What Jobs are available for Office Management in Kenya?
Showing 5000+ Office Management jobs in Kenya
Office Management
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Job Description
Company Description
YIMBIK-KENYA (Youth Initiative for Microbiology and Biotechnology-Kenya) is a dynamic society dedicated to advancing research, innovation, and entrepreneurship in microbiology and biotechnology. As a legally registered national association, YIMBIK-KENYA is committed to shaping the future of health, agriculture, and environmental sustainability by nurturing young scientists, innovators, and entrepreneurs. Our mission is to empower students and young professionals to develop solution-driven innovations that address societal challenges in these fields through networking, mentorship, and support for student-led initiatives.
Role Description
This is a full-time on-site role, located in Nairobi, for an Office Manager. The Office Manager will be responsible for coordinating daily administrative operations, managing office equipment, providing customer service, and supporting office administration. Key tasks include overseeing office supplies, scheduling meetings, handling communications, and maintaining a productive and efficient work environment.
Qualifications
- Proficiency in Communication and Customer Service skills
- Experience with Administrative Assistance and Office Administration skills
- Knowledge of handling Office Equipment and operations
- Strong organizational and multitasking abilities
- Excellent problem-solving skills and attention to detail
- Ability to work independently and collaboratively
- Bachelor's degree in Business Administration, Management, or a related field is preferred
- Experience in the scientific or research sector is a plus
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0
Office Manager & Executive Assistant
Posted 1 day ago
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Job Description
Our client, a dynamic startup in the logistics sector, is seeking a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support. This is a fully remote position, offering the flexibility to manage operations and support executives from your home office. You will be responsible for overseeing daily administrative operations, managing calendars, coordinating meetings and travel arrangements, and acting as a key point of contact for internal and external stakeholders. Your duties will include preparing reports, presentations, and correspondence, managing office supplies and vendor relationships, and ensuring the smooth functioning of administrative processes. The ideal candidate will have proven experience as an Office Manager or Executive Assistant, with exceptional organizational, time management, and multitasking skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. You should possess excellent communication and interpersonal skills, with a keen eye for detail and a commitment to maintaining confidentiality. This role requires a self-starter who can work independently, anticipate needs, and proactively address challenges in a remote environment. We are looking for a resourceful and detail-oriented professional dedicated to providing top-tier administrative support and contributing to the efficiency and success of our client's operations. This is an excellent opportunity for an administrative professional to take on a challenging and rewarding role in a fast-paced, remote setting.
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1
Office Manager and Executive Assistant
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive support within a fully remote setting. This role is critical to ensuring the smooth day-to-day operations and providing dedicated administrative support to senior leadership. You will be responsible for managing office supplies, coordinating virtual meetings, handling correspondence, maintaining confidential records, and assisting with travel arrangements. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams and external stakeholders. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are required. This is a remote-first position, requiring strong self-discipline, time management, and the ability to work autonomously. You will play a key role in maintaining an efficient and productive work environment for the entire team, regardless of their physical location. We are looking for a reliable, resourceful, and discreet professional who can anticipate needs and provide proactive solutions. Your ability to manage competing priorities and maintain a high level of professionalism will be highly valued. This position offers a rewarding opportunity to contribute to the operational success of our client, based in Kisumu, Kisumu, KE , with the flexibility of working from a remote location.
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2
Office Manager and Administrative Lead
Posted 4 days ago
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Job Description
Our client, a prestigious professional services firm, is looking for an organized and proactive Office Manager and Administrative Lead to oversee operations at their Bungoma, Bungoma, KE office. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the workplace. The successful candidate will be responsible for managing administrative staff, coordinating office supplies and equipment, handling correspondence, scheduling appointments, and maintaining office records. You will also be expected to manage vendor relationships, liaise with building management, and ensure compliance with company policies and procedures. This position requires exceptional organizational skills, attention to detail, and the ability to multitask effectively. Strong communication and interpersonal skills are essential, as you will be interacting with clients, employees, and external stakeholders on a regular basis. The ideal candidate will have a proven background in office administration, preferably in a leadership or supervisory capacity. Experience with office management software and proficient use of Microsoft Office Suite is a must. We are seeking a dedicated and reliable individual who can take initiative and solve problems independently. This role offers a stable work environment, a competitive salary, and the opportunity to be an integral part of a respected organization. Your contribution will directly impact the efficiency and productivity of our team. We value a professional demeanor and a commitment to providing excellent support services.
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3
Office Manager - Executive Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth day-to-day operations of their **Meru** office. This is an on-site position, requiring a dedicated professional to manage administrative functions and provide essential support. You will be responsible for a wide range of duties, including managing office supplies, coordinating vendor relationships, overseeing facilities maintenance, and ensuring a safe and efficient work environment. A key aspect of this role involves providing comprehensive administrative support to senior management, which may include calendar management, travel arrangements, and preparing correspondence. You will also play a vital role in onboarding new employees, managing HR-related administrative tasks, and assisting with event planning. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Strong proficiency in office software suites (Microsoft Office or Google Workspace) is essential, as is the ability to manage multiple priorities effectively. Excellent communication and interpersonal skills are crucial for interacting with staff, visitors, and external partners. Previous experience in an office management or senior administrative support role is highly desirable. You should be a self-starter, capable of working independently and as part of a team, with a commitment to maintaining high standards of professionalism and discretion. This role offers a fantastic opportunity to contribute to the operational success of our client's **Meru** branch. Responsibilities:
- Manage all aspects of office operations, ensuring efficiency and organization.
- Oversee inventory of office supplies and equipment, placing orders as needed.
- Coordinate with vendors for maintenance, repairs, and services.
- Ensure the office environment is clean, safe, and welcoming.
- Provide high-level administrative support to executives, including calendar management and travel coordination.
- Prepare reports, presentations, and correspondence.
- Assist with the onboarding process for new employees.
- Manage incoming and outgoing mail and communications.
- Plan and coordinate office events and meetings.
- Maintain confidentiality of sensitive information.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong understanding of office management principles and best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and collaboratively.
- Experience in basic HR administration is a plus.
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4
Remote Office Manager & Executive Assistant
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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5
Operations and Office Manager
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Operations and Office Manager to ensure the smooth and efficient functioning of their remote operations. This role is critical for managing administrative processes, supporting staff, and maintaining a productive virtual work environment. You will be responsible for a wide range of duties, including coordinating internal communications, managing vendor relationships, overseeing office supplies (for remote setups), and assisting with various operational projects. The ideal candidate will possess exceptional organizational skills, strong problem-solving abilities, and a keen eye for detail, coupled with the ability to thrive in a fully remote setting.
Responsibilities:
Responsibilities:
- Oversee daily administrative operations, ensuring efficiency and effectiveness across all departments.
- Manage vendor relationships, including negotiating contracts and ensuring timely delivery of goods and services.
- Coordinate and manage internal communication channels and processes to ensure information flows smoothly.
- Maintain and organize digital filing systems and databases for easy access and retrieval of information.
- Assist with the onboarding and offboarding processes for remote employees.
- Manage inventory and procurement of office supplies and equipment for remote staff.
- Coordinate virtual meetings, events, and team-building activities.
- Develop and implement administrative policies and procedures.
- Act as a point of contact for employees regarding administrative and operational queries.
- Support project management efforts by tracking deadlines, coordinating tasks, and ensuring timely completion.
- Identify opportunities for process improvements and implement solutions to enhance operational efficiency.
- Manage and maintain the company's digital presence and online platforms where applicable.
- Ensure compliance with company policies and procedures.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 4 years of experience in office management, operations management, or a similar administrative role.
- Proven experience in managing remote teams or supporting a distributed workforce.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Experience with project management tools and virtual collaboration platforms.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to work independently, take initiative, and maintain a high level of accuracy.
- Discretion and the ability to handle confidential information appropriately.
- A proactive approach to identifying and resolving issues.
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6
Remote Office Manager and Administrative Lead
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
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7
Remote Office Manager - Executive Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to provide comprehensive administrative support and manage daily operations for their executive team. This is a crucial fully remote role, ensuring the smooth functioning of administrative tasks and supporting the efficiency of senior leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs and proactively solve problems. You will act as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and discretion. Responsibilities include managing correspondence, organizing virtual team events, maintaining databases, and overseeing the procurement of office supplies and equipment for remote employees. The ideal candidate will have a strong understanding of office management principles and extensive experience in executive administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based collaboration platforms are essential. Excellent communication, interpersonal, and time management skills are paramount. As a fully remote position, you must be self-disciplined, adept at managing your workload independently, and comfortable leveraging technology to maintain seamless communication and workflow. You will play a vital role in ensuring that our executives can focus on strategic initiatives by handling all administrative complexities. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. This position offers the opportunity to be an indispensable part of a supportive and dynamic team, contributing significantly to the overall operational success from a remote location. You will be expected to maintain a high standard of support and contribute to improving administrative processes.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Experience with calendar management, travel arrangements, and event coordination.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud collaboration tools.
- High degree of professionalism, discretion, and reliability.
- Ability to work autonomously and manage responsibilities effectively in a remote setting.
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