and interpersonal skills, a proactive approach to problem-solving, and a strong command of office software, including word processing, spreadsheets, and presentation tools. Experience with virtual collaboration tools is a plus. You must be adept at multitasking, prioritizing workloads, and working effectively under pressure. A commitment to providing excellent administrative support and maintaining a high level of professionalism is essential. While the role is primarily administrative, a key aspect involves coordinating basic project tasks and supporting team members with their administrative needs. This position requires the ability to work independently and as part of a team, contributing to the overall efficiency of the organization. This role is integral to supporting operations based in **Mlolongo, Machakos, KE**.
Key Responsibilities:
Key Responsibilities:
- Manage incoming and outgoing mail and courier services.
- Schedule meetings, appointments, and manage calendars.
- Maintain and order office supplies and equipment.
- Assist in organizing and maintaining physical and digital filing systems.
- Answer and direct phone calls and emails to appropriate personnel.
- Provide general administrative support to staff members.
- Assist with basic data entry and record keeping.
- Help coordinate travel arrangements for staff.
- Support the organization of internal events and meetings.
- Ensure the office environment is well-maintained and organized.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or equivalent.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high degree of accuracy.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and as part of a team.
- High school diploma required; further qualifications are an advantage.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Administrator
50100 Kakamega, Western
KES65000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a dedicated and detail-oriented Remote Office Administrator to provide essential administrative support from a virtual setting. This is a fully remote, full-time position where you will be integral to the smooth functioning of our operations. Your responsibilities will include managing incoming and outgoing communications (email, phone calls), scheduling appointments and managing calendars, maintaining digital filing systems, preparing documents and presentations, and coordinating with various internal teams and external partners. You must possess excellent organizational skills, the ability to prioritize tasks effectively, and a proactive approach to problem-solving. Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. Confidentiality and discretion are paramount in this role. The ideal candidate is a self-motivated individual who can work independently, manage their time efficiently, and maintain high standards of accuracy and professionalism. You will be the first point of contact for many inquiries and will represent the company with a polished and professional demeanor. This role offers a flexible work environment, allowing you to contribute significantly without the need to commute. We are looking for someone who is adaptable, reliable, and committed to providing exceptional administrative support. This is an excellent opportunity for an experienced administrator looking for a remote-first position. The role serves organizational needs connected to the **Kakamega, Kakamega, KE** area, ensuring business continuity and efficient support for key functions.
This advertiser has chosen not to accept applicants from your region.
8
Remote Office Administrator
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient and organized Remote Office Administrator to manage and support various administrative functions within their organization. This role is essential for ensuring the smooth and efficient day-to-day operations of our virtual workplace. You will be responsible for managing office supplies, coordinating communication, maintaining records, and assisting staff with various administrative tasks. This is a fully remote position, requiring strong communication skills, proficiency in office software, and the ability to work independently. The ideal candidate is detail-oriented, proactive, and dedicated to providing excellent administrative support.
Key Responsibilities:
Qualifications:
This is a great opportunity for an Office Administrator to work remotely and contribute to the operational efficiency of our client's organization, serving areas associated with Embu, Embu, KE , while enjoying the convenience of remote work.
Key Responsibilities:
- Manage and maintain digital filing systems and databases.
- Handle incoming and outgoing mail and correspondence.
- Coordinate and schedule meetings, appointments, and virtual events.
- Manage office supplies inventory and place orders as needed.
- Provide administrative support to team members, including document preparation and data entry.
- Answer phone calls and respond to general inquiries in a professional manner.
- Assist with onboarding new remote employees.
- Maintain and update company contact lists and directories.
- Ensure adherence to administrative policies and procedures.
- Liaise with IT support for technical issues related to remote work tools.
- Assist in organizing virtual team-building activities.
Qualifications:
- A High School Diploma or equivalent qualification. A certificate or diploma in office administration is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Familiarity with remote work tools and collaboration platforms (e.g., Zoom, Slack, Teams).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a remote environment.
- Detail-oriented with a commitment to accuracy.
- Proactive problem-solving abilities.
- Must have a reliable internet connection and a dedicated, distraction-free remote workspace.
This is a great opportunity for an Office Administrator to work remotely and contribute to the operational efficiency of our client's organization, serving areas associated with Embu, Embu, KE , while enjoying the convenience of remote work.
This advertiser has chosen not to accept applicants from your region.
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