1,242 Administrative Services Manager jobs in Kenya
Remote Administrative Services Manager
80200 Shella
KES100000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client, a progressive organization known for its efficient operations, is seeking a highly organized and proactive Remote Administrative Services Manager. This is a fully remote position, allowing you to manage and streamline administrative functions from the comfort of your home office. You will be responsible for overseeing a broad range of administrative activities, ensuring the smooth and efficient operation of the company’s non-core functions. Your duties will include managing office supplies, vendor relationships, facility management coordination (even in a remote context, e.g., coordinating with service providers), and ensuring compliance with administrative policies and procedures. You will lead a team of administrative professionals, providing guidance, setting performance expectations, and fostering a collaborative and productive remote work environment. Developing and implementing new administrative strategies and systems to enhance efficiency and reduce costs will be a key focus. This role requires exceptional organizational skills, meticulous attention to detail, and strong problem-solving abilities. You will be responsible for budget management of administrative expenses, negotiating contracts with service providers, and ensuring that all administrative support functions align with the company's strategic goals. Proficiency in office management software, virtual collaboration tools, and excellent communication skills are essential. You will be the central point of coordination for all administrative needs, ensuring seamless support for all departments.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage all aspects of remote administrative operations.
- Develop and implement efficient administrative policies and procedures.
- Manage vendor relationships and negotiate contracts for services and supplies.
- Coordinate facility-related needs and maintenance remotely.
- Lead and mentor a remote administrative team, setting clear objectives.
- Manage the administrative budget and control expenses effectively.
- Ensure compliance with company policies and relevant regulations.
- Streamline administrative processes to enhance efficiency and productivity.
- Oversee records management and information systems.
- Provide comprehensive administrative support to senior management and various departments.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative management or office management.
- Proven experience in managing remote teams and operations.
- Strong understanding of office operations, supply chain, and vendor management.
- Excellent leadership, organizational, and communication skills.
- Proficiency in MS Office Suite and virtual collaboration platforms (e.g., Zoom, Teams).
- Strong financial acumen and budget management experience.
- Ability to multitask, prioritize, and manage time effectively in a remote setting.
- Problem-solving skills and a proactive approach to challenges.
- Experience in implementing administrative technology solutions is a plus.
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0
Operations Manager - Facility Management
80100 Nairobi, Nairobi
KES200000 Annually
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Posted 7 days ago
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Job Description
Our client is seeking a diligent and experienced Operations Manager to oversee the comprehensive facility management and sanitation operations for their extensive commercial properties in **Mombasa**. This role is critical for ensuring a safe, clean, and efficient environment for all occupants and visitors. You will be responsible for managing all aspects of facility maintenance, including building systems (HVAC, electrical, plumbing), groundskeeping, security, and waste management. A primary focus will be on implementing and enforcing rigorous cleaning and sanitation protocols to meet the highest health and safety standards, particularly in response to current public health guidelines. Your duties will include developing operational budgets, managing vendor contracts, and overseeing a team of maintenance and cleaning staff. You will conduct regular inspections to identify and address any maintenance or safety issues promptly. Emergency preparedness and response planning are also key responsibilities. The ideal candidate will possess strong leadership, organizational, and problem-solving skills, with a proven ability to manage complex operations. Experience in facility management, building maintenance, or a related field is essential. Knowledge of janitorial services, environmental health and safety regulations, and best practices in sanitation is required. You must be able to effectively communicate with staff, tenants, vendors, and senior management. This position requires a hands-on approach and the ability to be present on-site to effectively manage and supervise operations. We are looking for a proactive individual committed to maintaining pristine and functional facilities. This is a vital role contributing to the operational integrity and positive image of our client's properties.
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1
Senior Operations Manager - Facility Management
30100 Tuwan
KES250000 Annually
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Posted 7 days ago
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Job Description
Our client is seeking a seasoned Senior Operations Manager to oversee facility operations and sanitation protocols for their extensive commercial properties. This hybrid role requires a strategic leader who can effectively manage both on-site teams and remote operational oversight, ensuring the highest standards of cleanliness, safety, and efficiency across all facilities located in and around Eldoret, Uasin Gishu, KE . The ideal candidate will have a strong background in facility management, industrial cleaning, and team leadership. You will be responsible for developing, implementing, and enforcing comprehensive sanitation policies and procedures, conducting regular site inspections, managing budgets, and optimizing operational workflows. This includes overseeing the procurement of cleaning supplies and equipment, managing vendor relationships, and ensuring compliance with health, safety, and environmental regulations. The role also involves performance management of cleaning staff, implementing training programs, and driving continuous improvement initiatives to enhance service delivery and operational effectiveness. You will work closely with property managers, maintenance staff, and external contractors to ensure seamless facility operations. This position offers a blend of on-site strategic leadership and remote management, providing a dynamic and rewarding career opportunity.
Responsibilities:
Responsibilities:
- Develop, implement, and monitor comprehensive cleaning and sanitation programs for multiple facilities.
- Manage and lead on-site cleaning teams, providing training, guidance, and performance feedback.
- Conduct regular site assessments to ensure adherence to cleanliness standards, safety protocols, and regulatory requirements.
- Oversee the procurement and inventory management of cleaning supplies, equipment, and consumables.
- Manage relationships with external vendors and service providers, ensuring quality and cost-effectiveness.
- Develop and manage operational budgets, controlling expenses and identifying cost-saving opportunities.
- Implement and enforce health, safety, and environmental policies and procedures.
- Address and resolve any operational issues or complaints promptly and effectively.
- Collaborate with other departments to coordinate cleaning and maintenance schedules with other facility activities.
- Drive continuous improvement initiatives to enhance operational efficiency and service quality.
- Prepare regular reports on operational performance, budget status, and key performance indicators (KPIs).
- Bachelor's degree in Facilities Management, Business Administration, Hospitality Management, or a related field.
- Minimum of 6 years of experience in operations management, with a significant focus on cleaning, sanitation, or facility management.
- Proven experience in leading and managing teams, preferably in a supervisory or managerial capacity.
- Strong understanding of cleaning chemicals, equipment, and best practices in sanitation.
- Knowledge of health, safety, and environmental regulations relevant to facility operations.
- Excellent organizational, planning, and time management skills.
- Proficiency in Microsoft Office Suite and experience with facilities management software is a plus.
- Strong communication, interpersonal, and problem-solving skills.
- Ability to work effectively in a hybrid model, balancing on-site and remote responsibilities.
- Detail-oriented with a commitment to maintaining high standards.
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2
Senior Director of Operations - Facility Management
50300 Kakamega, Western
KES230000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client seeks a seasoned and dynamic Senior Director of Operations to lead their comprehensive facility management services. This is a fully remote leadership role, empowering you to manage operations from anywhere. The ideal candidate will possess extensive experience in overseeing large-scale facility operations, including maintenance, sanitation, security, and groundskeeping, within diverse organizational settings. You will be responsible for developing and implementing strategic operational plans, optimizing resource allocation, and ensuring the highest standards of cleanliness, safety, and efficiency across all managed facilities. Key responsibilities include managing budgets, negotiating contracts with vendors, and fostering strong relationships with clients and stakeholders. This role requires a deep understanding of best practices in facility management, sustainability initiatives, and regulatory compliance. We are looking for a proven leader with exceptional organizational skills, a strong capacity for problem-solving, and the ability to motivate and manage dispersed teams. The ability to drive continuous improvement, implement innovative operational solutions, and communicate effectively with executive leadership and frontline staff in a remote environment will be critical. This is a significant opportunity to shape the operational excellence of a leading facility management organization.
Responsibilities:
Responsibilities:
- Oversee all aspects of facility management operations, including maintenance, cleaning, security, and groundskeeping.
- Develop and implement strategic operational plans to enhance efficiency and service quality.
- Manage departmental budgets, forecasts, and financial performance.
- Negotiate and manage contracts with vendors and service providers.
- Ensure compliance with all health, safety, and environmental regulations.
- Lead and mentor facility management teams across various locations.
- Drive initiatives for sustainability and energy efficiency within managed facilities.
- Implement and oversee robust cleaning and sanitation protocols.
- Develop and maintain strong relationships with clients and stakeholders.
- Implement performance metrics and ensure consistent achievement of operational goals.
- Conduct regular assessments of facility conditions and implement corrective actions.
- Bachelor's degree in Business Administration, Operations Management, Facility Management, or a related field. Master's degree preferred.
- Minimum of 10 years of progressive experience in facility management and operations leadership.
- Proven experience managing large-scale budgets and P&L responsibilities.
- Strong knowledge of building systems, maintenance, and custodial services.
- Expertise in health, safety, and environmental regulations relevant to facility management.
- Demonstrated ability to lead, motivate, and develop diverse teams.
- Excellent strategic planning, problem-solving, and decision-making skills.
- Exceptional communication, negotiation, and interpersonal skills for remote leadership.
- Proficiency in facility management software and reporting tools.
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3
Senior Operations Lead - Remote Facility Management
00100 Abothuguchi West
KES180000 Annually
WhatJobs
Posted 7 days ago
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Our client, a leader in specialized cleaning and sanitation services, is actively seeking a highly motivated and experienced Senior Operations Lead for a fully remote position. This role will be instrumental in overseeing and optimizing the operational efficiency of our client's sanitation services nationwide. You will be responsible for developing and implementing best practices in sanitation protocols, managing operational budgets, and ensuring the highest standards of cleanliness and safety are met across all contracted sites. The ideal candidate will have a strong background in operational management, process improvement, and team leadership within the cleaning and sanitation industry. You will collaborate closely with site supervisors, client representatives, and the national operations team to address challenges and drive continuous improvement. Key responsibilities include performance monitoring, resource allocation, staff training oversight, and quality assurance. This is a remote-first role, demanding exceptional organizational skills, strong communication capabilities, and the ability to manage a dispersed workforce effectively. You will leverage technology to monitor operations, analyze performance data, and report on key metrics. This position requires a proactive approach to problem-solving and a deep understanding of sanitation science and safety regulations. Your expertise will be crucial in maintaining our client's reputation for excellence and reliability.
Responsibilities:
Responsibilities:
- Oversee and optimize operational processes for cleaning and sanitation services.
- Develop and implement standardized cleaning protocols and safety procedures.
- Manage operational budgets and resource allocation for various sites.
- Monitor performance metrics and identify areas for improvement.
- Lead and mentor remote operational teams, including supervisors and staff.
- Ensure compliance with health, safety, and environmental regulations.
- Conduct quality assurance assessments and implement corrective actions.
- Liaise with clients to ensure service level agreements are met.
- Drive initiatives for efficiency and cost-effectiveness in operations.
- Develop and deliver training programs for operational staff.
- Bachelor's degree in Operations Management, Business Administration, or a related field.
- Minimum of 5 years of experience in operations management, preferably in the cleaning or facility services industry.
- Proven experience in managing remote teams and distributed operations.
- Strong understanding of cleaning science, sanitation best practices, and safety protocols.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in operational software and data analysis tools.
- Demonstrated ability to manage budgets and drive process improvements.
- Strong problem-solving and decision-making skills.
- Ability to work independently and manage multiple priorities effectively.
- Commitment to maintaining high standards of quality and service.
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4
Senior Operations Manager - Remote Facility Management
60100 Embu, Eastern
KES180000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Operations Manager to oversee their remote facility management operations. This role is crucial for ensuring the efficient, safe, and cost-effective operation of multiple sites from a distance. The ideal candidate will have a proven track record in facilities management, operational oversight, and team leadership, with a strong aptitude for remote management. You will be responsible for developing and implementing operational strategies, managing budgets, optimizing resource allocation, and ensuring compliance with health, safety, and environmental regulations across all managed properties. This includes overseeing maintenance schedules, vendor management, emergency preparedness, and performance monitoring. For this fully remote position, exceptional communication, organizational, and problem-solving skills are paramount. You will lead and motivate a dispersed team of on-site personnel and contractors, ensuring high levels of service delivery and operational excellence. Proactive planning, risk assessment, and swift issue resolution are key. The ability to leverage technology for remote monitoring, reporting, and communication is essential. You will collaborate closely with property owners, stakeholders, and service providers, maintaining strong working relationships and ensuring client satisfaction. This role demands a strategic mindset, meticulous attention to detail, and the capability to make sound decisions with limited direct supervision. You will continuously seek opportunities for operational improvement, efficiency gains, and cost reductions while maintaining the highest standards of service.
Responsibilities:
Responsibilities:
- Oversee the daily operations and maintenance of multiple facilities from a remote location.
- Develop and implement operational strategies to enhance efficiency, safety, and cost-effectiveness.
- Manage operational budgets, forecast expenses, and identify cost-saving opportunities.
- Lead, motivate, and manage a remote team of on-site staff and contractors.
- Ensure compliance with all health, safety, security, and environmental regulations.
- Manage vendor relationships and contract performance for services such as maintenance, cleaning, and security.
- Develop and execute emergency preparedness and business continuity plans.
- Monitor facility performance metrics and implement corrective actions as needed.
- Utilize technology for remote monitoring, reporting, and communication to optimize operations.
- Collaborate with stakeholders, property owners, and internal departments to ensure seamless operations.
- Drive continuous improvement initiatives within facility operations.
- Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field.
- Minimum of 7 years of progressive experience in facilities management or operations management, with significant experience in overseeing multiple sites.
- Proven experience in managing budgets and controlling operational costs.
- Demonstrated ability to lead and manage remote teams effectively.
- Strong knowledge of health, safety, and environmental regulations.
- Excellent problem-solving, decision-making, and risk management skills.
- Exceptional communication, negotiation, and interpersonal skills for remote interaction.
- Proficiency in using facility management software and remote collaboration tools.
- Highly organized with strong attention to detail and ability to prioritize effectively.
- Proactive and results-oriented approach to operations management.
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5
Senior Sanitation Specialist - Facility Management
01000 Makongeni
KES280000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is looking for a dedicated and meticulous Senior Sanitation Specialist to oversee and enhance sanitation standards across their facilities, operating on a fully remote basis. This role is pivotal in ensuring a safe, clean, and hygienic environment that meets stringent regulatory requirements and company standards. You will be responsible for developing, implementing, and managing comprehensive sanitation programs, protocols, and training modules. The ideal candidate will possess deep knowledge of cleaning and sanitation best practices, chemical safety, waste management, and relevant health and safety regulations (e.g., OSHA, HACCP if applicable). Your responsibilities will include conducting regular site inspections (via virtual means or through local representatives), identifying potential sanitation risks, and recommending corrective actions. You will also develop and maintain detailed documentation, including standard operating procedures (SOPs), training records, and compliance reports. Collaboration with facility management, operations teams, and external vendors will be key to ensuring the effective execution of sanitation plans. This remote position requires exceptional organizational skills, strong analytical abilities, and excellent communication and leadership qualities to guide on-site teams or representatives. The ability to work independently, manage multiple projects, and enforce high standards in a distributed environment is crucial. A Bachelor's degree in Environmental Health, Public Health, Facility Management, or a related field, or equivalent extensive practical experience, is required, along with a minimum of 5 years of experience specifically in sanitation management, hygiene, or facility cleaning oversight. Certifications in sanitation or infection control are highly desirable. We are seeking a proactive and detail-oriented professional committed to maintaining the highest levels of cleanliness and hygiene for our client. This is an excellent opportunity to contribute to public health and safety in a key role within a forward-thinking organization that embraces remote work.
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6
Remote Facility Management & Sanitation Specialist
40100 Tuwan
KES120000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is looking for a dedicated and meticulous Remote Facility Management & Sanitation Specialist to oversee the operational efficiency and hygiene standards of their distributed facilities. In this fully remote role, you will be instrumental in developing, implementing, and monitoring comprehensive sanitation protocols and facility maintenance strategies. Your expertise will ensure that all designated areas meet stringent health, safety, and cleanliness benchmarks, regardless of their physical location. This is a unique opportunity to contribute to maintaining optimal working environments through remote oversight and strategic planning.
Your responsibilities will include:
The ideal candidate will have a diploma or degree in Facility Management, Environmental Health, or a related field, coupled with at least 3-5 years of progressive experience in managing cleaning, sanitation, and facility operations. Proven experience in developing and implementing robust hygiene protocols is essential. Strong organizational and communication skills are vital for effective remote management. Experience with CAFM (Computer-Aided Facility Management) software is a plus. This role requires a proactive approach to problem-solving and the ability to maintain high standards in a dispersed operational environment. A keen eye for detail and a commitment to public health are critical. You will play a key role in ensuring the health and safety of our client's workforce through diligent remote oversight of their physical environments.
Your responsibilities will include:
- Developing and refining detailed cleaning and sanitation plans for various facility types.
- Establishing and enforcing hygiene standards, ensuring compliance with all health and safety regulations.
- Managing relationships with third-party cleaning and maintenance service providers, including contract negotiation and performance monitoring.
- Conducting remote assessments and audits of facilities to identify areas for improvement.
- Developing training materials and conducting virtual training sessions for on-site staff responsible for sanitation and minor maintenance.
- Coordinating preventative maintenance schedules for essential facility equipment.
- Managing inventory of cleaning supplies and equipment, ensuring adequate stock levels.
- Investigating and resolving sanitation or maintenance-related issues reported remotely.
- Analyzing facility usage data to optimize cleaning schedules and resource allocation.
- Staying updated on best practices and emerging technologies in facility management and sanitation.
- Implementing sustainable and eco-friendly cleaning and maintenance practices.
- Collaborating with internal teams to ensure seamless facility operations and employee well-being.
- Developing and maintaining detailed records of inspections, maintenance activities, and supply usage.
- Creating reports on facility condition and sanitation effectiveness for senior management.
- Providing guidance on space management and office layout to enhance efficiency and safety.
The ideal candidate will have a diploma or degree in Facility Management, Environmental Health, or a related field, coupled with at least 3-5 years of progressive experience in managing cleaning, sanitation, and facility operations. Proven experience in developing and implementing robust hygiene protocols is essential. Strong organizational and communication skills are vital for effective remote management. Experience with CAFM (Computer-Aided Facility Management) software is a plus. This role requires a proactive approach to problem-solving and the ability to maintain high standards in a dispersed operational environment. A keen eye for detail and a commitment to public health are critical. You will play a key role in ensuring the health and safety of our client's workforce through diligent remote oversight of their physical environments.
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7
Senior Facility Management Specialist - Hygiene Operations
40100 Kisumu
KES280000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Facility Management Specialist with a focus on Hygiene Operations. This is a critical, fully remote role designed for an individual dedicated to maintaining the highest standards of cleanliness and sanitation across various operational sites. You will be responsible for developing, implementing, and overseeing comprehensive hygiene protocols, ensuring compliance with health and safety regulations, and managing related service providers.
Key Responsibilities:
Key Responsibilities:
- Develop and implement detailed hygiene and sanitation management plans for diverse facilities.
- Establish and enforce cleaning standards, schedules, and quality control procedures.
- Manage and supervise cleaning staff or third-party cleaning contractors, ensuring performance meets set standards.
- Conduct regular site inspections (virtually or through designated on-site contacts) to assess cleanliness, identify potential issues, and ensure compliance.
- Source and manage inventory of cleaning supplies, equipment, and consumables, ensuring cost-effectiveness and availability.
- Develop and deliver training programs on hygiene best practices for relevant personnel.
- Stay updated on the latest industry trends, regulations, and technologies in cleaning and sanitation.
- Investigate and resolve any hygiene-related complaints or issues promptly and effectively.
- Prepare reports on hygiene performance, budget adherence, and operational efficiency.
- Collaborate with other facility management teams and stakeholders to ensure integrated operational excellence.
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8
Senior Sanitation Specialist - Remote Facility Management
90100 Gathiruini
KES80000 Monthly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a dedicated and knowledgeable Senior Sanitation Specialist to join their remote operations team, focusing on enhancing hygiene standards across their facilities. This position is essential for developing, implementing, and overseeing comprehensive sanitation protocols remotely. The ideal candidate will possess a deep understanding of public health regulations, best practices in cleaning and disinfection, and waste management strategies. Responsibilities include creating detailed sanitation plans, conducting remote audits and risk assessments of hygiene procedures, providing training materials and guidance to on-site personnel, and staying abreast of the latest advancements in sanitation technologies. You will be responsible for ensuring compliance with all relevant health and safety standards, as well as company policies. This role demands excellent analytical skills, strong communication capabilities to convey complex information clearly, and the ability to work autonomously in a remote setting. You will collaborate closely with various departments to ensure the integration of effective sanitation practices into daily operations. The successful candidate will be proactive in identifying potential hygiene issues and developing preventative solutions. A strong commitment to public health and a meticulous approach to detail are critical. Experience in developing training programs and evaluating the effectiveness of sanitation measures is highly valued. This is a fantastic opportunity for a sanitation expert to leverage their skills in a remote capacity, making a significant impact on the well-being of employees and the reputation of our client, serving remotely for facilities in and around Mlolongo, Machakos, KE . Your expertise will be key in maintaining the highest levels of cleanliness and safety.
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