Explore administrative assistant jobs, where organizational skills meet diverse responsibilities. These roles support office operations through tasks like managing schedules, handling correspondence, and maintaining records. Administrative assistants are vital in ensuring smooth workflow and efficient 2,122 Administrative Assistant jobs in Kenya
Executive Administrative Assistant
Nairobi, Nairobi
KES900000 - KES1200000 Y
GTC Kenya
Posted today
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Job Description
Company Description
The Global Trade Center in Nairobi, Kenya is a premium city complex in East Africa, set in a prime location within the city. Known as "A Landmark by Day, A Lighthouse at Night", the complex includes a 603-ft office tower, the JW Marriott Luxury 5 Star Hotel, a luxurious apartment community, and a boutique mall. It is the largest and most diverse city complex in Kenya, catering to business, residential, social, and consumer needs. Situated in Westlands, Nairobi's emerging central business district, the Global Trade Center is a landmark that signifies the future of the city.
Role Description
This is a full-time on-site role for an Executive Administrative Assistant, located in Nairobi County, Kenya. The Executive Administrative Assistant will be responsible for providing high-level administrative support, managing phone calls with proper etiquette, coordinating executive schedules, organizing and maintaining clerical records, and facilitating effective communication within the organization.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Strong Phone Etiquette and Communication skills
- Proficient Clerical Skills
- Excellent organizational and multitasking abilities
- Attention to detail and problem-solving skills
- Ability to work independently and manage confidential information
- Bachelor's degree in business administration or related field is a plus
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0
Executive Administrative Assistant
00100 Abothuguchi West
KES150000 Annually
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is crucial for ensuring the smooth operation of daily administrative tasks and supporting strategic initiatives. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing presentations and reports, conducting research, and acting as a liaison between executives and internal/external stakeholders. Experience with cloud-based collaboration tools, virtual meeting platforms (e.g., Zoom, Microsoft Teams), and project management software is essential. You will need to demonstrate a high level of professionalism, discretion, and a commitment to maintaining confidentiality. The ability to anticipate needs and proactively solve problems is highly valued. This is a fully remote position, offering flexibility and the opportunity to contribute significantly to our client's success from anywhere. We are looking for someone who can thrive in an independent work setting while remaining a collaborative team player. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is a prerequisite. Excellent written and verbal communication skills in English are mandatory. The candidate should be adept at managing travel arrangements (when necessary, for virtual events or hybrid meetings) and processing expense reports. A background in supporting C-suite executives or in a similar demanding administrative role will be advantageous. If you are a self-starter with a passion for administrative excellence and are looking for a challenging and rewarding remote career opportunity, we encourage you to apply.
Responsibilities:
Location: Nairobi, Nairobi, KE
Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute action items for various meetings.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Conduct research and compile data for reports and special projects.
- Serve as a primary point of contact for internal and external communications.
- Handle confidential information with the utmost discretion.
- Assist with the coordination of virtual events and team-building activities.
- Manage expense reports and assist with budget tracking.
- Develop and maintain efficient filing systems and databases.
- Provide general administrative support as needed.
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote setting.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with virtual collaboration tools and platforms.
- Ability to work independently and as part of a remote team.
- High school diploma or equivalent; further qualifications are a plus.
Location: Nairobi, Nairobi, KE
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1
Executive Administrative Assistant
30100 Tuwan
KES250000 Annually
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Posted today
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Job Description
Our client, a dynamic and fast-growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you the flexibility to manage your professional responsibilities from the comfort of your home office. You will be entrusted with managing complex schedules, coordinating meetings, preparing communications, and handling various administrative tasks with utmost efficiency and discretion.
Responsibilities:
Qualifications:
This remote role, with a virtual connection to Eldoret, Uasin Gishu, KE , offers an excellent opportunity to support top-tier leadership in a thriving organization.
Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
- Prepare and edit correspondence, presentations, and other documents.
- Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential information with the utmost discretion and professionalism.
- Manage email communications, prioritizing urgent matters and responding on behalf of executives when appropriate.
- Conduct research and compile information for reports and special projects.
- Assist with expense reporting and budget tracking as needed.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively anticipate the needs of executives and take initiative to address them.
- Maintain organized digital and physical filing systems.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a remote team.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A professional and positive attitude, with a commitment to providing high-level support.
This remote role, with a virtual connection to Eldoret, Uasin Gishu, KE , offers an excellent opportunity to support top-tier leadership in a thriving organization.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
60200 Meru , Eastern
KES120000 Annually
WhatJobs
Posted today
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Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating meetings and appointments across multiple time zones, and preparing detailed agendas and minutes. Extensive travel arrangements, both domestic and international, including booking flights, accommodations, and ground transportation, will be a key part of your duties. You will also be tasked with preparing reports, presentations, and other documents, conducting research, and handling confidential information with the utmost discretion. Excellent communication skills are essential, as you will serve as a primary point of contact for internal and external stakeholders. Proficiency in office productivity software, such as Microsoft Office Suite or Google Workspace, is a must. The ideal candidate will possess outstanding time management skills, the ability to prioritize tasks effectively, and a strong sense of initiative to anticipate needs and resolve issues proactively. This is a fantastic opportunity for a seasoned administrative professional to leverage their skills in a supportive, fully remote environment. Your ability to maintain professionalism, confidentiality, and provide seamless support will be highly valued. We are looking for an individual who thrives in a dynamic setting and is committed to delivering exceptional support. This role demands a high degree of integrity, reliability, and a polished demeanor. You will be integral to facilitating the productivity of our client's executives, ensuring they can focus on strategic initiatives. Your proactive problem-solving abilities and meticulous attention to detail will be critical to success in this position.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
80200 Shella
KES90000 Annually
WhatJobs
Posted today
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Job Description
Our client is a dynamic and growing organization seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires a professional who can manage a wide range of administrative and executive support tasks with utmost discretion and efficiency. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (both domestic and international), and preparing expense reports. Your duties will also include drafting correspondence, preparing presentations, organizing and maintaining files, and conducting research as needed. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively. Strong interpersonal and communication skills are essential for interacting with internal staff, external clients, and stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software is mandatory. Experience with virtual meeting platforms and digital document management systems is also beneficial. Discretion and confidentiality are paramount in this role. You should be a self-starter, able to anticipate needs and take initiative. A proactive approach to problem-solving and a positive, professional attitude are highly valued. This is an on-site position, requiring your presence at our office located in **Malindi, Kilifi, KE**, to ensure seamless support and collaboration with the executive team and other staff members. We are looking for an individual who is committed to providing exceptional support and contributing to the smooth functioning of the executive office. A Bachelor's degree or equivalent experience, combined with a minimum of 3-5 years of experience providing administrative support to senior-level executives, is required. Experience in a fast-paced corporate environment is advantageous. This is a fantastic opportunity to become an integral part of a supportive team and play a crucial role in the day-to-day operations of senior management.
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4
Executive Administrative Assistant
20100 Mwembe
KES70000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is fully remote, offering the flexibility to manage complex administrative tasks and executive support from your home office. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address them. This is a critical role that requires a high level of professionalism and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, such as emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile data for reports and presentations.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage expense reports and assist with budget tracking as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
- Provide general administrative support, including document management and filing.
- Maintain effective working relationships with colleagues across different departments and locations.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Experience with virtual meeting platforms and online collaboration tools.
- Ability to work independently and anticipate the needs of executives.
- Detail-oriented with a commitment to accuracy.
- Proactive problem-solving abilities.
- A positive attitude and a strong work ethic.
- Reliable internet connection and a dedicated remote workspace.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
10100 Meru , Eastern
KES85000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within a remote work environment. This role is crucial for ensuring the efficient operation of executive functions, managing calendars, coordinating meetings, and handling confidential information with discretion. The ideal candidate will possess exceptional communication skills, a polished professional demeanor, and a strong ability to anticipate needs and proactively address challenges. You will be responsible for managing complex travel arrangements, preparing expense reports, drafting correspondence, and creating presentations. The ability to multitask effectively, prioritize competing demands, and maintain a high level of accuracy is essential. Experience with various productivity tools, scheduling software, and virtual collaboration platforms is a must. This position requires a reliable and adaptable individual who can work independently with minimal supervision and take initiative to solve problems. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Maintaining a high level of professionalism and confidentiality in all interactions is paramount. This is an excellent opportunity for an experienced administrative professional to provide critical support to top executives in a dynamic, remote-first organization, working from any location within Kenya. Your organizational skills and dedication to providing exceptional support will be highly valued. You will be instrumental in ensuring the smooth daily operations of the executive office. The ability to manage multiple projects simultaneously and meet tight deadlines will be crucial for success in this role. Strong gatekeeping and time management skills are expected.
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6
Executive Administrative Assistant
80100 Abothuguchi West
KES240000 Annually
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role that ensures the smooth and efficient operation of executive functions. As a fully remote position, you will leverage advanced communication and organizational tools to manage diverse administrative tasks from your preferred location.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls, and handle them appropriately.
- Conduct research and compile information for meetings and projects.
- Organize and manage electronic and physical filing systems for easy retrieval.
- Prepare meeting agendas, take minutes, and track action items.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage and process expense reports and invoices.
- Anticipate the needs of the executives and proactively address them.
- Assist with event planning and coordination as needed.
- Develop and implement administrative procedures to improve efficiency.
- Provide general administrative support, including data entry, document management, and office supply ordering (if applicable in a remote context).
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams) and project management software.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently, manage priorities, and meet deadlines in a remote environment.
- Experience with international travel arrangements is a significant plus.
- Adaptability and a willingness to learn new technologies and processes.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
20200 Kapsuser
KES90000 Annually
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role involves a hybrid work model, combining remote flexibility with essential in-office presence for key meetings and operations. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with efficiency and discretion. You will be a key support figure, ensuring the smooth operation of executive functions and contributing to overall organizational effectiveness.
Responsibilities:
Qualifications:
This hybrid role offers a unique blend of autonomy and collaboration, allowing you to contribute significantly to executive success while maintaining work-life balance. If you are a detail-oriented, reliable, and proactive administrative professional, we encourage you to apply and become an integral part of our client's team.
Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Prepare agendas, take minutes, and follow up on action items from executive meetings.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and direct incoming communications, including emails and phone calls, prioritizing urgent matters.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Prepare reports, presentations, and correspondence as required.
- Coordinate logistics for internal and external meetings, including venue booking, catering, and necessary equipment.
- Assist with expense reporting and budget tracking for executive activities.
- Act as a liaison between executives and other employees, clients, and external partners.
- Provide general administrative support, including document management, photocopying, and scanning.
- Anticipate the needs of the executives and proactively address them.
- Support with onboarding new team members and managing office supplies.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and as part of a team, with a strong sense of responsibility.
- Experience in managing travel arrangements and complex scheduling.
- Familiarity with office management procedures is a plus.
- High school diploma or equivalent; further qualifications are advantageous.
- Commitment to fulfilling both remote and in-office responsibilities as per the hybrid model.
This hybrid role offers a unique blend of autonomy and collaboration, allowing you to contribute significantly to executive success while maintaining work-life balance. If you are a detail-oriented, reliable, and proactive administrative professional, we encourage you to apply and become an integral part of our client's team.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
50100 Kakamega, Western
KES250000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, empowering you to manage your schedule effectively and contribute your exceptional skills from anywhere. In this role, you will be instrumental in ensuring the smooth and efficient operation of the executive office. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, itineraries), and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and ensuring professional communication. Discretion and confidentiality are paramount, as you will handle sensitive information on a daily basis. Proactive anticipation of executive needs and meticulous follow-through on tasks will be key to success. You will also be responsible for organizing and maintaining digital filing systems, processing expense reports, and managing office supplies as needed for a remote setup. The ideal candidate will possess exceptional organizational and time management skills, with a proven ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Excellent written and verbal communication skills, a professional demeanor, and strong interpersonal abilities are required. Previous experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-suite executives, is highly preferred. A Bachelor's degree or equivalent relevant experience is advantageous. As this is a remote role, candidates must demonstrate a high level of self-motivation, initiative, and the ability to work independently with minimal supervision. You should be comfortable navigating technological tools and maintaining seamless communication within a distributed team. This is an excellent opportunity to be a vital part of a forward-thinking organization and contribute to its executive-level operations. The role supports our executives located in and around Kakamega, Kakamega, KE .
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9