What Jobs are available for Senior Executive Assistants in Kenya?
Showing 5000+ Senior Executive Assistants jobs in Kenya
Senior Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a fast-paced and growing international organization, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional administrative and communication skills to manage tasks effectively from a distance. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a keen eye for detail, superior organizational abilities, and the capacity to anticipate needs and resolve issues proactively.
Key responsibilities include:
The ideal candidate will have a Bachelor's degree or equivalent professional experience, with a minimum of 6-8 years of experience supporting C-level executives, preferably in a remote capacity. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Asana) are essential. Outstanding communication, interpersonal, and time management skills are critical. The ability to multitask, prioritize effectively, and maintain confidentiality in a demanding remote environment is paramount. If you are a polished and resourceful professional seeking a challenging remote role supporting leadership in **Ongata Rongai, Kajiado, KE**, we encourage you to apply.
Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and visa processing.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a liaison between executives and internal/external parties.
- Organizing and managing virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conducting research and compiling information for executive projects and initiatives.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records.
- Proactively identifying and addressing potential issues or conflicts.
- Providing administrative support for special projects as assigned.
The ideal candidate will have a Bachelor's degree or equivalent professional experience, with a minimum of 6-8 years of experience supporting C-level executives, preferably in a remote capacity. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Asana) are essential. Outstanding communication, interpersonal, and time management skills are critical. The ability to multitask, prioritize effectively, and maintain confidentiality in a demanding remote environment is paramount. If you are a polished and resourceful professional seeking a challenging remote role supporting leadership in **Ongata Rongai, Kajiado, KE**, we encourage you to apply.
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0
Senior Executive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive administrative support to a busy executive team. This is a fully remote position, allowing you to work from any location within Kenya. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage complex schedules, prioritize tasks, and anticipate needs. You will be a crucial point of contact, facilitating seamless communication and operations within the executive office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with precision.
- Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and ground transportation, ensuring all logistics are handled efficiently.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy, clarity, and adherence to company branding guidelines.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding as appropriate or directing them to the correct individuals.
- Organize and manage high-level meetings, including preparing agendas, taking minutes, distributing materials, and tracking action items.
- Conduct research on various topics as requested by the executive team, compiling information and presenting findings in a concise and digestible format.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of important documents and information.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Act as a liaison between the executive team and internal/external stakeholders, fostering positive relationships.
- Manage office supplies, equipment, and vendor relationships as needed.
- Assist with event planning and coordination for executive-level functions and team gatherings.
- Anticipate the needs of the executives and proactively address potential issues before they arise.
- Provide general administrative support, including data entry, document management, and expense report processing.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong proofreading and editing abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Proactive approach, with the ability to work independently and take initiative.
- Strong problem-solving skills and resourcefulness.
- Experience with travel booking and expense management systems.
- A professional and polished demeanor.
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1
Senior Executive Assistant to CEO
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and proactive Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a vital role within our organization, requiring a high level of discretion, professionalism, and initiative. As a fully remote position, you will manage complex schedules, coordinate critical communications, and handle a variety of administrative tasks with efficiency and precision, all from your remote workspace. You will be the primary point of contact for the CEO's office, ensuring smooth daily operations.
Responsibilities:
Location Emphasis: While this role operates remotely, our corporate presence is significant in Kakamega, Kakamega, KE , and your support will be integral to our strategic operations impacting this region.
Responsibilities:
- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Coordinate and attend virtual meetings, ensuring agendas are distributed, minutes are taken, and action items are tracked.
- Act as a liaison between the CEO and internal/external stakeholders, handling inquiries and communications professionally.
- Conduct research and prepare background information for meetings and projects.
- Manage confidential information with the utmost discretion and integrity.
- Oversee special projects and administrative initiatives as assigned by the CEO.
- Develop and implement efficient administrative systems and processes to support the CEO's workflow.
- Anticipate needs and proactively address potential issues before they arise.
- Handle expense reporting and other financial administrative tasks.
- Provide support for board meetings and other high-level engagements.
Location Emphasis: While this role operates remotely, our corporate presence is significant in Kakamega, Kakamega, KE , and your support will be integral to our strategic operations impacting this region.
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2
Senior Executive Assistant to the Board
Posted 1 day ago
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Job Description
Our client, a prestigious international conglomerate, is seeking a highly organized, discreet, and proactive Senior Executive Assistant to provide comprehensive administrative and strategic support to its Board of Directors. This is a fully remote position, requiring impeccable professionalism and the ability to manage sensitive information with the utmost confidentiality. You will be the primary point of contact for Board members, executive leadership, and external stakeholders, ensuring smooth communication and efficient coordination.
Your responsibilities will include managing complex and ever-changing calendars, scheduling meetings across multiple time zones, and making intricate travel arrangements. You will prepare and distribute Board materials, including agendas, reports, and minutes, ensuring all documentation is accurate, complete, and submitted in a timely manner. This involves coordinating with various departments to gather necessary information and presentations. You will be responsible for managing Board communication channels, screening calls and emails, and drafting correspondence on behalf of the Board or its individual members.
A key aspect of this role is proactively identifying potential scheduling conflicts or logistical issues and resolving them before they impact operations. You will conduct research, compile data, and prepare reports or presentations as needed for Board discussions and strategic initiatives. Maintaining organized and up-to-date filing systems, both physical and digital, is crucial for efficient information retrieval. You will also be expected to manage Board expenses, process reimbursements, and assist with any other administrative tasks required to support the Board's governance functions.
The ideal candidate will possess a proven track record of at least 7 years as an Executive Assistant supporting C-suite executives or Board members, preferably in a complex, fast-paced environment. Exceptional organizational and time-management skills are paramount, along with the ability to multitask and prioritize effectively. You must demonstrate outstanding written and verbal communication skills, with meticulous attention to detail. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams) are essential. Experience with board management software or CRM systems is a significant advantage.
Discretion, diplomacy, and a high level of professionalism are non-negotiable. This role demands initiative, resourcefulness, and the ability to work independently with minimal supervision in a remote setting. A Bachelor's degree in Business Administration or a related field is preferred, but extensive relevant experience will be considered. If you are a polished and dedicated professional capable of anticipating needs and providing seamless support at the highest level, we encourage you to apply for this exceptional remote opportunity.
Your responsibilities will include managing complex and ever-changing calendars, scheduling meetings across multiple time zones, and making intricate travel arrangements. You will prepare and distribute Board materials, including agendas, reports, and minutes, ensuring all documentation is accurate, complete, and submitted in a timely manner. This involves coordinating with various departments to gather necessary information and presentations. You will be responsible for managing Board communication channels, screening calls and emails, and drafting correspondence on behalf of the Board or its individual members.
A key aspect of this role is proactively identifying potential scheduling conflicts or logistical issues and resolving them before they impact operations. You will conduct research, compile data, and prepare reports or presentations as needed for Board discussions and strategic initiatives. Maintaining organized and up-to-date filing systems, both physical and digital, is crucial for efficient information retrieval. You will also be expected to manage Board expenses, process reimbursements, and assist with any other administrative tasks required to support the Board's governance functions.
The ideal candidate will possess a proven track record of at least 7 years as an Executive Assistant supporting C-suite executives or Board members, preferably in a complex, fast-paced environment. Exceptional organizational and time-management skills are paramount, along with the ability to multitask and prioritize effectively. You must demonstrate outstanding written and verbal communication skills, with meticulous attention to detail. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams) are essential. Experience with board management software or CRM systems is a significant advantage.
Discretion, diplomacy, and a high level of professionalism are non-negotiable. This role demands initiative, resourcefulness, and the ability to work independently with minimal supervision in a remote setting. A Bachelor's degree in Business Administration or a related field is preferred, but extensive relevant experience will be considered. If you are a polished and dedicated professional capable of anticipating needs and providing seamless support at the highest level, we encourage you to apply for this exceptional remote opportunity.
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3
Senior Executive Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to senior leadership. This role is critical in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication across the organization. As a remote-first professional, you will leverage digital tools and platforms to manage calendars, coordinate meetings, prepare agendas and minutes, and handle sensitive information with the utmost discretion. You will be responsible for making travel arrangements, processing expense reports, and acting as a gatekeeper to executive time. Exceptional organizational skills, meticulous attention to detail, and a polished professional demeanor are paramount. The ability to anticipate needs, prioritize tasks effectively, and maintain a high level of confidentiality is essential. You will also assist with the preparation of presentations, reports, and other documents, requiring strong proficiency in office productivity software. This position demands excellent written and verbal communication skills, and the capacity to build strong working relationships with internal and external stakeholders in a virtual environment. A proactive approach to identifying and solving potential logistical issues before they arise is highly valued. The ideal candidate will be a resourceful problem-solver, adaptable to changing priorities, and committed to providing world-class administrative support from a remote location.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, ensuring optimal time management.
- Schedule and coordinate internal and external meetings, both virtual and in-person as needed.
- Prepare meeting agendas, materials, and take detailed minutes.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and submit expense reports accurately and in a timely manner.
- Act as a primary point of contact for internal and external communications.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proactively identify and resolve administrative challenges.
- Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Strong problem-solving abilities and a proactive attitude.
- Experience in (Specific Industry, e.g., Tech, Finance) is a plus.
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4
Remote Senior Executive Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional time management and communication skills. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare detailed meeting agendas and minutes. Responsibilities include handling confidential information with the utmost discretion, preparing reports and presentations, and conducting research on various topics as needed. The ideal candidate will anticipate the needs of executives, proactively solve problems, and maintain a high level of professionalism. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) is essential. Experience with project management tools and virtual collaboration platforms is a plus. We are looking for a detail-oriented individual with excellent written and verbal communication skills, strong organizational abilities, and the capacity to multitask effectively in a remote setting. A Bachelor's degree in Business Administration or a related field, coupled with a minimum of 5 years of experience supporting C-level executives, is required. Proven experience in a remote administrative role is highly advantageous. If you are a dedicated and experienced administrative professional seeking a challenging remote opportunity to support key leaders, we encourage you to apply.
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5
Senior Executive Assistant & Office Operations Manager
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Operations Manager to provide comprehensive support and manage day-to-day administrative functions. This is a fully remote position, allowing you to effectively manage executive schedules and operational needs from your home office. You will be instrumental in ensuring seamless operations, supporting key executives, and maintaining an efficient and productive remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and extensive experience in executive support and administrative management.
Responsibilities:
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Manage office operations, including supplies, vendor relationships, and facility coordination (if applicable for remote workspaces).
- Develop and implement efficient administrative processes and procedures.
- Coordinate and manage special projects as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology.
- Maintain confidential information with the utmost discretion.
- Assist with onboarding of new team members, ensuring they have the resources needed.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or needs within the administrative functions.
- Support HR-related administrative tasks as required.
- Streamline communication and workflow between different departments.
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience as an Executive Assistant, Administrative Manager, or in a similar role supporting senior leadership.
- Proven experience managing complex calendars and coordinating domestic/international travel.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Experience working effectively in a remote or hybrid environment.
- High level of attention to detail.
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