124 Office Management jobs in Kenya
Administrative Support Officer
40200 Abothuguchi West
KES50000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and detail-oriented Administrative Support Officer to provide comprehensive administrative assistance. This is a fully remote position, allowing you to manage a wide range of administrative tasks and support our team members from anywhere. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. Your duties will include maintaining organized filing systems, managing office supplies inventory, and acting as a point of contact for internal and external inquiries. You will also be tasked with assisting with data entry, document management, and other administrative projects as needed. The ideal candidate will possess excellent communication, organizational, and time management skills. Proficiency with standard office software, including word processing, spreadsheets, and presentation software, is required. Previous experience in an administrative or secretarial role is highly desirable. You must be a proactive self-starter, capable of working independently and prioritizing tasks effectively in a remote environment. Discretion and the ability to handle confidential information are essential. This is an excellent opportunity to contribute to the smooth functioning of our organization by providing essential administrative support. You will play a key role in ensuring that our day-to-day operations run efficiently, allowing our team to focus on their core responsibilities. We are looking for a reliable and adaptable individual with a strong work ethic and a commitment to providing high-quality administrative services. The flexibility of this remote role allows for a great work-life balance while making a tangible contribution to our team's productivity.
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Director of Project Management Office (PMO)
50100 Kakamega, Western
KES550000 Annually
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Posted 3 days ago
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Our client is seeking an accomplished Director of Project Management Office (PMO) to establish and lead their project management function, operating entirely remotely. This senior leadership role is responsible for defining, implementing, and overseeing project management methodologies, standards, and best practices across the organization. You will ensure the successful execution of strategic projects, optimize resource allocation, and drive project success rates. The ideal candidate will possess extensive experience in establishing and managing PMOs, strong leadership skills, and a deep understanding of program and portfolio management. As a remote-first leader, you will excel at building a high-performing virtual team, fostering a culture of collaboration and accountability, and leveraging technology to ensure seamless operations. Responsibilities include: establishing and evolving the PMO framework, including governance, processes, and tools; developing and implementing project management standards, templates, and best practices; overseeing the execution of all major projects and programs, ensuring alignment with strategic objectives; managing project portfolios, including prioritization, resource allocation, and risk management; leading, mentoring, and developing a team of project managers; implementing and refining project reporting mechanisms to provide clear visibility to stakeholders; driving continuous improvement in project delivery; fostering strong relationships with key stakeholders across the organization; ensuring adherence to budget and timeline objectives. While the position is fully remote, you will be guiding projects that may impact operations or stakeholders in the Kakamega, Kakamega, KE area. Qualifications: Bachelor's degree in Business Administration, Management, or a related field; Master's degree or MBA preferred; PMP or equivalent project management certification required; 10+ years of progressive experience in project and program management, with at least 5 years in a leadership role establishing or managing a PMO; extensive experience with various project management methodologies (Agile, Waterfall, Hybrid); proven ability to lead and develop remote teams; exceptional strategic thinking, analytical, and problem-solving skills; outstanding communication, negotiation, and influencing abilities. This is a groundbreaking opportunity to build and shape a critical function remotely.
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1
Operations Manager - Facility Management
80100 Nairobi, Nairobi
KES200000 Annually
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Posted 4 days ago
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Our client is seeking a diligent and experienced Operations Manager to oversee the comprehensive facility management and sanitation operations for their extensive commercial properties in **Mombasa**. This role is critical for ensuring a safe, clean, and efficient environment for all occupants and visitors. You will be responsible for managing all aspects of facility maintenance, including building systems (HVAC, electrical, plumbing), groundskeeping, security, and waste management. A primary focus will be on implementing and enforcing rigorous cleaning and sanitation protocols to meet the highest health and safety standards, particularly in response to current public health guidelines. Your duties will include developing operational budgets, managing vendor contracts, and overseeing a team of maintenance and cleaning staff. You will conduct regular inspections to identify and address any maintenance or safety issues promptly. Emergency preparedness and response planning are also key responsibilities. The ideal candidate will possess strong leadership, organizational, and problem-solving skills, with a proven ability to manage complex operations. Experience in facility management, building maintenance, or a related field is essential. Knowledge of janitorial services, environmental health and safety regulations, and best practices in sanitation is required. You must be able to effectively communicate with staff, tenants, vendors, and senior management. This position requires a hands-on approach and the ability to be present on-site to effectively manage and supervise operations. We are looking for a proactive individual committed to maintaining pristine and functional facilities. This is a vital role contributing to the operational integrity and positive image of our client's properties.
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2
Remote Lead Housekeeping and Facility Management Supervisor
20200 Kapsuser
KES80000 Annually
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Posted 4 days ago
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Job Description
Our client is looking for a dedicated and experienced Remote Lead Housekeeping and Facility Management Supervisor to oversee cleaning and sanitation operations across their diverse portfolio of properties. This is a fully remote position, allowing you to manage teams and ensure pristine environments from the comfort of your home office. You will be responsible for developing and implementing high standards of cleanliness, managing housekeeping staff, optimizing cleaning schedules, and ensuring compliance with health and safety regulations. The ideal candidate will have a strong background in facility management or hospitality, exceptional organizational skills, and the ability to motivate and lead a remote team effectively.
Key Responsibilities:
Key Responsibilities:
- Develop, implement, and enforce comprehensive cleaning and sanitation protocols.
- Manage and supervise remote housekeeping teams, including scheduling, training, and performance evaluation.
- Conduct virtual inspections and audits to ensure adherence to cleanliness and hygiene standards.
- Oversee the inventory and management of cleaning supplies and equipment.
- Develop and manage operational budgets for housekeeping and facility services.
- Ensure compliance with all relevant health, safety, and environmental regulations.
- Respond to and resolve facility-related issues and maintenance requests in a timely manner.
- Collaborate with other departments to ensure a seamless operational experience.
- Identify opportunities for process improvements and implement best practices in facility management.
- Maintain accurate records of cleaning activities, staff performance, and inventory.
- Liaise with vendors and service providers for maintenance and supply needs.
- Bachelor's degree in Hospitality Management, Facilities Management, Business Administration, or a related field.
- Minimum of 5 years of experience in housekeeping management, facility management, or a supervisory role within the hospitality or healthcare sectors.
- Proven experience in developing and implementing cleaning standards and procedures.
- Strong knowledge of cleaning chemicals, equipment, and best practices in sanitation.
- Excellent leadership, team management, and motivational skills, especially in a remote context.
- Proficiency in using facility management software and digital communication tools.
- Exceptional organizational, problem-solving, and time-management skills.
- Strong understanding of health, safety, and environmental regulations.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
- Excellent communication and interpersonal skills.
- Experience in budget management is a plus.
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3
Remote Administrative Assistant - Executive Support
60200 Meru , Eastern
KES60000 Annually
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Posted today
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. You will be instrumental in ensuring the smooth operation of daily administrative activities for senior leadership. Key responsibilities include managing complex calendars, scheduling meetings across different time zones, preparing agendas and minutes, coordinating travel arrangements (flights, accommodation, visas), handling correspondence (email, phone), preparing reports and presentations, maintaining confidential files and databases, and assisting with special projects as needed. Proficiency in standard office software suites (Microsoft Office 365, Google Workspace) is essential, along with experience with virtual collaboration tools (Zoom, Teams, Slack). The ideal candidate will have a proven track record in administrative support, preferably supporting C-level executives or management teams. Strong organizational and time-management skills are paramount, as is the ability to work independently and anticipate needs. Discretion and confidentiality are critical due to the sensitive nature of the information handled. A Bachelor's degree in Business Administration or a related field is preferred, but equivalent experience will be considered. This is a fantastic opportunity for a detail-oriented professional to contribute to a growing organization from the comfort of their home office. The role demands excellent interpersonal skills, a professional demeanor, and a commitment to providing high-quality support. Successful candidates will demonstrate resourcefulness and a proactive approach to problem-solving, ensuring that all administrative functions are executed flawlessly. The position is entirely remote, emphasizing a flexible and autonomous work environment, allowing you to effectively manage your workload from **Meru, Meru, KE**.
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4
Senior Administrative Coordinator - Remote Support
80200 Shella
KES2600000 Annually
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Posted today
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Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide essential support for their remote operations. This role is crucial for ensuring the efficient and effective functioning of administrative processes within a fully remote work environment. You will be responsible for managing executive schedules, coordinating meetings, preparing documents, handling correspondence, and maintaining organized record-keeping systems. A key aspect of this role involves acting as a liaison between departments, facilitating communication, and supporting project-related administrative tasks. You must possess excellent attention to detail, strong problem-solving skills, and the ability to manage multiple priorities with minimal supervision. Proficiency in office productivity software and a demonstrated ability to adapt to new technologies are essential. The ideal candidate is a self-starter, highly reliable, and committed to maintaining a high standard of administrative excellence. This is a remote-first position, offering the flexibility to work from home while requiring a disciplined approach to work. You will contribute significantly to the overall productivity and success of our distributed team. Responsibilities:
- Manage complex calendars and schedule meetings for multiple team members across different locations.
- Prepare, edit, and proofread various documents, including reports, presentations, and correspondence.
- Coordinate logistics for virtual meetings and events, ensuring all participants have necessary information.
- Serve as a point of contact for internal and external inquiries, directing them to the appropriate individuals.
- Maintain organized electronic and physical filing systems.
- Assist with the preparation and distribution of company-wide communications.
- Support project teams with administrative tasks, such as tracking deadlines and organizing documentation.
- Conduct research and compile information as requested by management.
- Process expense reports and manage reimbursements.
- Contribute to the continuous improvement of administrative processes and workflows.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in administrative support roles, preferably within a remote or hybrid work setting.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Detail-oriented with a high level of accuracy.
- Proactive problem-solving skills and ability to work independently.
- Familiarity with project management tools is a plus.
- Adaptable and comfortable working in a fast-paced, remote environment.
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5
Executive Administrative Assistant - Remote Support
01000 Makongeni
KES180000 Annually
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Posted today
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. As a key member of our distributed workforce, you will be responsible for managing complex calendars, coordinating virtual meetings, preparing reports and presentations, and handling sensitive communications with discretion. This remote-first role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will be the central point of contact for various internal and external stakeholders, ensuring seamless communication and efficient workflow. Key responsibilities include managing travel arrangements (when necessary, though the role is remote), processing expense reports, maintaining confidential files and records, and conducting research as needed. The ideal candidate possesses strong proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Slack and Zoom. Excellent written and verbal communication skills are paramount, as is a professional and positive attitude. You should be adept at anticipating needs, problem-solving independently, and managing competing priorities without direct supervision. A minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role is required. Experience supporting C-level executives is highly preferred. This is an excellent opportunity for a dedicated professional to contribute their expertise in a flexible, remote setting, supporting critical business functions and enabling our leaders to focus on strategic initiatives. Your ability to maintain confidentiality and provide a high level of service will be essential to your success in this vital role.
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Remote Administrative Assistant - Project Support
60100 Embu, Eastern
KES60000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide essential project support. This fully remote role is perfect for an individual with excellent organizational skills, attention to detail, and a proactive approach to administrative tasks. You will be responsible for managing project documentation, scheduling meetings, coordinating communication between project team members, and ensuring the smooth execution of administrative aspects of various projects. The ability to work independently and maintain a high level of accuracy in a virtual environment is crucial.
Responsibilities:
Responsibilities:
- Assist project managers with administrative tasks, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Manage project documentation, ensuring all files are organized, up-to-date, and accessible.
- Coordinate communication between project team members, stakeholders, and external partners.
- Track project deadlines and deliverables, providing reminders and follow-ups as needed.
- Assist with the preparation of project reports, presentations, and other project-related documents.
- Maintain project calendars and update project management tools with relevant information.
- Process project-related expenses and invoices.
- Handle general administrative duties such as data entry, document formatting, and record keeping.
- Support the onboarding process for new project team members.
- Contribute to process improvements for project administration.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar support role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com) is a strong asset.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently, manage workload, and meet deadlines in a remote setting.
- Proactive attitude and willingness to take initiative.
- Discretion in handling confidential information.
- A diploma or degree in a relevant field is preferred.
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7
Senior Administrative Assistant - Executive Support
00200 Ongata Rongai, Rift Valley
KES180000 Annually
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Posted 1 day ago
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Job Description
Our client is a dynamic and growing organization seeking a highly organized, proactive, and discreet Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth operation of executive-level activities, managing complex schedules, coordinating communications, and handling a wide range of administrative tasks with precision and efficiency. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a fast-paced, results-oriented environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Coordinate domestic and international travel logistics, including flights, accommodation, visas, and ground transportation, ensuring seamless and cost-effective arrangements.
- Screen and prioritize incoming communications (emails, calls, mail), responding independently or referring to appropriate parties as necessary.
- Organize and manage executive meetings, including preparing agendas, taking minutes, distributing materials, and following up on action items.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and gather information as needed for various projects and reports.
- Handle confidential information with the utmost discretion and integrity.
- Assist with expense report preparation and submission.
- Coordinate with internal departments and external contacts to facilitate smooth workflow and communication.
- Proactively anticipate the needs of executives and take initiative to resolve issues before they arise.
- Manage office supplies and equipment for the remote executive team.
- Provide general administrative support to the executive team as required.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 5 years of experience providing high-level administrative support, preferably to C-suite executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively and manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude, strong problem-solving abilities, and a keen sense of initiative.
- Ability to work independently with minimal supervision and as a collaborative team member.
- Experience with calendar management and travel coordination for senior leadership.
- Adaptability to changing priorities and ability to work under pressure.
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8
Remote Administrative Assistant - Operations Support
50200 Tuwan
KES45000 Monthly
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Posted 1 day ago
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Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive operational support. This is a 100% remote position, allowing you to manage your workload efficiently from any location. You will be responsible for a wide range of administrative tasks to ensure the smooth functioning of daily operations. Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. You will also handle correspondence, manage electronic filing systems, and provide support for various internal projects. Excellent communication skills are essential, as you will liaise with internal teams and external contacts via email, phone, and video conferencing. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is a must, along with a strong aptitude for learning new software and tools. The ideal candidate will be detail-oriented, possess strong organizational and time-management skills, and be able to work independently with minimal supervision. Proactiveness in identifying needs and proposing solutions is highly valued. This role requires a high degree of professionalism, discretion, and the ability to handle confidential information. You will play a vital role in supporting the efficiency and effectiveness of our client's remote teams. If you are a motivated Administrative Professional seeking a challenging and flexible remote opportunity where you can make a significant impact, we encourage you to apply. This position offers the chance to contribute to a dynamic organization while enjoying the benefits of remote work.
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