What Jobs are available for Procurement Specialist in Kenya?

• Identify and source potential suppliers for various goods and services required by the organization.
• Conduct market research to stay informed about industry trends and pricing.
• Prepare and issue Requests for Quotation (RFQs), Requests for Proposals (RFPs), and tenders.
• Analyze bids and proposals to select the most suitable suppliers based on price, quality, and reliability.
• Negotiate contract terms, pricing, and service level agreements with suppliers.
• Manage ongoing supplier relationships, ensuring performance meets expectations and addressing any issues.
• Process purchase orders and ensure timely delivery of goods and services.
• Monitor inventory levels and coordinate with relevant departments to forecast future needs.
• Ensure compliance with procurement policies, procedures, and ethical standards.
• Identify and implement cost-saving initiatives and process improvements within the procurement function.
• Maintain accurate procurement records and documentation.
• Collaborate with finance and legal departments on contract matters and payment processing.
• Assist in developing and implementing procurement strategies.
• Evaluate supplier performance regularly and provide feedback.

Job Title:
Procurement Specialist

Location:
India/Remote

About The Job
Acentra Health is currently looking for a Procurement Specialist to join our team. A lean-forward attitude is a must to be part of the transformational journey taking place at Acentra Health, a Healthcare IT company in the federal and state government contracting market. The person can thrive in this environment if they are adept at working with internal and external stakeholders, across various disciplines and can engage and hold technical and business level discussions. The person should be able to see the larger picture, help communicate it, connect and help others connect the dots, with respect to technology and managed services contracts management.

What You Will Do
In this role you will be responsible for exquisite execution of the following priorities:

• Supports the administration and management of procurement contracts.
• Research different vendors evaluating and recommending potential new technology vendors.
• Obtain quotes for purchases based on requirements of internal customers and client requirements.
• Creating purchase requisitions and reconciling invoicing.
• Maintain vendor relationships; execute related communication, negotiation and problem solving to meet strategic and tactical operational objectives in the best interest of Acentra Health.
• Maintains contracting and procurement documentation to support Acentra Health in the event of audit or dispute.
• Responds to procurement team inquiries to facilitate timely responses to internal and external clients.
• Executes internal authority matrix processes to gain requisite approvals and execution of contract, amendments, scope of work, etc.
• Ensures the completion of vendor/supplier forms and credit applications.
• Ensures supplier evaluation and management.
• Working 2nd shift remotely within India is required for this position.

Who You Are
Education & Experience:

• You have a Bachelor's degree or above.
• You have 8-10 years of procurement/contracts management/legal experience in IT/Technology related fields.

Technical Skills

• You have full proficiency with Microsoft Office 365.
• You are an energetic self-starter with initiative and creative approach to problem solving.
• You have strong analytical, research, problem solving, decision making skills.
• You can balance strategic thinking and attention to detail.
• You can juggle multiple tasks under pressure requiring judgement and initiative in a fast-paced environment.
• You have proven success in managing complex transactions and effective negotiation skills applying various strategies and techniques.
• You have superior communication, interpersonal skills with all levels of internal and external audiences.

Soft Skills

• English Language proficiency is required to effectively communicate in a professional environment.
• Excellent communication skills are a must.
• Strong problem-solving skills and a creative mindset to bring fresh ideas to the table.
• Should demonstrate confidence and self-assurance in their skills and expertise enabling them to contribute to team success and engage with colleagues and clients in a positive, assured manner.
• Should be accountable and responsible for deliverables and outcomes.
• Should demonstrate ownership of tasks, meet deadlines, and ensure high-quality results.
• Demonstrates strong collaboration skills by working effectively with cross-functional teams, sharing insights, and contributing to shared goals and solutions.
• Continuously explore emerging trends, technologies, and industry best practices to drive innovation and maintain a competitive edge.

• Develop and implement innovative procurement strategies to optimize cost, quality, and delivery.
• Lead negotiations with suppliers to secure favorable terms and pricing.
• Manage end-to-end sourcing events, including RFPs, RFQs, and bid analysis.
• Build and maintain strong, long-lasting relationships with key suppliers.
• Conduct market research and supplier performance evaluations.
• Ensure compliance with company policies, ethical standards, and regulatory requirements.
• Collaborate with internal stakeholders to understand their procurement needs and provide expert advice.
• Drive continuous improvement initiatives within the procurement function.
• Monitor inventory levels and supply chain disruptions, developing contingency plans as needed.
• Oversee the creation and execution of procurement contracts.
• Mentor and guide junior procurement team members in a remote setting.

• Developing and implementing strategic sourcing plans to meet organizational needs.
• Identifying, evaluating, and selecting qualified suppliers based on rigorous criteria.
• Negotiating contracts and pricing agreements to achieve optimal value and cost savings.
• Managing supplier performance and fostering strong, collaborative relationships.
• Ensuring compliance with procurement policies, procedures, and ethical standards.
• Conducting market research to identify new sourcing opportunities and cost reduction initiatives.
• Managing the end-to-end procurement process, from requisition to payment.
• Analyzing procurement data to identify trends, risks, and opportunities for improvement.
• Collaborating with internal teams to understand their procurement requirements.
• Mitigating supply chain risks and ensuring business continuity.

• Manage the end-to-end procurement process for IT hardware, including servers, laptops, networking equipment, and peripherals.
• Identify potential suppliers, conduct market research, and evaluate vendor capabilities and performance.
• Prepare and issue Requests for Proposals (RFPs), Requests for Quotations (RFQs), and manage the bidding process.
• Negotiate pricing, terms, and conditions with vendors to achieve the best value for the organization.
• Develop and maintain strong relationships with key IT hardware suppliers.
• Ensure compliance with procurement policies, procedures, and ethical standards.
• Review and analyze purchase requisitions to ensure accuracy and completeness.
• Manage contracts, including monitoring delivery schedules and resolving discrepancies.
• Track market trends, pricing fluctuations, and technological advancements in the IT hardware sector.
• Collaborate with IT departments to understand their hardware requirements and provide procurement expertise.

• Bachelor's degree in Supply Chain Management, Business Administration, Information Technology, or a related field.
• Minimum of 4 years of experience in procurement, with a specialization in IT hardware.
• Strong understanding of IT hardware components, specifications, and market dynamics.
• Proven experience in vendor evaluation, negotiation, and contract management.
• Proficiency in procurement software and ERP systems.
• Excellent analytical, problem-solving, and critical thinking skills.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple procurement projects simultaneously.
• High level of integrity and attention to detail.
• Must have a reliable internet connection and a suitable home office setup for remote work.