What Jobs are available for Executive Assistant in Kenya?

Location: Remote – Kenya preferred

Type: Full-time or contract

Compensation: Base + performance-based bonuses

About the Role

We are looking for a highly organised and proactive
Executive Assistant
to help manage operations, partnerships, and outreach for an emerging technology venture at the intersection of energy, AI, and digital infrastructure.

This role blends strategy, research, and coordination, ideal for someone who's detail-oriented yet comfortable moving fast and engaging confidently with external stakeholders.

Key Responsibilities

• Track and coordinate partnership, investor, and event opportunities.
• Prepare documentation, applications, and scheduling for meetings and pitches.
• Manage calendars, communication pipelines, and follow-ups.
• Research ecosystem players, funding programs, and industry events.
• Support logistics and reporting across ongoing projects.

You Are

• A sharp communicator with excellent writing and research skills.
• Reliable, structured, and comfortable working autonomously.
• Familiar with digital tools (Google Workspace, Notion, Airtable, LinkedIn).
• Ideally have experience in startup ops, partnerships, or executive support.

Why This Role Matters

You'll be working directly with the founding team on high-impact initiatives shaping a new technology platform with global potential. It's a chance to learn, build, and grow inside a fast-evolving venture before it scales.

If this role feels like the right fit, apply through the link above and include a brief note on why it's yours: what makes you the person who should be in this seat.

Job Summary:

We are seeking a sharp, proactive, and highly organized Executive Assistant (EA) to support our Management team. This role requires someone who is tech-savvy, detail-oriented, and thrives in a fast-paced environment. If you're someone who excels with spreadsheets, keeps projects on track, and embraces feedback as a tool for growth, we want to hear from you.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Handle daily correspondence, including emails, phone calls, and written communications; prioritize and draft responses as needed.
• Assist in planning and executing corporate projects or initiatives that align with the CEO's priorities.
• Act as a liaison between the executive's team and various departments, tracking progress, deadlines, and deliverables.
• Serve as a primary point of contact between the executive, clients, partners, and internal teams.
• Represent the executive in meetings and take minutes, capturing important action points for follow-up.
• Handle sensitive and confidential information with discretion, ensuring the security of corporate data and privacy of the CEO
• Oversee office management tasks and ensure the executive's working environment is functional, organized, and efficient.
• Organize events, conferences, and other gatherings by coordinating logistics, venues, vendors, and schedules.
• Conduct research and gather data to support decision-making, business analysis, and planning efforts.

Requirements & Skills:

• Bachelor's degree in Business Administration, or related field
• 3years of experience as a Executive Assistant supporting executives
• Proficiency in
  Google Sheets
  and other Google Workspace tools.
• Strong
  project management
  and organizational skills.
• Tech-savvy, fast with computers, and able to learn new systems quickly.
• Excellent written and verbal communication skills.
• Experience in handling confidential information with discretion
• Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
• Positive attitude with the ability to receive and apply feedback effectively.
• Strong interpersonal skills and the ability to work independently with minimal supervision.

Company Description

Lucent Aura specializes in Business Management Consulting, delivering tailored solutions through digitization in Operations, Risk, Finance, Regulation, Project Delivery, and Automation. Backed by extensive experience in Financial and Business Support Services, Lucent Aura empowers organizations to optimize performance and achieve sustainable growth. Our offerings include expert advisory and support in Customer Experience and Financial Management, Operational Efficiency, Policy Formulation, Fraud Prevention, and Compliance, among others. Partner with Lucent Aura to streamline operations, navigate regulatory landscapes, and drive innovation sustainably.

Role Description

This is a full-time on-site role located in Nairobi County, Kenya, for an Executive Assistant. The Executive Assistant will be responsible for providing executive administrative support, accounting, managing expense reports, accompanying the Director throughout the workday to manage appointments, meetings,

and travel, coordinating logistics for internal and external meetings, and handling executive support tasks. The role involves coordinating communication, scheduling meetings, managing calendars, and performing various administrative assistance tasks to ensure smooth operations.

Qualifications

• Proficiency in Executive Administrative Assistance, Administrative Assistant, Personal Assistant and Executive Support
• Experience in accounting, managing Expense Reports and related documentation
• Proficiency in Microsoft Office Suite and modern communication tools
• Strong Communication skills, both written and verbal
• Ability to work effectively in a fast-paced on-site environment
• A bachelor's degree in Business Administration, Management, or a related field is a plus
• Attention to detail and excellent organizational skills

Company Description

We suggest you enter details here.

Role Description

This is a full-time on-site role for an Executive Assistant. The role is located in Nairobi County, Kenya. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and offering general executive support. Daily tasks include coordinating schedules, handling confidential information, preparing reports, and communicating with various departments within the organization to ensure smooth operations.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Experience in managing Expense Reports
• Executive Support skills
• Excellent Communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and handle multiple tasks
• Previous experience in a similar role or the healthcare industry is a plus
• Bachelor's degree in Business Administration, Management, or related field

Executive Assistant – Remote, Full-Time Opportunity
Be the strategic right hand that keeps leaders moving forward.
We're a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we're launching one of our most exciting roles of 2025:
Executive Assistant (EA)
.

As an EA, you'll be the strategic right hand to founders, department leads, and executives — keeping them organized, focused, and moving fast. You'll manage calendars, inboxes, travel, meetings, and special projects while anticipating needs before they arise. Your work will have a direct impact on our clients' ability to lead effectively and scale their businesses.

What You'll Do

• Manage calendars, emails, travel, and logistics with precision
• Support high-stakes decision-making through research and preparation
• Coordinate projects end-to-end with a proactive, solutions-first mindset
• Act as a trusted liaison between clients and stakeholders
• Maintain professionalism, confidentiality, and exceptional communication

What We're Looking For:

• More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
• Clear, confident, and discreet communicator (verbal and written)
• Thrives in fast-paced, high-pressure environments
• Tech-savvy and quick to learn
• Available full-time during U.S. business hours (40 hrs/week)

Technical Requirements:

• Stable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both donwload and upload speed)
• Personal PC or laptop with at least an i5 processor (or equivalent)

Why You'll Love Working Here:

• 100% remote work — work from anywhere
• Growth opportunities through performance reviews and skill development
• Paid time off to support your work-life balance
• Health and dental insurance (or a health stipend based on location)
• Access to learning tools and constructive feedback to support your career path
• A collaborative and supportive work environment where your contributions truly matter

Important:
To be considered for this position, please make sure to include the following application code in your submission:
EA
. This code helps us quickly identify applicants for the Executive Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you've carefully read the job posting.

Apply now and grow with TalentPop

Company Description

Get Ninja, Inc. offers expert virtual assistant services to help you reclaim your time and focus on what matters most. Our Executive Assistant services provide personalized support to scale your business and handle time-consuming tasks. Whether you're looking to grow your business or improve your work-life balance, our team offers tailored solutions to boost productivity. Let us take care of the details, so you can achieve your goals with ease.

Role Description

This is a full-time, on-site role for an Executive Assistant located in Nairobi,Kenya. The Executive Assistant will provide executive support and administrative assistance, prepare and manage expense reports, handle communication, and perform various day-to-day tasks to support executive leadership. This role demands high levels of organization, efficiency, and professionalism.

Qualifications

• Executive Administrative Assistance and Executive Support skills
• Experience in preparing and managing Expense Reports
• Excellent Communication and Administrative Assistance skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and other business tools
• High level of discretion and confidentiality
• Bachelor's degree in Business Administration or related field is preferred
• Experience supporting C-level executives is a plus

Job Description
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at or follow at @UNDP

Under the guidance and direct supervision of the DRR-P and the DRR-O, the Executive Assistant ensures effective and efficient functioning of their respective offices, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Assistant works in close collaboration with UNDP staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas. She will on occasion be delegated temporary supervisory functions of short-term hires.

Incumbent is expected to display initiative, a positive approach, and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management

Duties And Responsibilities
Ensures effective and efficient functioning of the DRR (P) & DRR (O) office focusing on achievement of the following results.

• Manage the DRR-P and DRR-O offices, ensure an environment of professionalism and teamwork environment at all times, and set exemplary standards of conduct for the CO team;
• Manage DRR-P & DRR-O schedules efficiently and discretely with due regard to a balanced load, ensure punctuality, and help maintain a professional CO image and conduct for the CO team of support staff;
• Organize regular and ad-hoc meetings taking minutes and summarizing actions for follow up by the DRR-P and DRR-O.
• Screen all incoming communications, establish priorities, and advise DRR-P/DRR-O filter outgoing correspondence for DRR-P/DRR-O signature, clearance, and further action by other staff; wherever possible.
• Adherence to appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners.
• Use of automated office management system

Ensures effective communications and administrative support to the office, focusing on achieving following results.

• Initiatives to handle routine matters in close consultation with the DRR-P and the DRR-O
• Maintenance of the filing system (digital or hardcopy) ensuring safekeeping of confidential materials. Use of automated filing system.
• Information sharing between UNCT and the UN Coordination Unit.
• Up-to-date information and data on UN country team, UN thematic groups' activities and initiatives.
• Drafting of routine correspondence, informal translations, interoffice circulars, general briefing notes, documents, reports, and minutes of meetings when requested.
• Conduct of information search and research as required.
• Arrangements and contacts for DRR-P and DRR-O travel, including preparation of agenda and schedules, confirmation of appointments, briefing materials, etc.
• Administration of travel, meetings, appointments and briefings of DRR-P and DRR-O. Including drafting of background notes.
• Maintenance of Teams' status reports, best practices, lessons learned, publishing on section intranet and compiling of information for resource mobilization and communications officers.
• Support to organization of advocacy events if required

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results.

• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme.
• Maintain organized records of DRR-P & DRR-O offices, meetings activities case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Management
Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making

Business Management
Digital Awareness and Literacy

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

Business Management
Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.

Business Management
Communication

• Ability to communicate in a clear, concise, and unambiguous manner both through written and
• verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Management
Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Technical - Finance
Budget management

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Administration & Operations
Event Management

• Support projects with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Education
Required Skills and Experience
Secondary education is required, or

University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience
Minimum of 5 years (with high school diploma) or 2 years (with bachelor's degree) of progressively responsible administrative or project experience is required

Required Skills
Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Desired skills in addition to the competencies covered in the Competencies section:

• Experience in preparation of financial reports and overviews
• Knowledge of monitoring and evaluation tools
• Knowledge of project management processes
• Knowledge of procurement procedures of national / international organizations

Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see

We are looking for a
highly organized, proactive, and detail-oriented Executive Assistant
to support our CEO and three additional senior leaders. As the
right hand to the executive team
, you will manage schedules, bookings, and special projects with discretion, professionalism, and efficiency.

The ideal candidate has
calendar management experience
, strong communication skills, and preferably a background in
hospitality, client service, or luxury/event coordination
. Experience with
Canva
and basic
social media management
is a plus, but not required.

Key Responsibilities

• Manage
  calendars and scheduling
  for the CEO and executive team, including coordinating meetings across time zones
• Book
  travel, reservations, catering, and event logistics
  with a polished, detail-first approach
• Act as a
  liaison via email
  with warm leads, vendors, and internal/external partners
• Draft and manage
  follow-ups, confirmations, and communications
  in a timely and professional tone
• Assist with
  light social media coordination
  or asset creation (experience with Canva is a plus)
• Maintain confidentiality and exercise discretion in sensitive communications
• Help prepare for leadership meetings and organize executive-level documents

What We're Looking For

• Prior experience as an
  Executive Assistant or Admin Coordinator
  , preferably in the
  hospitality or service industry
• Strong
  calendar and time management
  skills with the ability to prioritize
• Excellent written English; able to communicate clearly, warmly, and professionally via email
• Experience coordinating
  bookings and vendor communication
  , including catering and events
• Highly responsive, detail-oriented, and adaptable to changing needs
• Bonus: Experience with
  Canva
  , social media platforms, or email marketing tools (Mailchimp, Flodesk, etc.)

Ideal Candidate Traits

• Warm and personable but highly professional
• Comfortable taking initiative and working with minimal supervision
• Resourceful problem solver who anticipates executive needs
• Committed to creating polished, elevated experiences for leadership and clients

Requirements

This is a 100% Remote work

Full time

• Up to $6/hr