154 Office Operations jobs in Kenya
Administrative Assistant - Office Operations
60200 Meru , Eastern
KES60000 month
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a meticulous and organized Administrative Assistant to manage office operations and provide comprehensive administrative support. This role offers a hybrid work arrangement, requiring a balance of in-office and remote duties. You will be instrumental in ensuring the smooth day-to-day functioning of the office, handling a variety of tasks with professionalism and efficiency. Responsibilities include managing correspondence, scheduling appointments and meetings, preparing reports and presentations, maintaining filing systems, and coordinating travel arrangements. You will also be responsible for greeting visitors, answering phone calls, managing office supplies, and assisting with event planning. A key part of this role involves liaising with internal departments and external stakeholders, ensuring clear and timely communication. We are seeking an individual with exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are a must. You should be proactive, resourceful, and capable of working both independently and as part of a team. Experience in an administrative support role is preferred. A strong understanding of office procedures and etiquette is required. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position provides an excellent opportunity to develop your administrative career in a supportive and professional environment. Successful candidates will demonstrate a positive attitude, a strong work ethic, and a commitment to providing high-quality support.
This advertiser has chosen not to accept applicants from your region.
0
Remote Office Manager - Operations Support
10100 Nyeri Town
KES90000 month
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and detail-oriented Office Manager to provide essential administrative and operational support in a fully remote capacity. This role is vital for ensuring the smooth functioning of daily operations, managing administrative tasks, and supporting team coordination. The ideal candidate will be a master of organization, adept at communication, and capable of managing multiple priorities efficiently from a home office environment.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing communications, including emails, calls, and mail.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Maintain and organize digital files, records, and databases.
- Prepare reports, presentations, and correspondence as needed.
- Manage office supplies and inventory for remote team members.
- Assist with onboarding new remote employees, including setting up necessary tools and access.
- Process invoices, expense reports, and other financial documentation.
- Act as a liaison between employees and management for administrative matters.
- Develop and implement efficient administrative processes and procedures.
- Provide general administrative support to various departments as required.
- Ensure compliance with company policies and procedures.
- Manage and maintain company calendars and scheduling systems.
- Troubleshoot basic IT issues for remote staff or direct them to appropriate support channels.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3-5 years of experience in an administrative, office management, or executive assistant role.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Proactive problem-solving abilities and a keen attention to detail.
- Experience with remote work tools and platforms (e.g., Slack, Zoom, Asana) is highly advantageous.
- Discretion and professionalism in handling confidential information.
- Ability to work independently and maintain productivity in a remote setting.
- A positive attitude and a commitment to providing excellent support.
This advertiser has chosen not to accept applicants from your region.
1
Remote Senior Administrative Manager - Virtual Office Operations
20200 Kapsuser
KES130000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a rapidly expanding virtual services company, is seeking a highly organized and efficient Remote Senior Administrative Manager to oversee their global administrative operations. This is a fully remote position, offering a fantastic opportunity to manage and streamline administrative functions from your home office. You will be responsible for managing a team of remote administrative assistants, ensuring the smooth operation of virtual office services, implementing administrative policies and procedures, and supporting executive staff. The ideal candidate possesses strong leadership skills, exceptional organizational abilities, and a proactive approach to problem-solving in a virtual work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Lead, manage, and mentor a team of remote administrative assistants, providing guidance and performance feedback.
- Oversee the daily operations of virtual office functions, including scheduling, communication, record-keeping, and travel arrangements.
- Develop, implement, and enforce administrative policies and procedures to enhance efficiency and productivity.
- Manage and optimize the use of administrative tools and technologies, such as project management software and communication platforms.
- Coordinate with various departments to ensure seamless administrative support across the organization.
- Manage budgets related to administrative expenses and office supplies.
- Ensure accurate and organized digital record-keeping and filing systems.
- Handle confidential information with the utmost discretion.
- Onboard and train new administrative staff on company policies and procedures.
- Continuously identify opportunities for process improvement and efficiency gains in administrative operations.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or office management, with a significant portion in a remote or virtual setting.
- Proven experience in managing and leading a remote team.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Strong understanding of virtual office operations and best practices.
- Exceptional communication (written and verbal) and interpersonal skills.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience with budgeting and financial management.
- High level of integrity and discretion.
- A dedicated home office setup with reliable internet connectivity.
This advertiser has chosen not to accept applicants from your region.
2
Office Admin Operations Assistant
NAIROBI Nairobi, Nairobi
Career Directions Limited (CDL)
Posted 15 days ago
Job Viewed
Job Description
Job Title: Office Admin Operations AssistantLocation:NairobiDepartment: Operations & OngroundsReports to: Head of OperationsEmployment Type: Full-timeJob Summary:We are seeking a highly organized and proactive Operations Assistant to supportday-to-day operational coordination, inventory tracking, cleaning and laundryworkflows, and overall unit readiness. This role is essential in ensuring seamlesson-ground operations by coordinating with cleaning teams, managing inventory,and conducting regular inspections. The ideal candidate thrives in a fast-pacedenvironment, has a keen eye for detail, and ensures our units consistently meet highstandards.Key Responsibilities:1. Office & Inventory Management ● Oversee daily office operations to maintain a well-structured and productivework environment.● Manage all inventory, procurement, and supplies, ensuring accurate trackingof all equipment.● Maintain an organized inventory tracker with categorized assets for easymonitoring.● Conduct regular stock reconciliations to match physical inventory withrecords.● Update stock levels, report low stock alerts or discrepancies, and coordinatetimely restocking.● Flag potential losses or damages for immediate action.● Keep the Operational Playbook up to date with SOPs for inventory and assethandling.2. Laundry & Cleaning Flow Coordination ● Track and record laundry movement from units to laundry service and back.● Ensure timely coordination of cleaned linen/towels with the office andcleaning teams.● Monitor quality and quantity of laundered items.● Maintain up-to-date Excel records of laundry flow and linen usage across allunits.3. Cleaners’ Reporting & Scheduling ● Collect daily cleaner reports and escalate any concerns to the OperationsLead.● Monitor repeated delays or inconsistencies in cleaner performance andaddress through proper reporting.4. Time & Task Management ● Monitor cleaning timelines to ensure units are ready within the set turnaroundtime.● Flag and resolve any time inefficiencies or repeated delays.5. Unit Readiness & Inspections ● Conduct detailed unit inspections to ensure quality standards are met.● Oversee unit readiness, ensuring all areas are cleaned and restocked withinthe required turnaround times.● Submit inspection reports and flag urgent issues for prompt follow-up (e.g.,repairs, linen shortages)● Prepare and share inspection reports with the Operations team.● Flag any maintenance, linen, or cleanliness concerns for immediate action6. Cross-functional Support ● Provide support to the On-ground Operations and Reservations teams whenneeded.● Assist with guest readiness, emergency cleaning coordination, or last-minuteunit changes.● Respond promptly to guest-related cleaning or linen concerns bycoordinating quick solutions with the relevant teams.RequirementsQualifications & Skills: ● Bachelor’s degree/ Diploma in Business Administration, or related areas.● 2+ years’ experience in operations, logistics, or hospitality supportrole.Experience in inventory management is a strong advantage.● Strong organizational and multitasking skills.● Strong Excel/Google Sheets skills for record-keeping and tracking.● Excellent communication and reporting abilities.● Ability to work flexible hours, including weekends and holidays. Key Competencies: ● Attention to detail● Time management● Accountability● Team collaboration● Problem-solving● Adaptability
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Remote Operations Support
30100 Moiben
KES80000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for an organized and proactive Office Manager to oversee administrative operations and provide crucial support for their distributed workforce. This is a fully remote position, allowing you to manage administrative functions and ensure the smooth running of day-to-day operations from anywhere. You will be responsible for a wide range of administrative tasks, maintaining efficient workflows, and supporting team members.
Key responsibilities include:
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field. A minimum of 5 years of experience in office management or a similar administrative role is required. Prior experience in supporting remote or distributed teams is highly advantageous. Strong organizational skills, attention to detail, and the ability to multitask are essential for this remote role. Excellent communication, interpersonal, and time management skills are paramount. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is necessary. Familiarity with project management tools is a plus. This remote position supports our client's administrative needs near Eldoret, Uasin Gishu, KE .
Key responsibilities include:
- Managing and coordinating daily administrative operations and office activities.
- Overseeing communication channels, including email, phone, and virtual messaging systems.
- Managing calendars, scheduling meetings, and coordinating virtual team events.
- Organizing and maintaining digital filing systems and databases.
- Processing invoices, managing expense reports, and assisting with basic bookkeeping.
- Procuring and managing office supplies and equipment as needed for remote employees.
- Assisting with onboarding new remote employees, including setting up necessary tools and resources.
- Developing and implementing administrative procedures and policies.
- Acting as a liaison between management and remote staff, ensuring clear communication.
- Providing general administrative support to various departments and individuals as required.
- Troubleshooting basic IT issues for remote staff or escalating as needed.
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field. A minimum of 5 years of experience in office management or a similar administrative role is required. Prior experience in supporting remote or distributed teams is highly advantageous. Strong organizational skills, attention to detail, and the ability to multitask are essential for this remote role. Excellent communication, interpersonal, and time management skills are paramount. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is necessary. Familiarity with project management tools is a plus. This remote position supports our client's administrative needs near Eldoret, Uasin Gishu, KE .
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator, Remote Operations Support
90103 Mumbuni
KES45000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and organized Office Administrator to provide essential support for their remote operations. This role offers a Hybrid work arrangement, requiring some in-office presence and the flexibility to work remotely. You will be instrumental in ensuring the smooth day-to-day functioning of the administrative aspects of the business, supporting a diverse team spread across various locations. Your responsibilities will encompass a wide range of tasks, from managing correspondence and scheduling to maintaining records and assisting with onboarding processes.
Key responsibilities include:
The ideal candidate will possess a High School diploma or equivalent, with a strong preference for some college coursework or a certificate in office administration. Previous experience in an administrative or office support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Excellent organizational and time management skills, with the ability to prioritize tasks effectively, are crucial. Strong communication and interpersonal skills are a must for interacting with colleagues and external parties. This role requires a proactive approach and the ability to work independently as well as part of a team. Familiarity with remote work tools and practices is beneficial. This position is based in **Machakos**, with a hybrid work model.
Key responsibilities include:
- Managing incoming and outgoing mail and electronic communications.
- Scheduling and coordinating meetings, appointments, and travel arrangements for staff.
- Maintaining and organizing company records, both physical and digital.
- Assisting with the preparation of reports, presentations, and other documents.
- Managing office supplies and inventory, ensuring availability of necessary resources.
- Providing administrative support to various departments as needed.
- Assisting with the onboarding process for new employees, including preparing necessary documentation.
- Handling general inquiries from clients and stakeholders.
- Maintaining a professional and welcoming office environment.
- Supporting the implementation and upkeep of office administrative systems.
The ideal candidate will possess a High School diploma or equivalent, with a strong preference for some college coursework or a certificate in office administration. Previous experience in an administrative or office support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Excellent organizational and time management skills, with the ability to prioritize tasks effectively, are crucial. Strong communication and interpersonal skills are a must for interacting with colleagues and external parties. This role requires a proactive approach and the ability to work independently as well as part of a team. Familiarity with remote work tools and practices is beneficial. This position is based in **Machakos**, with a hybrid work model.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Office operations Jobs in Kenya !
6
Office Manager - Branch Operations
01000 Makongeni
KES180000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager to oversee the administrative functions and ensure the smooth day-to-day operation of their branch in **Thika, Kiambu, KE**. This is a crucial on-site role requiring a hands-on approach. You will be responsible for managing office supplies, equipment, and vendor relationships, maintaining office facilities, and ensuring a professional and efficient working environment. Key duties include coordinating meetings, managing calendars, handling correspondence, and preparing reports. You will serve as the primary point of contact for internal and external inquiries, directing them to the appropriate personnel. This role also involves assisting with employee onboarding processes, managing filing systems, and implementing administrative policies and procedures. The ideal candidate will possess a proven track record of experience in office administration or a similar role, with a strong understanding of office management principles. Excellent organizational, time management, and multitasking skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Strong communication and interpersonal skills are necessary to interact effectively with staff, clients, and visitors. A keen eye for detail and a commitment to maintaining a high standard of professionalism are important. This position requires a self-starter attitude, the ability to work independently, and a willingness to take initiative. We are seeking an individual who is dedicated to supporting the team and contributing to the overall efficiency and success of the branch.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Manager - Virtual Operations
70101 Gathiruini
KES70000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly organized and efficient Remote Office Manager to support our growing team in managing day-to-day virtual operations. This fully remote role is vital for ensuring smooth administrative processes and maintaining a productive work environment for our distributed workforce. Your responsibilities will include managing calendars and scheduling appointments, coordinating virtual meetings and events, handling correspondence, and managing digital filing systems. You will also assist with onboarding new remote employees, managing vendor relationships, and ensuring efficient communication flow across the organization. The ideal candidate will possess exceptional organizational, time-management, and communication skills, with a keen eye for detail. Proficiency in office productivity software (e.g., G Suite, Microsoft Office Suite) and experience with remote collaboration tools (e.g., Slack, Zoom, Asana) are essential. A minimum of three years of experience in an administrative or office management role, preferably supporting a remote team, is required. We value individuals who are proactive, resourceful, and adept at problem-solving in a virtual setting. This role offers the flexibility to work from anywhere while playing a key part in the operational success of our company.
This advertiser has chosen not to accept applicants from your region.
8