3107 Senior Executive Assistant jobs in WhatJobs Direct
Senior Executive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive administrative support to a busy executive team. This is a fully remote position, allowing you to work from any location within Kenya. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage complex schedules, prioritize tasks, and anticipate needs. You will be a crucial point of contact, facilitating seamless communication and operations within the executive office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with precision.
- Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and ground transportation, ensuring all logistics are handled efficiently.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy, clarity, and adherence to company branding guidelines.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding as appropriate or directing them to the correct individuals.
- Organize and manage high-level meetings, including preparing agendas, taking minutes, distributing materials, and tracking action items.
- Conduct research on various topics as requested by the executive team, compiling information and presenting findings in a concise and digestible format.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of important documents and information.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Act as a liaison between the executive team and internal/external stakeholders, fostering positive relationships.
- Manage office supplies, equipment, and vendor relationships as needed.
- Assist with event planning and coordination for executive-level functions and team gatherings.
- Anticipate the needs of the executives and proactively address potential issues before they arise.
- Provide general administrative support, including data entry, document management, and expense report processing.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong proofreading and editing abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Proactive approach, with the ability to work independently and take initiative.
- Strong problem-solving skills and resourcefulness.
- Experience with travel booking and expense management systems.
- A professional and polished demeanor.
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Senior Executive Assistant to CEO
Posted 2 days ago
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Job Description
Our client, a rapidly growing enterprise, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive, fully remote support to their Chief Executive Officer. This position is critical in ensuring the CEO's time is managed effectively and their strategic priorities are supported through seamless administrative operations. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing presentations and reports, handling confidential correspondence, and facilitating communication across various departments and external stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to anticipating the CEO's needs. Proficiency in modern collaboration and productivity tools (e.g., G Suite, Microsoft Office Suite, project management software, video conferencing platforms) is essential. You must be adept at managing multiple priorities, meeting tight deadlines, and maintaining a high level of professionalism in all interactions. Discretion and confidentiality are paramount, given the sensitive nature of the information handled. This role requires excellent written and verbal communication skills, strong interpersonal abilities, and the capacity to work independently with minimal supervision in a remote environment. The ability to anticipate challenges and offer solutions before they arise is highly valued. This is a unique opportunity to work closely with executive leadership and contribute significantly to the organization's success from a virtual setting, supporting operations that may have ties to Eldoret, Uasin Gishu, KE .
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize the CEO's complex and dynamic calendar.
- Coordinate and schedule virtual meetings, ensuring all necessary participants are invited and prepared.
- Prepare agendas, take minutes, and track action items for meetings.
- Draft, review, and edit correspondence, reports, and presentations.
- Conduct research and compile information for executive decision-making.
- Manage travel arrangements and create detailed itineraries (when applicable).
- Serve as a primary point of contact between the CEO and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Manage and organize digital files and documents.
- Proactively identify and address potential issues or conflicts in scheduling or communication.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 7 years of experience as an Executive Assistant supporting C-level executives.
- Proven experience providing comprehensive administrative support in a remote setting.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Expertise with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools.
- Outstanding organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Proactive mindset with strong problem-solving skills.
- Ability to work independently and demonstrate initiative.
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1
Senior Executive Assistant to the Board
Posted 2 days ago
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Job Description
Our client, a prestigious international conglomerate, is seeking a highly organized, discreet, and proactive Senior Executive Assistant to provide comprehensive administrative and strategic support to its Board of Directors. This is a fully remote position, requiring impeccable professionalism and the ability to manage sensitive information with the utmost confidentiality. You will be the primary point of contact for Board members, executive leadership, and external stakeholders, ensuring smooth communication and efficient coordination.
Your responsibilities will include managing complex and ever-changing calendars, scheduling meetings across multiple time zones, and making intricate travel arrangements. You will prepare and distribute Board materials, including agendas, reports, and minutes, ensuring all documentation is accurate, complete, and submitted in a timely manner. This involves coordinating with various departments to gather necessary information and presentations. You will be responsible for managing Board communication channels, screening calls and emails, and drafting correspondence on behalf of the Board or its individual members.
A key aspect of this role is proactively identifying potential scheduling conflicts or logistical issues and resolving them before they impact operations. You will conduct research, compile data, and prepare reports or presentations as needed for Board discussions and strategic initiatives. Maintaining organized and up-to-date filing systems, both physical and digital, is crucial for efficient information retrieval. You will also be expected to manage Board expenses, process reimbursements, and assist with any other administrative tasks required to support the Board's governance functions.
The ideal candidate will possess a proven track record of at least 7 years as an Executive Assistant supporting C-suite executives or Board members, preferably in a complex, fast-paced environment. Exceptional organizational and time-management skills are paramount, along with the ability to multitask and prioritize effectively. You must demonstrate outstanding written and verbal communication skills, with meticulous attention to detail. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams) are essential. Experience with board management software or CRM systems is a significant advantage.
Discretion, diplomacy, and a high level of professionalism are non-negotiable. This role demands initiative, resourcefulness, and the ability to work independently with minimal supervision in a remote setting. A Bachelor's degree in Business Administration or a related field is preferred, but extensive relevant experience will be considered. If you are a polished and dedicated professional capable of anticipating needs and providing seamless support at the highest level, we encourage you to apply for this exceptional remote opportunity.
Your responsibilities will include managing complex and ever-changing calendars, scheduling meetings across multiple time zones, and making intricate travel arrangements. You will prepare and distribute Board materials, including agendas, reports, and minutes, ensuring all documentation is accurate, complete, and submitted in a timely manner. This involves coordinating with various departments to gather necessary information and presentations. You will be responsible for managing Board communication channels, screening calls and emails, and drafting correspondence on behalf of the Board or its individual members.
A key aspect of this role is proactively identifying potential scheduling conflicts or logistical issues and resolving them before they impact operations. You will conduct research, compile data, and prepare reports or presentations as needed for Board discussions and strategic initiatives. Maintaining organized and up-to-date filing systems, both physical and digital, is crucial for efficient information retrieval. You will also be expected to manage Board expenses, process reimbursements, and assist with any other administrative tasks required to support the Board's governance functions.
The ideal candidate will possess a proven track record of at least 7 years as an Executive Assistant supporting C-suite executives or Board members, preferably in a complex, fast-paced environment. Exceptional organizational and time-management skills are paramount, along with the ability to multitask and prioritize effectively. You must demonstrate outstanding written and verbal communication skills, with meticulous attention to detail. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams) are essential. Experience with board management software or CRM systems is a significant advantage.
Discretion, diplomacy, and a high level of professionalism are non-negotiable. This role demands initiative, resourcefulness, and the ability to work independently with minimal supervision in a remote setting. A Bachelor's degree in Business Administration or a related field is preferred, but extensive relevant experience will be considered. If you are a polished and dedicated professional capable of anticipating needs and providing seamless support at the highest level, we encourage you to apply for this exceptional remote opportunity.
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2
Senior Executive Assistant - Remote
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to senior leadership. This role is critical in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication across the organization. As a remote-first professional, you will leverage digital tools and platforms to manage calendars, coordinate meetings, prepare agendas and minutes, and handle sensitive information with the utmost discretion. You will be responsible for making travel arrangements, processing expense reports, and acting as a gatekeeper to executive time. Exceptional organizational skills, meticulous attention to detail, and a polished professional demeanor are paramount. The ability to anticipate needs, prioritize tasks effectively, and maintain a high level of confidentiality is essential. You will also assist with the preparation of presentations, reports, and other documents, requiring strong proficiency in office productivity software. This position demands excellent written and verbal communication skills, and the capacity to build strong working relationships with internal and external stakeholders in a virtual environment. A proactive approach to identifying and solving potential logistical issues before they arise is highly valued. The ideal candidate will be a resourceful problem-solver, adaptable to changing priorities, and committed to providing world-class administrative support from a remote location.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, ensuring optimal time management.
- Schedule and coordinate internal and external meetings, both virtual and in-person as needed.
- Prepare meeting agendas, materials, and take detailed minutes.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and submit expense reports accurately and in a timely manner.
- Act as a primary point of contact for internal and external communications.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proactively identify and resolve administrative challenges.
- Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Strong problem-solving abilities and a proactive attitude.
- Experience in (Specific Industry, e.g., Tech, Finance) is a plus.
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3
Remote Senior Executive Assistant
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional time management and communication skills. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare detailed meeting agendas and minutes. Responsibilities include handling confidential information with the utmost discretion, preparing reports and presentations, and conducting research on various topics as needed. The ideal candidate will anticipate the needs of executives, proactively solve problems, and maintain a high level of professionalism. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) is essential. Experience with project management tools and virtual collaboration platforms is a plus. We are looking for a detail-oriented individual with excellent written and verbal communication skills, strong organizational abilities, and the capacity to multitask effectively in a remote setting. A Bachelor's degree in Business Administration or a related field, coupled with a minimum of 5 years of experience supporting C-level executives, is required. Proven experience in a remote administrative role is highly advantageous. If you are a dedicated and experienced administrative professional seeking a challenging remote opportunity to support key leaders, we encourage you to apply.
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4
Remote Senior Executive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote administrative support. This pivotal role requires exceptional attention to detail, discretion, and the ability to anticipate the needs of senior leadership. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate will possess outstanding communication and interpersonal skills, enabling effective interaction with internal and external stakeholders globally. Experience in managing multiple priorities in a fast-paced environment is essential. This position is fully remote, requiring a dedicated home office setup and strong self-management skills. You will serve as a primary point of contact and gatekeeper, ensuring efficient workflow and timely resolution of administrative tasks. Key responsibilities include expense reporting, document management, event planning support, and acting as a liaison between executives and their teams. A deep understanding of office productivity software suites and virtual collaboration tools is a must. This is a unique opportunity to support high-level executives remotely, contributing to the smooth operation of critical business functions. Our client values initiative, a professional demeanor, and a commitment to excellence. The designated office location is Meru, Meru, KE , but the role is conducted entirely remotely.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage complex and dynamic executive calendars.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit documents, reports, and presentations.
- Handle confidential information with utmost discretion.
- Coordinate and schedule meetings, conferences, and virtual events.
- Serve as a primary point of contact for executives.
- Manage expense reports and corporate reimbursements.
- Organize and maintain digital and physical filing systems.
- Assist with special projects and ad-hoc administrative tasks.
- Liaise with internal departments and external partners.
Required Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to multitask and prioritize effectively in a remote setting.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Demonstrated ability to anticipate needs and problem-solve proactively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
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5
Senior Executive Assistant - Remote
Posted 5 days ago
Job Viewed
Job Description
Our client, a fast-paced international corporation, is looking for a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This critical role demands exceptional administrative skills, discretion, and the ability to manage multiple priorities with precision and efficiency. You will be responsible for complex calendar management, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations. Your duties will include managing communication flow, gatekeeping information, and acting as a liaison between executives and internal/external stakeholders. You will also assist with project management tasks, event coordination, and ensuring the smooth operation of executive-level workflows. The ideal candidate will possess extensive experience supporting C-suite executives, with a proven track record of success in demanding administrative roles. Outstanding organizational and time-management skills are essential, along with meticulous attention to detail. Proficiency in Microsoft Office Suite and various virtual collaboration tools is required. Excellent interpersonal and communication skills, coupled with a high degree of professionalism and the ability to maintain confidentiality, are paramount. This is an excellent opportunity to join a leading organization and make a significant impact from a remote setting, offering a dynamic and challenging work environment. We are seeking an adaptable and resourceful individual who can anticipate needs and proactively manage tasks to ensure seamless executive support.
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