Explore executive assistant positions that match your skills. Executive assistants are needed across various sectors, providing crucial administrative and organizational support to senior management. These roles demand excellent communication, time management, and problem-solving capabilities. Candidates should be proficient in handling correspondence, scheduling meetings, and managing travel arrangements.350 Executive Assistant jobs in Kenya
Executive Assistant - Remote Support
80100 Nairobi, Nairobi
KES50000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering the flexibility to manage schedules, communications, and administrative tasks from your home office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding independently when appropriate.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information as needed to support executive projects and decision-making.
- Manage expense reporting and other administrative tasks as required.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential issues to ensure smooth operations.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Discretion and a high level of confidentiality are paramount.
- Proactive mindset with the ability to anticipate needs and take initiative.
- Experience in a remote work environment is a strong asset.
- A Bachelor's degree or equivalent professional experience is preferred.
This advertiser has chosen not to accept applicants from your region.
0
Executive Assistant, Remote Support
20100 Mwembe
KES120000 Annually
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Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to senior leadership. This is a critical, fully remote role where you will manage complex calendars, coordinate travel, prepare reports and presentations, handle correspondence, and act as a gatekeeper to ensure senior executives' time is optimized. Your exceptional organizational skills, discretion, and ability to anticipate needs are essential. The ideal candidate thrives in a fast-paced environment and is adept at managing multiple priorities with professionalism and efficiency, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit documents, reports, and presentations with a high degree of accuracy.
- Manage and screen incoming communications, including emails and phone calls, prioritizing and responding as appropriate.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare materials for meetings, including agendas and background information.
- Conduct research and compile data for various projects and initiatives.
- Handle confidential information with the utmost discretion and integrity.
- Manage expense reporting and reconciliation for executives.
- Anticipate the needs of the executives and proactively address them to ensure smooth operations.
- Maintain organized digital and physical filing systems.
- Proven experience (5+ years) as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong proficiency in calendar management tools (e.g., Outlook, Google Calendar).
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.
- High level of professionalism, discretion, and judgment.
- Ability to work independently, take initiative, and problem-solve effectively in a remote environment.
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- Adaptability and flexibility to handle changing priorities.
- A proactive approach to anticipating executive needs.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant
00100 Embu, Eastern
KES90000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership. This is a crucial remote role that requires exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules effectively. You will be the right-hand person for our executives, ensuring seamless operations and facilitating efficient communication. The ideal candidate is a master of time management and possesses excellent communication and problem-solving abilities, thriving in a virtual work environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itinerary preparation.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives when appropriate.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and prepare background materials for meetings and projects.
- Handle confidential information with the utmost discretion and professionalism.
- Process expense reports and manage reimbursements accurately.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain and organize digital filing systems and ensure easy retrieval of documents.
- Assist with special projects and ad-hoc administrative tasks as required.
- Anticipate potential issues and proactively seek solutions to ensure smooth workflow.
- Provide seamless support in a fully remote capacity, maintaining high standards of service.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with calendar management and travel coordination.
- High level of discretion and professionalism in handling confidential matters.
- Ability to work independently, take initiative, and solve problems proactively.
- Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
- Must have reliable internet connectivity and a dedicated workspace for remote work.
- Bachelor's degree or equivalent relevant experience is highly preferred.
- Experience in a remote-first environment is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant
00100 Abothuguchi West
KES70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to their senior leadership team. This role is fully remote, requiring a candidate who can manage complex schedules, coordinate communications, and handle various administrative tasks with utmost discretion and efficiency. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth operational flow. Key responsibilities include managing calendars, scheduling meetings and appointments, making travel arrangements, and preparing reports and presentations. The ideal candidate will possess exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
As a remote Executive Assistant, you must be proficient in utilizing a range of digital tools for communication, collaboration, and task management, including video conferencing platforms, project management software, and office productivity suites. Discretion and confidentiality are paramount, as you will be privy to sensitive information. You will also be responsible for managing correspondence, maintaining filing systems (both digital and physical as needed), and coordinating meeting logistics. The ability to anticipate needs, take initiative, and solve problems independently is crucial. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is required. A minimum of 5 years of experience supporting C-level executives or senior management is essential. Excellent written and verbal communication skills, a professional demeanor, and a proactive approach to tasks are necessary. This is an excellent opportunity for a skilled administrative professional to contribute to a dynamic organization while enjoying the flexibility of a remote work arrangement.
As a remote Executive Assistant, you must be proficient in utilizing a range of digital tools for communication, collaboration, and task management, including video conferencing platforms, project management software, and office productivity suites. Discretion and confidentiality are paramount, as you will be privy to sensitive information. You will also be responsible for managing correspondence, maintaining filing systems (both digital and physical as needed), and coordinating meeting logistics. The ability to anticipate needs, take initiative, and solve problems independently is crucial. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is required. A minimum of 5 years of experience supporting C-level executives or senior management is essential. Excellent written and verbal communication skills, a professional demeanor, and a proactive approach to tasks are necessary. This is an excellent opportunity for a skilled administrative professional to contribute to a dynamic organization while enjoying the flexibility of a remote work arrangement.
This advertiser has chosen not to accept applicants from your region.
3
Executive Assistant
50100 Kakamega, Western
KES90000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, demanding exceptional administrative and logistical skills to manage a complex and fast-paced workload. You will be responsible for managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing confidential documents and presentations. The ideal candidate will possess a minimum of 5 years of experience supporting C-suite executives, with a strong understanding of corporate protocols and best practices. Excellent communication and interpersonal skills are essential, as you will be interacting with internal and external stakeholders at all levels. You must be proficient in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. This role requires meticulous attention to detail, a high level of discretion, and the ability to anticipate needs and proactively resolve issues. You will also be responsible for handling correspondence, preparing reports, and conducting research as needed. The capacity to multitask, prioritize effectively, and maintain a calm demeanor under pressure is crucial. We are looking for a dedicated professional who can work independently, manage projects, and ensure the smooth operation of executive-level activities. This remote opportunity offers a chance to be an integral part of a dynamic team, providing critical support to ensure the success of our leadership team, and contributing to the efficient functioning of our organization from **Kakamega, Kakamega, KE**.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
50200 Tuwan
KES70000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, ideal for an individual who excels at managing complex schedules and communication in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Coordinate virtual meetings, including setting up conference calls, managing agendas, and taking minutes.
- Conduct research and compile data for various projects and reports.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Assist with expense report preparation and tracking.
- Organize and maintain electronic and physical filing systems.
- Anticipate the needs of the executives and proactively address potential issues.
- Provide general administrative support, including managing office supplies (if applicable to remote setup) and coordinating with vendors.
- Support special projects as assigned by senior management.
- Ensure smooth communication flow within the organization and with external parties.
- Maintain a high level of professionalism and accuracy in all tasks.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities.
- Demonstrated ability to work independently and take initiative.
- Experience supporting multiple executives is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant
20100 Mwembe
KES75000 Monthly
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. This role is critical for ensuring the smooth and efficient operation of executive functions, all within a fully remote framework. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, making travel arrangements, and handling confidential information with discretion. The ideal candidate is a master of organization, possesses excellent communication skills, and thrives in an independent, remote work environment.
Key Responsibilities:
Qualifications:
This fully remote position offers an excellent opportunity to support key leaders and contribute to the success of the organization from anywhere, with a focus on supporting operations and executives associated with Naivasha, Nakuru, KE .
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and calls.
- Coordinate all aspects of executive travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Organize and manage virtual meetings, ensuring all logistical needs are met.
- Handle confidential and sensitive information with the utmost discretion.
- Conduct research and compile data for various projects as requested.
- Manage expense reporting and reconciliation for executives.
- Develop and implement administrative procedures to improve efficiency.
- Anticipate needs and proactively address potential issues.
- Maintain organized digital filing systems.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote capacity.
- Proven experience managing complex calendars and coordinating executive travel.
- Proficiency in scheduling and virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Calendar).
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to work independently, take initiative, and manage multiple priorities effectively in a remote setting.
- Discretion and sound judgment in handling confidential information.
- Professional demeanor and strong interpersonal skills.
This fully remote position offers an excellent opportunity to support key leaders and contribute to the success of the organization from anywhere, with a focus on supporting operations and executives associated with Naivasha, Nakuru, KE .
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant
01001 Ngong
KES90000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in **Ruiru, Kiambu, KE**. This role requires exceptional administrative skills, the ability to manage multiple priorities, and a high level of discretion and professionalism. You will be the gatekeeper and facilitator, ensuring the smooth operation of the executive office. The ideal candidate is a seasoned professional with a proven ability to anticipate needs, manage complex schedules, and handle sensitive information with utmost confidentiality. Key responsibilities include:
A Bachelor's degree in Business Administration, Office Management, or a related field is preferred. A minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, strong interpersonal skills, and exceptional organizational abilities are a must. The ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment is crucial. Discretion and a professional demeanor are paramount. This is an excellent opportunity for a dedicated administrative professional to play a key role within a growing organization.
- Managing and maintaining complex calendars, scheduling meetings, and coordinating travel arrangements for executives.
- Preparing reports, presentations, and correspondence with a high degree of accuracy.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Organizing and managing internal and external meetings, including preparing agendas and taking minutes.
- Coordinating event logistics, such as off-site meetings and corporate functions.
- Handling confidential information with the utmost discretion and security.
- Managing office supplies, equipment, and vendor relationships.
- Assisting with special projects and initiatives as assigned by executives.
- Liaising with internal departments and external stakeholders on behalf of the executives.
- Proactively identifying and resolving administrative issues before they arise.
- Maintaining organized filing systems, both physical and digital.
- Providing general administrative support to the executive team.
A Bachelor's degree in Business Administration, Office Management, or a related field is preferred. A minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, strong interpersonal skills, and exceptional organizational abilities are a must. The ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment is crucial. Discretion and a professional demeanor are paramount. This is an excellent opportunity for a dedicated administrative professional to play a key role within a growing organization.
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant
50100 Kakamega, Western
KES70000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a prominent organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage executive schedules and support functions from your home office. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a proven ability to manage complex calendars, coordinate meetings, and handle confidential information with discretion. You will be responsible for managing travel arrangements, preparing reports and presentations, conducting research, and acting as a gatekeeper and liaison between executives and internal/external stakeholders. This role requires a meticulous approach to detail, strong problem-solving capabilities, and the ability to anticipate needs and proactively address potential issues. You will serve as a key point of contact and facilitator, ensuring the smooth operation of executive functions. The ability to multitask effectively, prioritize competing demands, and maintain a high level of professionalism in a remote environment is essential. If you are a discreet, efficient, and resourceful administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments with precision.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by executives.
- Serve as a primary point of contact and liaison for internal and external stakeholders.
- Handle confidential information with the utmost discretion and security.
- Organize and prepare materials for meetings, including agendas and supporting documents.
- Follow up on action items from meetings and ensure timely completion.
- Manage office supplies and other administrative needs for the executive team.
- Assist with project coordination and tracking as required.
- Provide administrative support to other team members as needed.
- Anticipate executive needs and proactively offer solutions.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management, travel coordination, and expense reporting.
- Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills.
- Discretion and a high level of professionalism.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and manage multiple priorities in a remote setting.
- Proactive and resourceful with a keen ability to anticipate needs.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant
00200 Abothuguchi West
KES200000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and confidential Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional discretion and communication skills. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare and edit correspondence, reports, and presentations, and handle sensitive information with the utmost confidentiality. Key responsibilities include anticipating executive needs, prioritizing tasks effectively, and managing multiple projects simultaneously in a fast-paced environment. You will act as a gatekeeper and a liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate will possess outstanding organizational skills, excellent written and verbal communication abilities, and proficiency in office productivity software and remote collaboration tools. A high degree of professionalism, adaptability, and problem-solving capabilities is essential. This remote-first role demands self-motivation, excellent time management, and the ability to work independently while maintaining strong relationships. Experience supporting C-level executives or senior management is a strong requirement. This is a unique opportunity for a dedicated and experienced executive assistant to play a vital role in supporting leadership from a remote location, contributing significantly to the efficiency and success of our client's operations. You will be the right hand to our client's key leaders. The position is based in **Nairobi, Nairobi, KE**, but offers a fully remote working arrangement.
This advertiser has chosen not to accept applicants from your region.
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