781 Office Operations jobs in Kenya
Senior Office Operations Manager
00203 Gathiruini
KES200000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Operations Manager to lead and streamline their administrative functions. This is a critical fully remote role responsible for ensuring the smooth and efficient day-to-day operations of the organization, regardless of physical location. You will be instrumental in developing and implementing efficient administrative processes, managing vendor relationships, overseeing office supplies and equipment, and supporting various departments to ensure seamless workflow. The ideal candidate will have a strong background in office management, exceptional organizational skills, and a keen eye for detail, with a proven ability to manage responsibilities remotely.
Key Responsibilities:
Key Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures across the organization.
- Oversee and manage the procurement and inventory of office supplies, equipment, and technology, ensuring cost-effectiveness.
- Manage relationships with external vendors and service providers, negotiating contracts and ensuring timely delivery of services.
- Coordinate and manage the logistics for remote team events, virtual meetings, and onboarding processes.
- Ensure compliance with relevant regulations and company policies related to office operations and administration.
- Supervise and provide guidance to administrative support staff (if applicable) working remotely.
- Manage budgets related to office operations, travel, and administrative expenses.
- Serve as a key point of contact for employees seeking administrative support or clarification on company policies.
- Implement and manage digital tools and systems to enhance administrative efficiency and record-keeping.
- Proactively identify opportunities for process improvement and cost savings within administrative functions.
- Ensure the security and organization of company records and confidential information.
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0
Remote Office Operations Manager
30200 Tuwan
KES90000 Annually
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Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Operations Manager to oversee the smooth functioning of their administrative operations. This is a fully remote position, ideal for an experienced professional who excels at managing diverse tasks from a virtual setting. You will be responsible for managing office supplies, coordinating vendor relationships, overseeing facility management remotely, and ensuring the efficient flow of information and communication within the organization. Key duties include budget management for office expenses, implementing and refining operational policies and procedures, coordinating travel arrangements, and supporting HR functions related to onboarding and employee engagement. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems. Strong communication and interpersonal skills are vital for interacting with internal teams, external vendors, and management. Proficiency in office management software, project management tools, and virtual collaboration platforms is essential. This role requires a self-starter mentality, the ability to prioritize tasks effectively, and a commitment to maintaining a productive and efficient work environment for all employees, regardless of their location. You will play a pivotal role in optimizing day-to-day operations, ensuring seamless administrative support, and contributing to the overall success and efficiency of the company. We are looking for an individual who is adaptable, resourceful, and dedicated to providing a high level of support. Experience in managing remote teams or supporting distributed workforces is a significant advantage. Your ability to maintain confidentiality and handle sensitive information with discretion will be highly valued. This is a critical role that requires a blend of strategic thinking and hands-on execution to ensure the company's administrative backbone is robust and effective.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage daily administrative operations remotely.
- Ensure efficient supply chain management for office resources.
- Manage relationships with external vendors and service providers.
- Develop and implement administrative policies and procedures.
- Monitor and manage office budgets and expenses.
- Coordinate travel arrangements for staff as needed.
- Support HR functions such as onboarding and employee experience initiatives.
- Ensure smooth communication flow across departments.
- Maintain records and documentation accurately.
- Identify opportunities for process improvement and cost savings.
- Minimum 4 years of experience in office administration or operations management.
- Proven experience in managing remote operations or supporting distributed teams.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite, Google Workspace, and virtual collaboration tools.
- Experience with budget management and vendor relations.
- Ability to work independently and take initiative.
- Detail-oriented with strong problem-solving capabilities.
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
This advertiser has chosen not to accept applicants from your region.
1
Remote Office Operations Administrator
50101 Kakamega, Western
KES60000 Monthly
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly efficient and proactive Remote Office Operations Administrator to ensure the smooth functioning of our virtual workplace. This role is essential for maintaining an organized and productive remote environment, supporting our team members with various administrative tasks. You will be the go-to person for operational support, ensuring that our digital infrastructure and administrative processes run seamlessly.
Your responsibilities will include managing office supplies and equipment remotely, coordinating IT support, and organizing virtual team events. You will handle correspondence, maintain digital records, and assist with onboarding new remote employees. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and strong communication abilities. Proficiency with office software suites and virtual collaboration tools is a must. You should be comfortable working independently, prioritizing tasks, and proactively identifying and resolving operational challenges. Experience in office administration, preferably in a remote setting, is highly desirable. A commitment to creating a positive and efficient remote work experience for the team is paramount. This is an excellent opportunity to contribute to the operational success of our organization from the convenience of your home.
Key Responsibilities:
Qualifications:
Your responsibilities will include managing office supplies and equipment remotely, coordinating IT support, and organizing virtual team events. You will handle correspondence, maintain digital records, and assist with onboarding new remote employees. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and strong communication abilities. Proficiency with office software suites and virtual collaboration tools is a must. You should be comfortable working independently, prioritizing tasks, and proactively identifying and resolving operational challenges. Experience in office administration, preferably in a remote setting, is highly desirable. A commitment to creating a positive and efficient remote work experience for the team is paramount. This is an excellent opportunity to contribute to the operational success of our organization from the convenience of your home.
Key Responsibilities:
- Manage and maintain digital records and filing systems for optimal organization and accessibility.
- Coordinate IT support requests and ensure timely resolution of technical issues for remote employees.
- Oversee the procurement and distribution of remote office supplies and equipment.
- Assist with the onboarding process for new remote hires, including document management and system setup.
- Schedule and coordinate virtual meetings, workshops, and team-building events.
- Handle incoming and outgoing communications, including managing shared inboxes and correspondence.
- Support budget tracking and expense management for office operations.
- Develop and implement procedures to improve the efficiency of remote office operations.
- Serve as a point of contact for vendors and service providers related to office administration.
- Maintain a secure and organized digital workspace.
Qualifications:
- High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience in office administration or operations support.
- Proven experience working in a remote or distributed team environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Proactive problem-solving skills and attention to detail.
This advertiser has chosen not to accept applicants from your region.
2
Remote Office Operations Coordinator
00200 Ngong
KES70000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a proactive and detail-oriented Office Operations Coordinator to manage and optimize administrative functions within their fully remote organization. This role is crucial for ensuring the smooth and efficient operation of daily business activities, regardless of physical location. The ideal candidate will be a master of organization, possess excellent communication skills, and be adept at managing diverse administrative tasks. You will be responsible for coordinating various operational aspects, including managing digital filing systems, overseeing office supply inventory (for remote needs), and liaising with vendors and service providers. Scheduling and coordinating virtual meetings, managing calendars, and assisting with travel arrangements for team members are also key duties. You will act as a central point of contact for internal administrative queries, providing support and solutions to team members. Experience with creating and maintaining standard operating procedures (SOPs) for administrative processes is highly valued. This role requires a strong understanding of virtual collaboration tools and cloud-based productivity suites. You will be involved in onboarding new remote employees, ensuring they have the necessary resources and information. Problem-solving and a proactive approach to identifying and addressing operational challenges are essential. We are looking for an individual who is highly organized, self-motivated, and possesses excellent time management skills to thrive in a remote-first environment. The ability to multitask and maintain a high level of accuracy under pressure is critical. If you are passionate about creating efficient and supportive work environments, this remote opportunity is for you.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain digital document management systems and records.
- Coordinate virtual meetings, conference calls, and webinars.
- Assist in onboarding new remote employees with necessary operational support.
- Liaise with vendors and service providers to ensure timely delivery and support.
- Manage remote office supply procurement and distribution logistics.
- Develop and implement efficient administrative processes and SOPs.
- Act as the primary point of contact for internal administrative inquiries.
- Support event planning and coordination for virtual team activities.
- Track and manage operational budgets for administrative expenses.
- Ensure compliance with company policies and procedures.
Qualifications:
- Proven experience in office administration, operations coordination, or a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Google Workspace or Microsoft Office Suite.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Trello).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving aptitude and a proactive approach.
- Discretion and ability to handle confidential information.
- Experience in remote or hybrid work environments is highly desirable.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant, Office Operations
00232 Ngong
KES60000 Annually
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Posted 7 days ago
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Job Description
Our client is looking for a meticulous and proactive Administrative Assistant to manage office operations and provide comprehensive support to their team in **Ruiru, Kiambu, KE**. This role is crucial for ensuring the smooth and efficient functioning of the workplace. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings and appointments, organizing travel arrangements, and preparing reports and presentations. Maintaining accurate filing systems, both physical and digital, and ensuring the efficient flow of information throughout the office will be key. You will also handle incoming and outgoing correspondence, manage office supplies and inventory, and liaise with vendors and service providers to ensure the office is well-maintained and operational. Greeting visitors and directing them appropriately, answering phone calls, and responding to inquiries in a professional and timely manner are also part of your responsibilities. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with good typing skills and familiarity with office equipment. Excellent communication and interpersonal skills are required to interact effectively with colleagues, clients, and external stakeholders. A proactive attitude, a willingness to learn, and a commitment to providing high-quality administrative support are highly valued. This is an excellent opportunity for an organized and dedicated individual to contribute to the operational success of our client's office located in **Ruiru, Kiambu, KE**, playing a vital role in maintaining a productive and welcoming work environment.
This advertiser has chosen not to accept applicants from your region.
4
Remote Office Administrator & Operations Support
30200 Tuwan
KES75000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide comprehensive administrative and operational support. This is a fully remote position, allowing you to manage office functions and support teams from your home office anywhere in Kenya. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling meetings, maintaining records, and assisting with various operational projects. The ideal candidate is detail-oriented, efficient, and possesses excellent communication and organizational skills.
Responsibilities:
Responsibilities:
- Manage and respond to incoming communications (emails, calls) in a timely and professional manner.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements.
- Maintain and organize digital files, records, and databases.
- Prepare reports, presentations, and correspondence.
- Assist with the onboarding and offboarding processes for new and departing employees.
- Manage office supplies inventory and order necessary resources.
- Provide general administrative support to various departments as needed.
- Assist in the planning and execution of virtual company events or initiatives.
- Handle basic bookkeeping and expense report processing.
- Ensure the smooth day-to-day operation of administrative functions.
- Maintain confidentiality and handle sensitive information with discretion.
- Troubleshoot minor technical issues or escalate them to the appropriate support teams.
- High school diploma or equivalent; an Associate's or Bachelor's degree is an advantage.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to work independently, manage multiple tasks simultaneously, and meet deadlines in a remote environment.
- Proactive problem-solver with a resourceful attitude.
- Familiarity with cloud-based file storage and collaboration tools.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Administrator - Operations Support
01000 Makongeni
KES1800000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a detail-oriented and efficient Remote Office Administrator to provide essential administrative and operational support. This fully remote role is crucial for ensuring the seamless functioning of daily operations from a distance. The ideal candidate is a highly organized individual with excellent communication skills, adept at managing various administrative tasks, and proficient with digital tools for remote collaboration. You will be instrumental in streamlining office processes, managing correspondence, and supporting team productivity.
Key Responsibilities:
Key Responsibilities:
- Manage and organize digital filing systems, ensuring easy accessibility of documents.
- Schedule and coordinate virtual meetings, sending out invitations and reminders.
- Handle incoming and outgoing communications, including emails, calls, and mail, directing them appropriately.
- Maintain office inventory for remote employees and manage procurement processes for supplies.
- Assist in the onboarding process for new remote team members, providing necessary administrative information.
- Prepare reports, presentations, and other documents as needed.
- Support the HR and finance departments with administrative tasks.
- Ensure adherence to company policies and procedures in administrative functions.
- Respond to inquiries from internal and external stakeholders promptly and professionally.
- Assist in coordinating company-wide virtual events or initiatives.
- Continuously seek opportunities to improve administrative processes and efficiency.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively in a remote environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration platforms (e.g., Zoom, Google Workspace, Slack).
- Good written and verbal communication skills.
- Ability to work independently and proactively, with minimal supervision.
- Detail-oriented and committed to accuracy.
- Experience with cloud-based storage and document management systems.
- Ability to adapt to new technologies and software quickly.
- A team player with a positive attitude and willingness to assist others.
- Must be legally eligible to work remotely in Kenya.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator & Operations Coordinator
20100 Mwembe
KES65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and proactive Office Administrator & Operations Coordinator to manage the administrative and operational facets of their organization. This is a fully remote role, requiring excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will be responsible for overseeing general office operations, maintaining records, coordinating meetings and appointments, and managing correspondence. You will ensure that administrative procedures are efficient and effective, supporting the smooth running of the business. Key responsibilities include managing vendor relationships, ordering supplies, handling basic HR administration tasks, and supporting team members with various administrative needs. The ideal candidate will have experience with office management software, strong communication skills, and a proactive approach to problem-solving. This role demands a high degree of reliability, discretion, and the ability to work independently with minimal supervision. You will be instrumental in ensuring that administrative functions are streamlined, allowing the rest of the team to focus on core business activities. This fully remote position offers the flexibility to work from home while contributing to the operational success of our client. This role is conceptually anchored to Nakuru, Nakuru, KE , but operates entirely remotely.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee and manage general office operations to ensure efficiency and productivity.
- Maintain organized filing systems for both physical and digital documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
- Order and maintain office supplies and equipment, ensuring adequate stock levels.
- Assist with basic HR administrative tasks, such as onboarding paperwork and employee record management.
- Act as a point of contact for vendors and service providers, managing relationships and contracts.
- Support team members with various administrative tasks and requests.
- Prepare reports, presentations, and other documents as needed.
- Implement and improve administrative processes and procedures.
- Ensure compliance with company policies and procedures.
Qualifications:
- Proven experience as an Office Administrator, Operations Coordinator, or similar role.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize workload in a remote environment.
- Proactive problem-solving abilities.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively.
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator & Operations Manager
50200 Tuwan
KES85000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a proactive and highly organized Office Administrator & Operations Manager to oversee the daily administrative operations of their **Bungoma, Bungoma, KE** office. This hybrid role offers a blend of in-office collaboration and remote flexibility, ensuring a balanced work environment. The successful candidate will be responsible for managing office supplies, maintaining a tidy and efficient workspace, and coordinating with vendors and service providers. Key responsibilities include handling incoming and outgoing mail, managing the company's calendar and scheduling meetings, and preparing reports and presentations. You will also play a crucial role in onboarding new employees, ensuring they have the necessary resources and information to succeed. This position requires exceptional organizational skills, attention to detail, and the ability to multitask effectively. The administrator will act as the first point of contact for visitors and clients, providing a professional and welcoming experience. Furthermore, you will assist with travel arrangements, expense reporting, and basic bookkeeping tasks. Maintaining office equipment and ensuring its functionality is also part of the role, along with implementing and refining office policies and procedures to enhance operational efficiency. You will work closely with various departments to provide administrative support and facilitate smooth communication across the organization. Problem-solving and the ability to anticipate needs are highly valued. The ideal candidate will be proficient in standard office software and possess excellent communication skills, both written and verbal. This role is an excellent opportunity for an individual looking to make a significant impact in a growing organization.
Qualifications:
Qualifications:
- Diploma or Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience in office administration or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Experience with basic accounting principles is a plus.
- Customer service orientation.
- Discretion and a high level of confidentiality.
This advertiser has chosen not to accept applicants from your region.
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