6 Office Administrator jobs in Kenya

Office Administrator-Kisumu

00200 Kisumu, Nyanza Bridge Talent Management

Posted 2 days ago

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Job Description

Job overview

We are seeking a resourceful and proactive Office Administrator to support our offices in Kisumu.The ideal candidate should be highly organized, proactive, and able to juggle multiple priorities with a calm, professional demeanor. The position offers an opportunity to contribute to operational efficiency while working in a fast-paced, customer-focused industry.The role will involve ensuring smooth daily operations within our HR & Recruitment firm. This role is integral to maintaining efficient office processes, supporting and delivering excellent service to clientele.

Key Responsibilities Manage front office operations including reception duties, handling calls, emails, and walk-in clients.Maintain office supplies, equipment, and vendor relationships to ensure smooth operations.Prepare, format, and manage documents, contracts, and reports for client and candidate engagements.Support the recruitment team with interview scheduling, candidate onboarding documentation, and database updates.Assist in managing calendars, coordinating meetings, and preparing meeting agendas/minutes.Maintain and update client and candidate records in the Applicant Tracking System (ATS) and CRM.Ensure proper filing systems (both digital and physical) for confidential HR and recruitment documents.Track invoices, petty cash, and liaise with accounts for payment processing.Coordinate travel arrangements and logistics for staff or candidates as required.Support in planning and executing company events, training sessions, and client workshops.RequirementsDiploma in Business Administration, Procurement, Office Management, or a related field.At least 1-2 years of administrative experience, highly preferred.Proven experience in procurement, store keeping, or asset management.Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to use office equipment effectively.Strong organizational and multitasking skills with attention to detail.Excellent communication and interpersonal skills.Demonstrated ability to manage time, prioritize tasks, and maintain confidentiality.Familiarity with occupational safety, environmental management, and compliance regulations is an added advantageHow to Apply

If you meet the above qualifications, kindly email your CV to with the subject line: Office Administrator on or before 21st of August 2025.Please note only shortlisted candidates will be contacted

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Administrative assistant

Nairobi, Nairobi Phoenix heights

Posted 8 days ago

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Job Description

Phoenix Heights is looking for a highly organized, proactive, and reliable Administrative Assistant to support daily operations and ensure smooth office workflow. If you’re detail-oriented, love structure, and enjoy being the glue that keeps teams together, this role is for you.
br>Responsibilities:
Manage scheduling, emails, and calendar coordination

Prepare reports, documents, and presentations

Maintain organized digital and physical filing systems

Support HR, finance, and team leads with administrative tasks

Coordinate internal communications and basic customer support

Handle procurement, travel bookings, and office supplies

Requirements:
Diploma or Degree in Business Administration, Office Management, or related field

5+ years of experience in an administrative or clerical role

Proficiency in MS Office Suite (Word, Excel, Outlook) or Google Workspace

Excellent communication and multitasking skills

Highly organized and self-motivated

Ability to maintain confidentiality and professionalism
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Administrative Assistant

Nairobi, Nairobi Radel Security

Posted 20 days ago

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Job Description

We are seeking a highly organised and detail-oriented Administrative support staff. The successful candidate should be willing to manage day to day tasks, coordinating schedules and ensuring smooth operation of our office.
Responsibilities; br>1. Provide administrative support
answering phone calls, emails and attending to walk in clients
2. record keeping and filing
3. ensure confidentiality and keeping information sensitive
requirements;
diploma or certificated in business related field
customer services skills an added advantage
computer literate
ability to work with minimal or no supervision
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Legal Administrative Assistant-Ngong Road and Westlands

Nairobi, Nairobi Emerge Egress Consulting

Posted today

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Job Description

Legal Administrative Secretary- Ngong Road and Westlands
br>Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective
Our clients in the legal sector in Nairobi seek proactive individuals that are ready to contribute to the growth of the organizations in the administrative departments.

Core Duties and Responsibilities
• Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
• P eparing briefs, minutes and reports for the meetings. < r>• R presenting the Partner and management in various meetings. < r>• T kes on a keen leadership and management role. < r>• H ndling reception and corporate communication via various channels, calls, emails, online and digital platforms. < r>• A tending to mail, phone calls and other corporate communication tools on behalf of the partner. < r>• C rry out various secretarial duties for partner and other staff members as required. < r>• I charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports. < r>• I charge of ensuring that various bills due are paid on a timely basis. < r>• C ordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations. < r>• H ndle all maintenance, repairs and operational issues to ensure seamless operations. < r>• A t as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc < r>• S pervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc < r>• I voicing and ensuring billing and collection of payments is done in a timely fashion. < r>• T ke part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved. < r>• P epare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc. < r>• A y other duties as allocated. < r>
Job Specifications and Qualifications
• D ploma in Law/Business Administration and or related field. < r>• A least 3 years’ experience.

Key Competencies
• E cellent organizational skills < r>• P oactive < r>• H gh Integrity < r>• C nfidentiality < r>• A aptability and Flexibility < r>• E cellent verbal and written communication skills
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