1,917 Executive Assistant jobs in Kenya

Job Summary:

We are seeking a sharp, proactive, and highly organized Executive Assistant (EA) to support our Management team. This role requires someone who is tech-savvy, detail-oriented, and thrives in a fast-paced environment. If you're someone who excels with spreadsheets, keeps projects on track, and embraces feedback as a tool for growth, we want to hear from you.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Handle daily correspondence, including emails, phone calls, and written communications; prioritize and draft responses as needed.
• Assist in planning and executing corporate projects or initiatives that align with the CEO's priorities.
• Act as a liaison between the executive's team and various departments, tracking progress, deadlines, and deliverables.
• Serve as a primary point of contact between the executive, clients, partners, and internal teams.
• Represent the executive in meetings and take minutes, capturing important action points for follow-up.
• Handle sensitive and confidential information with discretion, ensuring the security of corporate data and privacy of the CEO
• Oversee office management tasks and ensure the executive's working environment is functional, organized, and efficient.
• Organize events, conferences, and other gatherings by coordinating logistics, venues, vendors, and schedules.
• Conduct research and gather data to support decision-making, business analysis, and planning efforts.

Requirements & Skills:

• Bachelor's degree in Business Administration, or related field
• 3years of experience as a Executive Assistant supporting executives
• Proficiency in
  Google Sheets
  and other Google Workspace tools.
• Strong
  project management
  and organizational skills.
• Tech-savvy, fast with computers, and able to learn new systems quickly.
• Excellent written and verbal communication skills.
• Experience in handling confidential information with discretion
• Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
• Positive attitude with the ability to receive and apply feedback effectively.
• Strong interpersonal skills and the ability to work independently with minimal supervision.

About the Role

We are looking for a
tech-savvy and detail-oriented Virtual Assistant
to support our construction business with both administrative and project-related tasks. The ideal candidate will not only handle traditional support functions like invoicing, scheduling, and documentation, but also help us
simplify workflows by leveraging technology, templates, and AI-driven solutions.

This role requires someone who is resourceful, organized, and eager to streamline operations in a fast-paced project environment.

Key Responsibilities

• Template Development:
  Create and maintain standardized templates for proposals, project reports, meeting agendas, and construction documentation.
• Proposal Preparation:
  Assist in drafting, formatting, and refining client proposals in coordination with project managers.
• Invoicing & Financial Support:
  Prepare invoices, track payments, and assist with basic financial recordkeeping.
• Social Media Management:
  Create and schedule posts showcasing projects, company updates, and industry insights.
• Project Administration:
  Manage RFI logs, submittal tracking, vendor communications, and file organization.
• Task & Schedule Management:
  Maintain project timelines, daily task lists, and ensure follow-up on outstanding items.
• Organizational Support:
  Maintain digital project folders, update trackers, and support smooth workflow across multiple active projects.
• Technology & Workflow Optimization:
  Leverage AI and digital tools to streamline processes, build smarter systems, and simplify daily workflows.

Qualifications

• Proven experience as a
  Virtual Assistant, Administrative Coordinator, or Project Administrator
  (construction industry experience preferred).
• Strong proficiency with
  Microsoft Office Suite (Word, Excel, PowerPoint)
  and/or
  Google Workspace
  .
• Familiarity with
  construction project management tools
  such as Procore or Bluebeam (a plus).
• Highly
  tech-savvy
  , with the ability to adopt and optimize new tools quickly.
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple projects simultaneously.

This is a 100% Remote Work

Up to $6/hr

Full time

US time Zone

Executive Assistant – Remote, Full-Time Opportunity
Be the strategic right hand that keeps leaders moving forward.
We're a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we're launching one of our most exciting roles of 2025:
Executive Assistant (EA)
.

As an EA, you'll be the strategic right hand to founders, department leads, and executives — keeping them organized, focused, and moving fast. You'll manage calendars, inboxes, travel, meetings, and special projects while anticipating needs before they arise. Your work will have a direct impact on our clients' ability to lead effectively and scale their businesses.

What You'll Do

• Manage calendars, emails, travel, and logistics with precision
• Support high-stakes decision-making through research and preparation
• Coordinate projects end-to-end with a proactive, solutions-first mindset
• Act as a trusted liaison between clients and stakeholders
• Maintain professionalism, confidentiality, and exceptional communication

What We're Looking For:

• More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
• Clear, confident, and discreet communicator (verbal and written)
• Thrives in fast-paced, high-pressure environments
• Tech-savvy and quick to learn
• Available full-time during U.S. business hours (40 hrs/week)

Technical Requirements:

• Stable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both donwload and upload speed)
• Personal PC or laptop with at least an i5 processor (or equivalent)

Why You'll Love Working Here:

• 100% remote work — work from anywhere
• Growth opportunities through performance reviews and skill development
• Paid time off to support your work-life balance
• Health and dental insurance (or a health stipend based on location)
• Access to learning tools and constructive feedback to support your career path
• A collaborative and supportive work environment where your contributions truly matter

Important:
To be considered for this position, please make sure to include the following application code in your submission:
EA
. This code helps us quickly identify applicants for the Executive Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you've carefully read the job posting.

Apply now and grow with TalentPop

Lets Write Africa's Story Together
Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description
na

This is a high-impact support role designed to give leverage to the Managing Director of Old Mutual Life Kenya. The Executive Assistant acts as a trusted partner, enabling the MD to operate at maximum effectiveness by execution of strategic priorities, managing critical stakeholder relationships, and providing analytical and decision support at the highest levels of the business.

The role blends strategic delivery and operational discipline, ensuring that key initiatives are tracked and executed, leadership forums are well-structured, and information flows seamlessly across internal and external stakeholders. While it includes targeted administrative support, the primary focus is on strategic coordination, insight generation, and ensuring the MD's time is invested where it has the greatest impact.

The incumbent is expected to work with high levels of independence, judgment, and confidentiality, acting as both a strategic operator and an execution enabler within the MD's office.

Key Tasks And Responsibilities
Stakeholder
Management & Communication

• Serve as a central liaison between the MD's Office and internal/external stakeholders, ensuring information flows are clear, accurate, and timely.
• Maintain trusted relationships with senior leaders, Group executives, regulators, and partners.
• Anticipate stakeholder needs and prepare the MD with strategic intelligence and talking points.

Decision Support & Insight

• Conduct targeted research and analysis to inform MD's decision-making.
• Prepare data-driven briefs, dashboards, and reports that distill complex issues into clear recommendations.
• Maintain and enhance databases and trackers for business performance and strategic initiatives.

Operational Rhythm & Office Effectiveness

• Plan and manage the MD's calendar strategically to prioritize high-value activities.
• Ensure operational cadence for meetings, events, and decision forums is well structured and effective.
• Support the design and delivery of leadership events, EXCO sessions, and strategic offsites.

Targeted Administrative Support

• Provide efficient handling of travel, correspondence, and essential administrative tasks as needed—only where it enables the MD's effectiveness.
• Manage queries on behalf of the MD, exercising judgment and discretion.
• Handle sensitive information with the highest degree of confidentiality and professionalism.

Delivery and Execution

• Track the progress and deadlines of key initiatives and projects.
• Support planning regarding strategies and objectives.
• Prepare delivery-related reports and updates.

Skills And Competencies

• Strong stakeholder management and influencing skills.
• Analytical capability – ability to synthesize information and generate insights.
• Exceptional communication – verbal, written, and presentation.
• High ownership and independence – able to anticipate needs and act proactively.
• Professional ethics – confidentiality, integrity, trust, respect, diversity, and customer centricity.
• Planning & organizational excellence – thrives in fast-paced, dynamic environments.
• Team player with a collaborative mindset.

Knowledge & Experience

• 5 years'+ experience

Qualifications

• Degree in any business-related course, actuarial, finance etc.
• Professional courses i.e., in data management or analytics, report writing, secretarial work etc.

ANTI-MONEY LAUNDERING (AML) EXPECTATION
The incumbent will be responsible for ensuring adherence to, implementation of, and adoption of Compliance, Anti-Money Laundering (AML), and Sanctions-related policies, procedures, and process requirements within Old Mutual and its subsidiaries. This includes execution of customer due diligence processes, ensuring compliance with Know-Your-Customer (KYC) standards, conducting ongoing and enhanced due diligence, and maintaining data quality. Additionally, the role involves identifying and monitoring potential AML, Sanctions, or Compliance breaches and unusual activities, and escalating these concerns to the Risk and Compliance Office for further action.

Skills
Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies
Directs Work

Drives Results

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns

Tech Savvy

Education
NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date
09 October 2025 , 23:59

The Old Mutual Story

Company Description

Integrity Cleaning Solutions Ltd delivers exceptional cleaning and laundry services with 5-star hotel housekeeping standards for homes, offices, and commercial properties. Led by an expert in Hotel Management and Laundry, the company brings precision and professionalism to every task, transforming environments through pristine cleanliness and care. Specializing in hotel-grade housekeeping, executive cleaning services, professional laundry management, and expert training, Integrity Cleaning Solutions is committed to transparency, consistency, and excellence in every service.

Role Description

This is a full-time on-site role for an Executive Assistant based in Nairobi. The Executive Assistant will be responsible for providing executive support, managing expense reports, and offering comprehensive administrative assistance. The role involves day-to-day tasks such as scheduling meetings, handling correspondence, maintaining records, and ensuring efficient communication within the team and with clients.

Qualifications

• Experience in Executive Administrative Assistance and Executive Support
• Proficient in managing Expense Reports and providing Administrative Assistance
• Strong Communication skills
• Excellent organizational and time-management skills
• Ability to work efficiently in a fast-paced environment
• Proficiency in Microsoft Office Suite
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred
• Previous experience in the cleaning or hospitality industry is an asset

Job Description
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at or follow at @UNDP

Under the guidance and direct supervision of the DRR-P and the DRR-O, the Executive Assistant ensures effective and efficient functioning of their respective offices, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Assistant works in close collaboration with UNDP staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas. She will on occasion be delegated temporary supervisory functions of short-term hires.

Incumbent is expected to display initiative, a positive approach, and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management

Duties And Responsibilities
Ensures effective and efficient functioning of the DRR (P) & DRR (O) office focusing on achievement of the following results.

• Manage the DRR-P and DRR-O offices, ensure an environment of professionalism and teamwork environment at all times, and set exemplary standards of conduct for the CO team;
• Manage DRR-P & DRR-O schedules efficiently and discretely with due regard to a balanced load, ensure punctuality, and help maintain a professional CO image and conduct for the CO team of support staff;
• Organize regular and ad-hoc meetings taking minutes and summarizing actions for follow up by the DRR-P and DRR-O.
• Screen all incoming communications, establish priorities, and advise DRR-P/DRR-O filter outgoing correspondence for DRR-P/DRR-O signature, clearance, and further action by other staff; wherever possible.
• Adherence to appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners.
• Use of automated office management system

Ensures effective communications and administrative support to the office, focusing on achieving following results.

• Initiatives to handle routine matters in close consultation with the DRR-P and the DRR-O
• Maintenance of the filing system (digital or hardcopy) ensuring safekeeping of confidential materials. Use of automated filing system.
• Information sharing between UNCT and the UN Coordination Unit.
• Up-to-date information and data on UN country team, UN thematic groups' activities and initiatives.
• Drafting of routine correspondence, informal translations, interoffice circulars, general briefing notes, documents, reports, and minutes of meetings when requested.
• Conduct of information search and research as required.
• Arrangements and contacts for DRR-P and DRR-O travel, including preparation of agenda and schedules, confirmation of appointments, briefing materials, etc.
• Administration of travel, meetings, appointments and briefings of DRR-P and DRR-O. Including drafting of background notes.
• Maintenance of Teams' status reports, best practices, lessons learned, publishing on section intranet and compiling of information for resource mobilization and communications officers.
• Support to organization of advocacy events if required

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results.

• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme.
• Maintain organized records of DRR-P & DRR-O offices, meetings activities case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Management
Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making

Business Management
Digital Awareness and Literacy

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

Business Management
Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

Business Management
Communication

• Ability to communicate in a clear, concise, and unambiguous manner both through written and
• verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Management
Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Technical - Finance
Budget management

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Administration & Operations
Event Management

• Support projects with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Education
Required Skills and Experience
Secondary education is required, or

University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience
Minimum of 5 years (with high school diploma) or 2 years (with bachelor's degree) of progressively responsible administrative or project experience is required

Required Skills
Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in preparation of financial reports and overviews
• Knowledge of monitoring and evaluation tools
• Knowledge of project management processes
• Knowledge of procurement procedures of national / international organizations

Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see

Company Description

Get Ninja, Inc. offers expert virtual assistant services to help you reclaim your time and focus on what matters most. Our Executive Assistant services provide personalized support to scale your business and handle time-consuming tasks. Whether you're looking to grow your business or improve your work-life balance, our team offers tailored solutions to boost productivity. Let us take care of the details, so you can achieve your goals with ease.

Role Description

This is a full-time, on-site role for an Executive Assistant located in Nairobi,Kenya. The Executive Assistant will provide executive support and administrative assistance, prepare and manage expense reports, handle communication, and perform various day-to-day tasks to support executive leadership. This role demands high levels of organization, efficiency, and professionalism.

Qualifications

• Executive Administrative Assistance and Executive Support skills
• Experience in preparing and managing Expense Reports
• Excellent Communication and Administrative Assistance skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and other business tools
• High level of discretion and confidentiality
• Bachelor's degree in Business Administration or related field is preferred
• Experience supporting C-level executives is a plus