Explore numerous office administrator positions that match your skills. Office administrator jobs involve managing 313 Office Administrator jobs in Kenya
Office Administrator
00200 Gathiruini
KES80000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Administrator to manage the day-to-day operations of their office located in Mlolongo, Machakos, KE . This is a hybrid role, requiring a balance of on-site presence and remote work flexibility. The Office Administrator will be responsible for ensuring the smooth functioning of the workplace, supporting staff, and managing various administrative tasks. The ideal candidate will possess excellent communication, multitasking, and problem-solving skills, with a strong commitment to efficiency and professionalism. You will be the first point of contact for visitors and callers, and will play a key role in maintaining a positive and productive office environment. This position offers a great opportunity to gain diverse administrative experience in a supportive setting.
Responsibilities:
Qualifications:
Responsibilities:
- Manage general office operations, including maintaining a clean and organized workspace, ordering supplies, and coordinating with vendors.
- Handle incoming and outgoing correspondence, including emails, mail, and faxes.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Answer and direct phone calls, take messages, and greet visitors in a professional and courteous manner.
- Maintain and update office records, databases, and filing systems.
- Provide administrative support to management and other staff members, including document preparation and data entry.
- Assist with the onboarding process for new employees, ensuring necessary paperwork and resources are available.
- Manage office equipment, such as printers and copiers, and arrange for maintenance and repairs.
- Handle basic bookkeeping tasks, such as processing invoices and tracking expenses.
- Support the planning and execution of office events and team-building activities.
- Implement and enforce office policies and procedures.
Qualifications:
- High school diploma or equivalent; an Associate's degree in Office Administration or a related field is a plus.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to multitask and work effectively under pressure.
- Discretion and professionalism when handling confidential information.
- Experience with office equipment and basic IT troubleshooting is beneficial.
- A proactive attitude and the ability to work independently as well as part of a team.
This advertiser has chosen not to accept applicants from your region.
0
Office Administrator
01200 Ngong
KES60000 Monthly
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage their administrative functions. This role is based in Ruiru and offers a hybrid work arrangement, balancing remote flexibility with in-office collaboration. The Office Administrator will be responsible for ensuring the smooth day-to-day operation of the office, providing comprehensive administrative support to staff, and managing various office tasks efficiently.
Key Responsibilities:
Key Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Answer and direct phone calls to the appropriate personnel.
- Greet visitors and clients in a professional and welcoming manner.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain office supplies inventory and place orders as needed.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation of reports, presentations, and documents.
- Provide administrative support to various departments as required.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure the office environment is tidy, organized, and well-maintained.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator
60200 Meru , Eastern
KES55000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a reputable professional services firm, is looking for a highly organized and proactive Office Administrator to manage their administrative operations. This role is based in Meru, Meru, KE , and will operate on a hybrid model, requiring a balance of in-office and remote work. The successful candidate will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient running of the office. Key duties include managing schedules and calendars, coordinating meetings and appointments, handling correspondence, and maintaining office records. You will be the first point of contact for visitors and clients, providing a welcoming and professional presence. Ordering and maintaining office supplies, managing vendor relationships, and assisting with travel arrangements will also fall under your purview. This role demands excellent communication, interpersonal, and organizational skills. The ability to multitask, prioritize tasks effectively, and maintain a high level of attention to detail is crucial. You should be proficient in standard office software and have a proactive approach to problem-solving. Experience in a similar administrative role is preferred. This is an excellent opportunity to join a dynamic team and contribute to the efficient operations of a growing firm. The hybrid nature of this role offers a blend of collaborative office interaction and focused remote work, providing a flexible and productive work environment.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator
80100 Shella
KES65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Office Administrator to manage the daily operations of their busy office located in **Malindi, Kilifi, KE**. This role is essential for ensuring a smooth and efficient working environment. The ideal candidate will possess excellent communication and interpersonal skills, strong administrative capabilities, and the ability to multitask effectively. You will be responsible for a wide range of duties, including managing office supplies, coordinating meetings, handling correspondence, and providing support to staff members. As an Office Administrator, you will be the first point of contact for visitors and callers, providing a welcoming and professional impression. Your responsibilities will include maintaining office organization, managing the reception area, scheduling appointments, processing mail, and ensuring the office is well-equipped and maintained. You will also assist with basic bookkeeping tasks, data entry, and the preparation of reports. Effective collaboration with all departments to support their administrative needs is key. Key Responsibilities:
- Manage the day-to-day operations of the office, ensuring efficiency and organization.
- Serve as the primary point of contact for visitors, clients, and employees, providing professional assistance.
- Answer and direct phone calls, manage incoming and outgoing mail, and handle general inquiries.
- Maintain office supplies inventory and coordinate procurement of necessary items.
- Schedule meetings, appointments, and manage conference room bookings.
- Organize and maintain filing systems, both physical and digital.
- Provide administrative support to staff, including data entry and document preparation.
- Assist with basic bookkeeping tasks, such as processing invoices and reconciling petty cash.
- Ensure the office is clean, tidy, and well-maintained.
- Implement and maintain office policies and procedures.
- Diploma or Certificate in Business Administration, Secretarial Studies, or a related field.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong customer service orientation.
- Discretion in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator
80100 Nairobi, Nairobi
KES960000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of their busy office. This hybrid role requires a candidate who can efficiently handle administrative tasks, support staff, and maintain a smooth-running workplace. You will be the first point of contact for visitors and callers, manage office supplies, coordinate meetings, and assist with various administrative projects. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to multitask effectively in a dynamic environment. A professional demeanor and a commitment to providing exceptional support are essential.
Responsibilities:
Qualifications:
This role is based in the vibrant city of Mombasa, Mombasa, KE , and requires a hybrid working arrangement.
Responsibilities:
- Manage the reception area, greet visitors, and answer and direct phone calls.
- Handle incoming and outgoing mail and courier services.
- Maintain office supplies inventory and place orders as needed.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation of reports, presentations, and correspondence.
- Process invoices and manage petty cash.
- Ensure the office environment is tidy, organized, and welcoming.
- Provide administrative support to various departments as required.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Implement and maintain office procedures and policies.
- Assist with onboarding new employees, including preparing necessary documentation.
- Manage company calendars and appointment scheduling.
- Ensure compliance with company administrative policies and procedures.
Qualifications:
- High school diploma or equivalent; an associate's degree in business administration or a related field is a plus.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- A keen eye for detail and accuracy.
- Professional and courteous demeanor.
- Ability to work independently and as part of a team.
- Familiarity with office equipment and basic IT troubleshooting.
- Understanding of basic accounting principles for managing office expenses.
- Must be able to work effectively both remotely and in the office as required by the hybrid schedule.
This role is based in the vibrant city of Mombasa, Mombasa, KE , and requires a hybrid working arrangement.
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator
50100 Kisumu
KES55000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage daily administrative operations. This role offers a hybrid work arrangement, allowing for a balance between remote flexibility and in-office collaboration. The Office Administrator will be responsible for a wide range of tasks to ensure the smooth and efficient functioning of the office environment. Key responsibilities include managing correspondence, scheduling appointments, maintaining office supplies, organizing files, and providing support to staff members. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in various office software applications. They should be adept at multitasking, prioritizing effectively, and maintaining a professional demeanor at all times. We are looking for someone who is a team player, takes initiative, and is committed to creating a positive and productive work atmosphere. This role is crucial for maintaining operational efficiency and supporting the overall success of the team. The ability to handle confidential information with discretion is also essential. You will be the go-to person for many office-related inquiries and tasks, requiring a proactive and problem-solving approach. Your contribution will be vital in ensuring that the office runs like a well-oiled machine. Experience with general administrative duties, basic bookkeeping, and coordinating office events would be advantageous. You will have the opportunity to interact with various departments and stakeholders, making this a dynamic and engaging position.
Responsibilities:
Responsibilities:
- Manage and maintain office calendars, scheduling meetings and appointments.
- Handle incoming and outgoing mail, emails, and phone calls.
- Order and maintain office supplies and equipment.
- Organize and maintain physical and digital filing systems.
- Provide administrative support to staff members, as needed.
- Assist with travel arrangements and expense reporting.
- Coordinate office events and manage vendor relationships.
- Ensure the office is well-maintained and presentable.
- Assist with onboarding new employees by preparing necessary documentation.
- Adhere to company policies and procedures to ensure smooth office operations.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive attitude and problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator
40200 Abothuguchi West
KES65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage administrative operations for their organization. This is a fully remote position, requiring the ability to maintain seamless operations, manage schedules, and provide essential support from a distance. The ideal candidate is detail-oriented, efficient, and proficient in utilizing remote work technologies.
Responsibilities:
Responsibilities:
- Manage and organize electronic filing systems and databases.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Prepare reports, presentations, and other documents.
- Maintain office supplies and manage vendor relationships.
- Assist with onboarding new remote employees.
- Coordinate with different departments to ensure smooth workflow.
- Provide general administrative support to management and staff.
- Ensure the efficient operation of administrative processes.
- Maintain confidentiality of sensitive information.
- Utilize various software applications for task management, communication, and document creation.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Detail-oriented with a high degree of accuracy.
- Experience with remote collaboration tools (e.g., Slack, Zoom, Asana) is essential.
- Proactive and self-motivated with the ability to work independently.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Discretion and trustworthiness when handling confidential information.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator
70100 Abothuguchi West
KES60000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage their administrative functions remotely. This is a fully remote position, allowing you to contribute your organizational skills from anywhere. You will be responsible for ensuring the smooth and efficient day-to-day operation of the office, supporting staff, and managing various administrative tasks. Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, handling correspondence, maintaining office records, processing invoices, and providing general support to the team. The ideal candidate will possess excellent communication and interpersonal skills, with a keen eye for detail and strong organizational abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with virtual collaboration tools are essential. You should be a self-starter, capable of working independently, prioritizing tasks, and managing your time effectively in a remote environment. A Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is preferred, along with at least 3 years of experience in an administrative or secretarial role. Experience supporting a remote team is a plus. You will be the first point of contact for many inquiries, requiring professionalism and excellent customer service skills. This role demands discretion and the ability to handle sensitive information with confidentiality. If you are a reliable, efficient, and adaptable administrative professional looking for a rewarding remote opportunity, this position based in Garissa, Garissa, KE , is a great fit. Join us in ensuring our client's administrative operations run seamlessly.
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator
80100 Nairobi, Nairobi
KES65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic business organization, is seeking a highly organized and proactive Office Administrator to manage their administrative functions remotely. This fully remote role is crucial for ensuring the smooth and efficient operation of daily administrative tasks. You will be responsible for managing correspondence, scheduling appointments, organizing virtual meetings, and maintaining digital filing systems. Key responsibilities include handling incoming communications, coordinating travel arrangements (for any necessary in-person meetings), preparing reports, and assisting with project support as needed. The ideal candidate possesses excellent organizational and time management skills, a keen eye for detail, and strong communication abilities. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. You must be a self-starter, capable of working independently and prioritizing tasks effectively. We are looking for a reliable and adaptable individual who can provide exceptional administrative support to a remote team, contributing to the operational efficiency of the organization, with a service area related to **Mombasa, Mombasa, KE**. Your ability to manage multiple tasks efficiently and maintain a high level of professionalism in a virtual environment will be highly valued. This is an excellent opportunity to contribute to a growing company while enjoying the flexibility of a remote work arrangement. If you are a detail-oriented and efficient administrator looking for a rewarding remote position, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Office Administrator
1010 Nyeri Town
KES75000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of their busy office located in Nyeri, Nyeri, KE . This hybrid role offers a balance between remote flexibility and in-office presence, requiring you to be present in the office a few days a week for essential on-site duties. The Office Administrator will be responsible for ensuring the smooth and efficient running of the workplace, providing administrative support to the team, and acting as the first point of contact for visitors and inquiries. You will manage office supplies, maintain filing systems, schedule meetings, handle correspondence, and assist with travel arrangements. This role involves maintaining a professional and welcoming office environment, coordinating with vendors, and ensuring all office equipment is in good working order. Strong organizational skills, attention to detail, and the ability to multitask are crucial. You should be proficient in Microsoft Office Suite and possess excellent communication and interpersonal skills. The ideal candidate is a team player who can anticipate needs and proactively solve problems. Experience in a similar administrative role is preferred. This is a fantastic opportunity to contribute to a supportive work environment and grow your administrative career.
Key Responsibilities:
Key Responsibilities:
- Manage general office operations and ensure a productive work environment.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and organize physical and digital filing systems.
- Order and manage office supplies and inventory.
- Greet visitors and provide general information or direct them appropriately.
- Assist with the preparation of reports, presentations, and other documents.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Support HR and finance departments with administrative tasks as needed.
- Maintain a clean, organized, and welcoming office space.
- Implement and improve office administrative procedures and policies.
- Handle basic IT troubleshooting and coordinate with IT support when necessary.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and problem-solving capabilities.
- Experience with office equipment (printers, scanners, phone systems).
This advertiser has chosen not to accept applicants from your region.
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