What Jobs are available for Administrative Roles in Kenya?
Showing 2238 Administrative Roles jobs in Kenya
Administrative Assistant - Hybrid Role
Posted 2 days ago
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Job Description
Our esteemed client is seeking a highly organized and detail-oriented Administrative Assistant to support their operations. This role offers a hybrid work arrangement, combining the benefits of remote flexibility with essential in-office collaboration. You will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient functioning of the office. Your duties will include managing calendars, scheduling appointments, and coordinating meetings, ensuring all participants are informed and prepared. You will handle incoming and outgoing correspondence, including emails, phone calls, and mail, responding promptly and professionally. Document management is a key aspect of this role; you will be responsible for organizing, filing, and retrieving documents, maintaining both digital and physical records with accuracy and confidentiality. Travel arrangements, including booking flights, accommodation, and transportation, will also fall under your purview. You will assist with the preparation of reports, presentations, and other documents, ensuring they are accurate, well-formatted, and delivered on time. Expense report processing and invoice management will require meticulous attention to detail. You will act as a primary point of contact for internal staff and external visitors, providing a welcoming and helpful presence. Supporting office supply management, including ordering and inventory, will also be part of your responsibilities. The ideal candidate will possess excellent communication and interpersonal skills, with a proactive approach to problem-solving. Strong organizational abilities, proficiency in office software, and the capacity to multitask effectively are essential. You should be comfortable working both independently and as part of a team, adapting to evolving priorities in a dynamic environment.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars and schedules.
- Arrange and confirm meetings, preparing necessary materials.
- Handle incoming and outgoing communications (email, phone, mail).
- Organize, file, and maintain confidential records and documents.
- Coordinate domestic and international travel arrangements.
- Assist in the preparation of reports, presentations, and correspondence.
- Process expense reports and manage vendor invoices.
- Serve as a point of contact for internal and external stakeholders.
- Manage office supplies inventory and procurement.
- Provide general administrative support to the team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive and resourceful problem-solving approach.
- Experience with (Specific CRM/ERP system, if applicable) is a plus.
- Ability to work effectively in a hybrid work environment.
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Senior Administrative Assistant - Hybrid Role
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their team in a hybrid capacity. This role requires a blend of remote work flexibility and on-site presence, offering the best of both worlds. You will provide comprehensive administrative support to management and staff, ensuring the smooth and efficient operation of daily activities. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong command of office management practices. You should be proficient in various office software and possess excellent communication and interpersonal abilities. Responsibilities include managing calendars and scheduling appointments, coordinating meetings and events, preparing reports and presentations, handling correspondence via email and phone, maintaining electronic and physical filing systems, managing office supplies and equipment, assisting with travel arrangements, and supporting various departmental projects as needed. A minimum of 3 years of experience in an administrative support role is required. Familiarity with office management systems and databases is essential. Strong multitasking abilities and the capacity to prioritize tasks effectively are crucial. This role is based in **Eldoret, Uasin Gishu, KE**, requiring the candidate to be available for both remote and in-office duties. We are looking for a reliable and efficient individual who can contribute positively to our team's productivity and workflow.
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1
Lead Commercial Truck Driver - Remote Management Role
Posted 1 day ago
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Job Description
Our client is looking for an experienced and dedicated Lead Commercial Truck Driver to oversee and manage their remote driving operations. This is a unique, fully remote role that leverages your extensive driving experience to provide crucial insights and leadership from a distance. You will be responsible for providing guidance to a team of drivers, ensuring adherence to safety protocols, optimizing delivery routes, and managing communication between the driving team and operational management. The ideal candidate will have a significant background in commercial driving, preferably with long-haul or specialized transport experience. You will act as a liaison, offering practical advice on challenging driving conditions, vehicle maintenance concerns, and efficient load management. Your role will involve reviewing driver logs, monitoring performance metrics, and identifying areas for improvement in efficiency and compliance. You must possess excellent communication and interpersonal skills to effectively support and guide drivers remotely. A strong understanding of transportation regulations, GPS technology, and fleet management software is beneficial. This position requires a proactive approach to problem-solving and the ability to anticipate potential issues before they arise. You will contribute to the development of best practices and training materials for the driving team. This remote leadership opportunity is ideal for a seasoned professional who wants to transition their expertise into a management capacity, focusing on driver support and operational excellence, without the need for daily on-site presence. Your practical knowledge will be invaluable in shaping a safe and efficient driving operation.
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2
Office Administrator - Hybrid Role
Posted 1 day ago
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Job Description
Our client is seeking a detail-oriented and proactive Office Administrator to manage their administrative functions. This role offers a hybrid work arrangement, requiring a balance of in-office and remote work. The successful candidate will be responsible for a wide range of administrative tasks, including managing office operations, coordinating schedules, handling correspondence, and supporting team members. You will play a vital role in ensuring the smooth and efficient functioning of the workplace, fostering a positive and productive environment.
Responsibilities:
Responsibilities:
- Manage daily office operations, including supplies, equipment, and facility upkeep.
- Greet visitors, answer phones, and direct inquiries to appropriate personnel.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Maintain organized filing systems, both physical and digital.
- Assist with onboarding new employees, including paperwork and office orientation.
- Manage incoming and outgoing mail and courier services.
- Support various departments with administrative tasks as needed.
- Ensure office policies and procedures are followed.
- Handle basic bookkeeping and expense report processing.
- Coordinate with vendors and service providers.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment (printers, scanners, phone systems).
- Familiarity with basic accounting principles is a plus.
- A proactive and professional attitude, with a team-player mentality.
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3
Remote Administrative Assistant - Project Support
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential project support. This role is integral to the smooth execution of various projects, offering comprehensive administrative assistance to project managers and team members, all within a remote work environment. You will be responsible for managing project documentation, scheduling meetings, coordinating project timelines, preparing reports, and facilitating communication among project stakeholders. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of project management support functions. Proficiency in standard office software and project management tools is crucial. You must be comfortable working independently, managing multiple tasks simultaneously, and meeting deadlines in a fast-paced setting. This is a fully remote position, requiring excellent virtual communication and collaboration skills. You will be the backbone of project operations, ensuring that all administrative aspects run seamlessly. The ability to anticipate needs, troubleshoot minor issues, and maintain a high level of professionalism is paramount. This role offers the opportunity to contribute to impactful projects and gain valuable experience in project coordination. We are looking for an individual who is adaptable, efficient, and dedicated to providing exceptional administrative support from afar. Your contributions will directly impact project success by ensuring clarity, organization, and timely execution of tasks. The role demands a self-starter attitude and the ability to maintain focus and productivity in a remote setting. This position supports projects primarily associated with the Ongata Rongai, Kajiado, KE region, requiring coordination with local stakeholders as needed.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and teams.
- Manage project documentation, including organizing files, maintaining version control, and ensuring accessibility.
- Schedule and coordinate project meetings, prepare agendas, and distribute minutes.
- Assist in tracking project progress, identifying potential roadblocks, and flagging issues for resolution.
- Prepare project status reports and other necessary documentation.
- Facilitate communication between project team members and stakeholders.
- Manage calendars and coordinate travel arrangements (if applicable).
- Conduct research and gather information as needed for project tasks.
- Maintain project databases and update relevant information.
- Process invoices and expense reports related to project activities.
- Respond to inquiries and provide information related to projects.
- Ensure adherence to project administrative procedures and guidelines.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of proven experience as an Administrative Assistant, Project Coordinator, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and manage workload effectively in a remote setting.
- Proactive and resourceful problem-solver.
- Discretion in handling confidential information.
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4
Remote Executive Assistant - Administrative Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional self-management skills and a commitment to providing seamless support to executives operating in a virtual environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, handling confidential information, and acting as a liaison between executives and other stakeholders. The ideal candidate possesses superior communication skills, a keen eye for detail, and a proven ability to anticipate needs and solve problems effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, prioritizing and responding as appropriate.
- Organize and maintain digital filing systems and databases, ensuring easy retrieval of information.
- Process expense reports and manage invoices and billing.
- Conduct research on various topics as requested by executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with project management tasks and follow-ups as required.
- Provide support for virtual meetings, including preparing agendas and distributing minutes.
- Contribute to improving administrative processes and efficiency.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with strong attention to detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with calendar management software and online travel booking platforms.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive and resourceful in problem-solving.
- Adaptable and able to thrive in a fast-paced, remote work environment.
- High level of professionalism and a positive attitude.
- Experience in a specific industry relevant to our client is a plus.
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5
Virtual Administrative Assistant - Executive Support
Posted 2 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, ideal for an experienced administrative professional who thrives in an independent work environment and excels at managing complex schedules and communication. As a remote-first organization, we value efficiency, discretion, and excellent virtual communication skills. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents, and handling correspondence with a high degree of professionalism. You will be a key point of contact for executives and will play a crucial role in ensuring the smooth operation of their daily activities. This role is based in **Embu, Embu, KE**, but you will work entirely from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Assist with expense reporting and budget tracking.
- Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proactively identify and address potential scheduling conflicts or administrative issues.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion and confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- A reliable internet connection and a dedicated home office space.
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6
Remote Administrative Assistant - Executive Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while ensuring seamless administrative operations for senior leadership. You will be responsible for managing calendars, scheduling appointments, coordinating meetings (including virtual ones), preparing correspondence, and organizing travel arrangements. Other duties may include handling confidential information, managing expense reports, and assisting with special projects. The ideal candidate will possess excellent time management skills, a keen eye for detail, and exceptional communication abilities. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. A professional demeanor and the ability to work independently with minimal supervision are crucial for success in this remote role. We are looking for a reliable, discreet, and adaptable individual who can anticipate needs and proactively address administrative challenges. This is a fantastic opportunity to support a dynamic team and contribute to efficient operations within a forward-thinking organization. If you excel at organization, possess strong interpersonal skills, and are comfortable managing tasks remotely, we encourage you to apply. Your support will be vital in enabling executives to focus on strategic initiatives, ensuring the smooth running of daily operations. This role demands discretion, efficiency, and a commitment to providing high-level administrative support from a distance.
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7
Remote Executive Administrative Assistant - Project Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is pivotal in ensuring the smooth operation of daily administrative tasks, supporting senior leadership, and coordinating various projects. As a fully remote employee, you will leverage digital tools and communication platforms to manage schedules, coordinate meetings, prepare documents, and handle correspondence with utmost efficiency and confidentiality. This position demands exceptional attention to detail, strong problem-solving abilities, and a proactive approach to anticipating needs.
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Prepare correspondence, memos, and presentations.
- Coordinate and document virtual meetings.
- Maintain digital filing systems and databases.
- Assist with project-related administrative tasks.
- Handle incoming and outgoing communications.
- Provide general administrative support to a team of executives.
- Manage travel arrangements and expense reports.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities remotely.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with project management and virtual collaboration tools is a plus.
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