What Jobs are available for Office Operations in Kenya?
Showing 5000+ Office Operations jobs in Kenya
Senior Administrative Officer, Operations Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their fully remote operations support team. This role is crucial in ensuring the smooth and efficient day-to-day functioning of various administrative processes and projects. You will be responsible for managing schedules, coordinating meetings, preparing reports, handling correspondence, and providing comprehensive support to senior management and remote teams. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, strong problem-solving abilities, and proficiency in various office productivity tools. Excellent communication and interpersonal skills are essential for effective collaboration in a virtual environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate logistics for remote teams.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Organize and maintain electronic and physical filing systems.
- Conduct research and compile data for various projects and initiatives.
- Handle incoming and outgoing communications, including emails and phone calls.
- Assist in the planning and execution of virtual events and team-building activities.
- Process invoices, manage expense reports, and support budget tracking.
- Act as a liaison between internal departments and external stakeholders.
- Proactively identify and address administrative challenges and propose solutions.
- Maintain confidentiality of sensitive information.
- Support senior management with ad-hoc administrative tasks and projects.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in a senior administrative or executive assistant role, preferably supporting remote teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management tools and virtual collaboration platforms (e.g., Asana, Trello, Slack, Zoom).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage workload effectively in a remote setting.
- High level of discretion and professionalism.
- Proactive approach to problem-solving and task completion.
- Detail-oriented with a commitment to accuracy.
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0
Senior Executive Assistant & Office Operations Manager
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Operations Manager to provide comprehensive support and manage day-to-day administrative functions. This is a fully remote position, allowing you to effectively manage executive schedules and operational needs from your home office. You will be instrumental in ensuring seamless operations, supporting key executives, and maintaining an efficient and productive remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and extensive experience in executive support and administrative management.
Responsibilities:
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Manage office operations, including supplies, vendor relationships, and facility coordination (if applicable for remote workspaces).
- Develop and implement efficient administrative processes and procedures.
- Coordinate and manage special projects as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology.
- Maintain confidential information with the utmost discretion.
- Assist with onboarding of new team members, ensuring they have the resources needed.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or needs within the administrative functions.
- Support HR-related administrative tasks as required.
- Streamline communication and workflow between different departments.
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience as an Executive Assistant, Administrative Manager, or in a similar role supporting senior leadership.
- Proven experience managing complex calendars and coordinating domestic/international travel.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Experience working effectively in a remote or hybrid environment.
- High level of attention to detail.
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1
Lead Office Operations Manager (Remote)
Posted 1 day ago
Job Viewed
Job Description
This is a fully remote position. Our client is seeking a highly organized and proactive Lead Office Operations Manager to oversee and optimize administrative functions and office operations. In this crucial remote role, you will be responsible for ensuring the smooth and efficient day-to-day functioning of our business processes, even though the team is distributed. Your duties will encompass managing vendor relationships, overseeing procurement of supplies and services, coordinating travel arrangements, and implementing and maintaining administrative policies and procedures. You will also play a key role in streamlining workflows, improving operational efficiency, and supporting various departments with their administrative needs. The ideal candidate will possess exceptional organizational and multitasking abilities, a keen eye for detail, and a strong aptitude for problem-solving. Proficiency in office management software and remote collaboration tools is essential. You should have a proven track record of successfully managing administrative operations, preferably in a remote or hybrid setting. Excellent communication and interpersonal skills are vital, as you will be interacting with team members, external partners, and service providers. This role requires a leader who can take initiative, anticipate needs, and implement effective solutions to support our growing organization. You will be instrumental in creating and maintaining an efficient and productive remote work environment for all employees. A commitment to continuous improvement and a passion for operational excellence are highly desirable.
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2
Senior Administrative Officer - Operations
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Officer to oversee and manage operational administration. This is a fully remote position, requiring a candidate who can effectively manage administrative functions from a distance. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will be responsible for ensuring the efficient and effective administrative support for various departments, streamlining processes, and maintaining operational continuity.
Key Responsibilities:
Qualifications:
This remote role is critical for maintaining seamless administrative operations for our client. We are looking for a motivated and experienced professional who can manage complex administrative tasks effectively from a distance, contributing to the overall success of the organization. The role supports activities related to Embu, Embu, KE .
Key Responsibilities:
- Oversee daily administrative operations, ensuring efficiency and effectiveness.
- Develop, implement, and maintain administrative policies and procedures.
- Manage office supplies, equipment, and vendor relationships remotely.
- Coordinate and manage projects, ensuring timely completion and adherence to objectives.
- Supervise and mentor administrative staff, providing guidance and support.
- Prepare and analyze administrative reports, budgets, and forecasts.
- Serve as a point of contact for internal and external stakeholders regarding administrative matters.
- Ensure compliance with organizational policies and relevant regulations.
- Implement and manage digital systems for document management and workflow optimization.
- Support event planning and coordination as needed.
- Contribute to continuous improvement initiatives within the administrative functions.
- Handle confidential information with discretion and maintain professional integrity.
Qualifications:
- Bachelor's degree in Business Administration, Public Administration, or a related field.
- Minimum of 6 years of experience in administrative management or operations management.
- Proven experience in developing and implementing administrative policies and procedures.
- Strong understanding of office management principles and best practices.
- Excellent organizational skills and meticulous attention to detail.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Ability to work independently, manage multiple priorities, and meet deadlines in a remote environment.
- Strong leadership and team management skills.
- Experience with HR administrative tasks and financial record-keeping is a plus.
- Demonstrated ability to streamline processes and improve operational efficiency.
This remote role is critical for maintaining seamless administrative operations for our client. We are looking for a motivated and experienced professional who can manage complex administrative tasks effectively from a distance, contributing to the overall success of the organization. The role supports activities related to Embu, Embu, KE .
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3
Remote Senior Administrative Officer - Operations Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide essential operational support in a fully remote capacity. This role is crucial for ensuring the efficient and effective functioning of various administrative and operational processes. You will be responsible for managing day-to-day administrative tasks, supporting team coordination, maintaining records, and assisting with project management as needed. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple priorities simultaneously in a virtual environment. Proficiency in standard office software, excellent communication skills, and a discreet and professional demeanor are paramount. You will play a key role in streamlining operations, improving efficiency, and supporting the broader team's objectives. This position offers the flexibility of remote work while being integral to the operational success of a dynamic organization.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and organize electronic filing systems and databases.
- Coordinate schedules and appointments for team members and meetings.
- Prepare, edit, and proofread documents, reports, and presentations.
- Assist with onboarding processes for new remote employees.
- Manage office supplies and equipment inventory for remote staff.
- Liaise with internal departments and external vendors to facilitate operational needs.
- Handle incoming and outgoing correspondence and communications.
- Provide support for project management activities, including tracking tasks and deadlines.
- Ensure compliance with company policies and procedures.
- Assist in the development and implementation of administrative process improvements.
Qualifications:
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience in administrative or office management roles.
- Proven experience supporting remote teams or working in a remote capacity.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively.
- Experience with project management tools is a plus.
- Proactive problem-solving skills.
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4
Senior Remote Executive Assistant & Office Operations Manager
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Operations Manager to provide comprehensive support to senior leadership. This is a fully remote position, allowing you the flexibility to manage administrative and operational tasks from the comfort of your home office while ensuring seamless business operations. You will be responsible for managing complex calendars, coordinating virtual meetings, handling travel arrangements (when applicable), preparing reports and presentations, and managing correspondence. A key aspect of this role involves overseeing remote office operations, including vendor management, budget tracking, and ensuring the efficient functioning of our digital workspace. The ideal candidate will possess extensive experience as an Executive Assistant, ideally supporting C-suite executives, with a proven ability to anticipate needs and manage multiple priorities effectively. Exceptional organizational and time-management skills are essential, as is a strong command of standard office software and collaboration tools (e.g., G Suite, Microsoft Office Suite, Slack, Zoom). You must be a confident communicator, both written and verbal, capable of liaising professionally with internal teams, external partners, and clients. Discretion and the ability to handle confidential information with utmost professionalism are paramount. This role requires a self-starter mentality, a proactive problem-solving approach, and the ability to thrive in a fast-paced, remote environment. You will be instrumental in optimizing administrative efficiency and supporting key business functions, contributing to the operational success of our client, even while working remotely and supporting operations that touch the **Nyeri, Nyeri, KE** area. If you are a highly motivated administrative professional with a passion for organization and efficiency in a remote setting, we encourage you to apply.
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5
Senior Program Manager, Office Operations
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Program Manager to oversee and optimize various aspects of their office operations. This role requires a strategic thinker who can manage multiple projects simultaneously, ensuring seamless execution and alignment with organizational goals. You will be responsible for developing and implementing policies and procedures that enhance efficiency, productivity, and employee experience. Key responsibilities include managing office budgets, coordinating with vendors, overseeing facilities maintenance, and leading initiatives related to office technology and workspace design. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a proven track record in project and program management within an administrative context. You will work closely with departmental heads to understand their operational needs and provide solutions that support business objectives. This role demands meticulous attention to detail, strong analytical skills, and the ability to anticipate challenges and develop proactive solutions. A commitment to fostering a positive and efficient work environment is essential. This hybrid role requires presence in the office for key meetings and collaborative sessions, with flexibility for remote work. You will be a key point of contact for internal stakeholders and external partners, ensuring smooth day-to-day operations. A deep understanding of office management best practices, procurement processes, and regulatory compliance is expected. The ability to drive change and implement innovative solutions will be highly valued. We are looking for a results-oriented individual who thrives in a dynamic environment and is dedicated to enhancing the operational framework of the organization.
Responsibilities:
Responsibilities:
- Develop and implement operational policies and procedures to improve efficiency.
- Manage office budgets, including forecasting, tracking expenses, and identifying cost savings.
- Oversee facilities management, including maintenance, repairs, and space planning.
- Coordinate with vendors and service providers for office supplies, equipment, and services.
- Lead projects related to office technology upgrades and system implementations.
- Ensure a safe, secure, and productive work environment for all employees.
- Collaborate with HR and IT departments on employee onboarding and operational support.
- Manage procurement processes and contract negotiations with suppliers.
- Analyze operational data to identify trends and recommend improvements.
- Serve as a liaison between management and operational staff.
- Bachelor's degree in Business Administration, Operations Management, or a related field.
- Minimum of 6 years of experience in program management, operations management, or office administration.
- Proven experience in managing office budgets and vendor relationships.
- Strong understanding of facilities management and workplace operations.
- Excellent project management, organizational, and time management skills.
- Exceptional written and verbal communication and interpersonal skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Demonstrated ability to lead initiatives and drive change.
- Experience with hybrid work models is a plus.
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6
Senior Administrative Officer - Operations Management
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Officer to oversee their operational support functions. This role requires a proactive individual with strong leadership capabilities and a comprehensive understanding of office management and administrative procedures. You will be responsible for managing a team of administrative staff, ensuring the smooth execution of daily operations, and implementing efficient administrative systems. A key aspect of this role involves coordinating with various departments to streamline workflows, manage resources, and support strategic initiatives. Excellent communication, problem-solving skills, and the ability to manage multiple priorities are essential for success in this position.
Responsibilities:
Responsibilities:
- Oversee and manage the daily operations of the administrative department, ensuring efficiency and adherence to company policies.
- Supervise, train, and mentor a team of administrative assistants and support staff.
- Develop and implement administrative procedures and best practices to improve operational efficiency.
- Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness.
- Coordinate interdepartmental communication and facilitate smooth workflow processes.
- Organize and manage company events, meetings, and travel arrangements.
- Maintain and update company records, databases, and filing systems.
- Assist in budget preparation and monitor administrative expenditures.
- Handle sensitive information with discretion and confidentiality.
- Ensure a well-maintained and organized office environment.
- Serve as a point of contact for internal and external stakeholders regarding administrative matters.
- Support senior management with various administrative tasks and projects.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management or office operations.
- Proven experience in leading and managing a team.
- Strong understanding of office management principles and administrative procedures.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving and decision-making abilities.
- Excellent written and verbal communication skills.
- Experience with budgeting and financial record-keeping.
- Ability to work independently and effectively in a team environment.
- Knowledge of HR best practices is a plus.
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7
Administrative & Operations Officer
Nairobi, Nairobi
Compassion Aid International
Posted 11 days ago
Job Viewed
Job Description
Job Brief,
The Administration and Operations Officer will be responsible for organizing and managing office administration in order to ensure organizational effectiveness and efficiency. The Administration and Operations Officer will ensure that administrative processes follow Compassion Aid, USAID rules and regulations, other applicable approved procedures at all times.
KEY RESPONSIBILITIES
Ensure compliance with USAID and Compassion Aid’s regulations and standards.
Ensure that administration processes run smoothly to support effective and efficient program implementation.
Coordinate with IT support to ensure the functionality of office technology and systems.
Provide and ensure that all logistics requirements are available for the smooth running of program activities.
Ensure the office environment is well-maintained, clean, and safe for all staff.
Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment.
Support fleet management process
Support planning and coordination of business travels for all country office staff
Organize and manage meetings, workshops, and training sessions including any needed travel logistics, accommodations and transportation.
Maintain lease and contract management database and ensure that renewals, extensions, termination processes are promptly initiated and completed
Ensure that all shipments received are properly recorded and ensure that appropriate department is informed of the arrival of each shipment.
Support office management and facility management process
HR support: Assist with the on boarding process for new hires, including orientation and training. Facilitate effective communication within the organization, ensuring all staff are informed of relevant policies and updates.
Establish systems to gather and address feedback to enhance administrative functions.
Qualifications:
Diploma or equivalent; bachelor's degree preferred.
Proven experience in an administrative role.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite.
Ability to maintain confidentiality and exercise discretion.
Attention to detail and accuracy.
Required Skills
Organizational Skills
Communication Abilities
Time Management
Attention to Detail
Problem-solving Capabilities
Technology Proficiency
Customer Service Orientation
APPLICATION PROCEDURE:
All applicants are required to state their current/last salary.
Candidates must supply an email and telephone contact that will be used when offering interviews. Only shortlisted candidates will be contacted via email, All applications MUST reach us on or before 26th September 2025 and to be sent to
The Administration and Operations Officer will be responsible for organizing and managing office administration in order to ensure organizational effectiveness and efficiency. The Administration and Operations Officer will ensure that administrative processes follow Compassion Aid, USAID rules and regulations, other applicable approved procedures at all times.
KEY RESPONSIBILITIES
Ensure compliance with USAID and Compassion Aid’s regulations and standards.
Ensure that administration processes run smoothly to support effective and efficient program implementation.
Coordinate with IT support to ensure the functionality of office technology and systems.
Provide and ensure that all logistics requirements are available for the smooth running of program activities.
Ensure the office environment is well-maintained, clean, and safe for all staff.
Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment.
Support fleet management process
Support planning and coordination of business travels for all country office staff
Organize and manage meetings, workshops, and training sessions including any needed travel logistics, accommodations and transportation.
Maintain lease and contract management database and ensure that renewals, extensions, termination processes are promptly initiated and completed
Ensure that all shipments received are properly recorded and ensure that appropriate department is informed of the arrival of each shipment.
Support office management and facility management process
HR support: Assist with the on boarding process for new hires, including orientation and training. Facilitate effective communication within the organization, ensuring all staff are informed of relevant policies and updates.
Establish systems to gather and address feedback to enhance administrative functions.
Qualifications:
Diploma or equivalent; bachelor's degree preferred.
Proven experience in an administrative role.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite.
Ability to maintain confidentiality and exercise discretion.
Attention to detail and accuracy.
Required Skills
Organizational Skills
Communication Abilities
Time Management
Attention to Detail
Problem-solving Capabilities
Technology Proficiency
Customer Service Orientation
APPLICATION PROCEDURE:
All applicants are required to state their current/last salary.
Candidates must supply an email and telephone contact that will be used when offering interviews. Only shortlisted candidates will be contacted via email, All applications MUST reach us on or before 26th September 2025 and to be sent to
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