11 Purchasing jobs in Kenya

General Summary:
Chemonics International is conducting a recruit for a Laboratory Procurement Specialist for the USAID Global Health Supply Chain Program-Procurement and Supply Management (GHSC-PSM) project. The Procurement Specialist will work alongside a diverse team of professionals to procure laboratory equipment and supplies and other commodities related to treating opportunistic infections for HIV/AIDS patients. This is a fantastic opportunity for those with a passion for procurement within a fast-paced and dynamic, global supply chain environment. Strong candidates are adaptive to change, tenacious problem-solvers, understand their work directly impacts getting life-saving medicines to communities in need, are eager to learn and greet challenges as opportunities. br>In this role, you will be responsible for conducting the procure to pay process in support of stakeholder requirements. On any given day, you may be completing sourcing events including receiving requisition orders (ROs) from country offices, confirming products specifications, conducting RFXs, completing evaluations, seeking internal approvals, creating purchase orders (POs) and coordinating with suppliers, program teams as well as the Quality Assurance and Deliver/Return teams to ensure proper shipment of orders.
Responsibilities Include:


Conduct eRFX (RFI, RFP, RFQ) events using our Automated Requisition Tracking Management Information System (ARTMIS) and other e-sourcing platforms, monitor the tender submission process, manage data related to the tendering process, evaluate RFX responses and make supplier award recommendations to supervisor in a timely manner
rimary point of contact for suppliers in case of eProcurement system questions and for assigned orders
Obtain internal approvals and liaise with country office for client approval for Requisition Orders
Ensure the completeness and accuracy of purchase orders and associated documents
Ensure that established processes/procedures are followed as designed
Liaise with the Quality Assurance team to ensure that requested health products meet appropriate quality standards and are in line with the USAID guidelines
Liaise with the Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pick-up and ship goods to final destination
Maintain timely communication with relevant stakeholders regarding change in specifications, logistics, production schedules, supplier services, and availability of products
Provide updates about procurement related progress, stays abreast, and timely communicates any potential delays and emerging issues to the Supervisor
Provide clear and concise communication in both verbal and written formats in a proactively and timely manner
Participate in data tracking and reporting including Procurement Trackers, Supplier incident logging and completing supplier assessments etc. in a timely manner
Continuously work to improve and broaden health commodity product knowledge and procurement tools
Performs other duties and projects assigned

Qualifications:


Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Business Administration or related field. < r> C PS, CPSM, or other relevant procurement certification preferred
Minimum 6 years of procurement, supply chain, and/or technically relevant work experience
Health Commodity procurement experience required of at least 2 years
Hands-on experience on International Procurement and Logistics
Experience in using Automated Procurement Systems is required
Capability with data management and control principles
Proficient in standard business office software and MS Office including Excel, Outlook, PowerPoint, and Word with an emphasis on MS Excel (pivot tables)
Ability to manage several assigned and concurrent sourcing events through to completion in a high-pressure environment
Demonstrated high sense of urgency in a fast-paced environment and ability to adapt to changing priorities
Demonstrated ability to plan, prioritize, and manage workload with considerable independence
Ability to identify a problem, work independently/extended team to frame it, determine root cause, drive to potential solution in a timely manner
Demonstrated work initiative (i.e. seeks additional related assignments, pursue self-development, proactively looks for alternatives and solutions, and assumes additional responsibilities)
Excellent oral and written communication skills, including grammar and proofreading skills for producing and communicating comprehensive and concise reports
Solid understanding of USAID and other Federal Acquisition Rules preferred
Technical product knowledge of one or more GHSC-PSM product areas preferred
Works to achieve both individual and organization-wide goals as specified in a group setting
Strong interpersonal, motivating and influencing skills for interacting with team members, other stakeholders, suppliers, and management
Experience working in a matrixed, distributed organization, including support and coordination with team members in a global setting.
Demonstrated leadership, versatility, and integrity
English language fluency required, secondary language fluency desired

Supervision: The Laboratory Procurement Specialist will report to the DCP Supervisor who is based in Nairobi, Kenya.


How to apply
Qualified applicants are encouraged to submit their updated CV and cover letter to by Friday August 8, 2025.

Job Title : Procurement & Administration Manager   Reports To : Head of financeDepartment : ProcurementLocation : NairobiNote: Fluency in Gujarati or Hindi is a required skill for this role due to the nature of supplier communications and stakeholder engagement. Job Purpose: Reporting to the CEO - The role is responsible for planning, streamlining, and executing all procurement and administrative duties. It includes managing imports, general procurement, inventory controls, repairs and maintenance of services and equipment. The position coordinates with various government and regulatory agencies for compliance and renewals licenses, permits and other statutory documents.Key Responsibilities Summary A. Import & Export Operations (Pre & Post-Import) – 30% • Manage end-to-end import processes including IDF preparation, permits, marine insurance, supplier coordination, and customs clearance.• Review and track post-import documentation and ensure accurate goods entry into the system.• Communicate shipment ETAs internally and update costing and physical import files accordingly.B. Procurement & Inventory Control – 10% • Handle vendor management, stock monitoring, procurement documentation, and vendor account setup.• Conduct stock takes, manage re-order levels, and track procurement activities and performance.C. Spare Parts Management – 5% • Oversee importation and inventory of biomedical spare parts, ensuring timely delivery and stock adequacy.D. Financial Oversight & Reporting – 15% • Support budgeting, invoice processing, supplier payments, cost reporting, and procurement analytics for financial efficiency.E. Insurance, Security & Permit Renewals – 30% • Coordinate insurance for assets and vehicles, and ensure timely renewal of statutory licenses (business permits, fire license, branding, etc.).• Implement and monitor safety measures including security systems (e.g., CCTV).F. NTSA, Immigration, and County Matters – 5% • Manage vehicle inspections, logbook transfers, driving license renewals, work permits, and immigration documents.G. General Admin & Operations – 5% • Ensure smooth logistics, office maintenance, procurement of supplies, document management, and internal event coordination.H. Compliance & Quality Control – 5% • Ensure adherence to procurement policies, product certifications (CE, FDA), and vendor audits for quality assurance.I. Government & Statutory Compliance – Integrated • Ensure timely renewals of regulatory licenses and continuous compliance with customs, import laws, and business regulations.J. Human Resource Support – 15% • Supervise and support procurement/admin staff, lead training initiatives, oversee performance reviews, and foster team development aligned with organizational goals.RequirementsQualifications and Skills: Educational Requirements: • Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field. A professional certification in procurement or supply chain management is a plus (e.g., CIPS, CPP).• Ability to speak and understand Gujarati or Hindi (mandatory) due to the nature of supplier communications and stakeholder engagement. Experience: • Minimum of 3-5 years of experience in procurement, administration, or logistics management, preferably in healthcare, medical equipment, or related industries.• Experience in managing relationships with both local and international suppliers.• Knowledge of procurement software and inventory management systems.Note: Due to the high volume of applications, only shortlisted candidates will be reached out to.