Explore administrative assistant jobs, where organizational skills meet diverse responsibilities. These roles support office operations through tasks like managing schedules, handling correspondence, and maintaining records. Administrative assistants are vital in ensuring smooth workflow and efficient 189 Administrative Assistant jobs in Kenya
Administrative Assistant
60100 Embu, Eastern
KES45000 Annually
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Posted today
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Job Description
Our client requires a highly organized and detail-oriented Administrative Assistant to support their busy office operations in **Embu, Embu, KE**. This is a critical role responsible for managing a wide range of administrative tasks to ensure the smooth functioning of the department. You will be the first point of contact for visitors and callers, managing correspondence, scheduling appointments, and maintaining calendars. Key responsibilities include preparing reports, presentations, and other documents, as well as managing office supplies and equipment. You will also be involved in coordinating meetings, making travel arrangements, and handling expense reports. The ideal candidate will possess excellent communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. A strong understanding of office management procedures and basic accounting principles would be advantageous. You must be proactive, able to prioritize tasks effectively, and work independently with minimal supervision. The ability to maintain confidentiality and handle sensitive information with discretion is crucial. This role requires a professional demeanor and a commitment to providing exceptional support. A minimum of 2 years of experience in an administrative support role is preferred. This position is based on-site and requires the ability to commute daily to our **Embu, Embu, KE** office. Join a supportive team and contribute to the efficiency of our operations.
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Administrative Assistant
00100 Abothuguchi West
KES70000 Annually
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Posted 1 day ago
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Job Description
Our client is looking for a detail-oriented and organized Administrative Assistant to provide essential support to their team. This hybrid role requires a candidate who can efficiently manage daily administrative tasks, ensuring smooth office operations. Key responsibilities include managing correspondence via email and phone, scheduling appointments and meetings, maintaining filing systems (both digital and physical), and preparing documents and presentations. You will be expected to greet visitors, manage office supplies, and assist with travel arrangements. The ideal candidate possesses excellent communication and interpersonal skills, with a proactive attitude towards problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and familiarity with other office management software is a plus. Strong organizational skills and the ability to multitask effectively are critical. This role involves handling confidential information with discretion and maintaining a professional demeanor at all times. While much of the work can be done remotely, there will be a requirement to attend the office in Nairobi, Nairobi, KE for specific meetings, collaborative sessions, and essential in-person duties, necessitating a hybrid work arrangement. The successful candidate will be adept at time management and able to prioritize tasks efficiently to meet deadlines. Support for event planning and coordination may also be required. This is an excellent opportunity for an individual seeking a part-time role that offers a blend of remote flexibility and in-office engagement, contributing to the efficient functioning of a busy professional environment. A positive attitude and a willingness to learn are highly valued.
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Administrative Assistant
10100 Mangu
KES1500000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team. This is an in-office position, crucial for maintaining the smooth day-to-day operations of the office environment. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently. You will be the first point of contact for many visitors and callers, and will play a key role in ensuring the office runs like a well-oiled machine.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize the executive team's calendars, scheduling appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, mail, and faxes, and ensure timely distribution.
- Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Maintain and organize physical and digital filing systems, ensuring confidentiality.
- Order and manage office supplies, equipment, and inventory.
- Coordinate internal and external meetings, including booking venues and arranging catering.
- Assist with the preparation of reports, presentations, and other documents.
- Process expense reports and manage basic bookkeeping tasks.
- Provide general administrative support to the office as needed.
- Ensure the office environment is tidy and professional at all times.
- Support with onboarding new employees by preparing necessary documentation.
- Handle ad-hoc projects as assigned by the management team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Secretary, or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Discretion and the ability to handle confidential information.
- Experience with office equipment (e.g., printers, scanners, phone systems).
- Proactive attitude and problem-solving capabilities.
- Ability to work effectively as part of a team.
- Familiarity with basic accounting principles is an advantage.
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2
Administrative Assistant
60200 Meru , Eastern
KES1800 Hourly
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Posted 3 days ago
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Job Description
Our client is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to their busy office in Meru. This part-time role requires a detail-oriented individual who can manage a variety of administrative tasks to ensure the smooth operation of the workplace. The successful candidate will be responsible for managing schedules, coordinating meetings, handling correspondence (emails and phone calls), and maintaining office filing systems. You will assist with preparing reports, presentations, and other documents as needed. Other duties may include managing office supplies, processing invoices, and providing general support to the team. Excellent communication and interpersonal skills are essential, as you will be interacting with clients, vendors, and internal staff. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is a must. The ability to multitask, prioritize effectively, and work independently with minimal supervision is highly valued. Previous experience in an administrative role is preferred. This is an excellent opportunity for someone seeking flexible part-time work within a professional environment. If you are a proactive individual with a strong work ethic and a commitment to providing exceptional administrative support, we encourage you to apply. Join our client's team and contribute to their daily operational success.
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Administrative Assistant
20200 Mwembe
KES70000 Annually
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Posted 3 days ago
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Job Description
Our client is looking for a diligent and organized Administrative Assistant to support their operations in Naivasha, Nakuru, KE . This role is essential for ensuring the smooth and efficient functioning of the office environment. You will be responsible for a wide range of administrative tasks, providing crucial support to management and staff.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain office calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, calls, and mail.
- Prepare documents, reports, presentations, and spreadsheets as required.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies and inventory, placing orders as needed.
- Greet visitors and direct them to the appropriate personnel.
- Assist with travel arrangements and accommodation bookings.
- Process invoices, expense reports, and other financial documentation.
- Support the implementation and management of office procedures and policies.
- Liaise with internal departments and external contacts.
- Perform general administrative duties to ensure efficient office operations.
- Provide support for company events and meetings.
Qualifications:
- High school diploma or equivalent; further education or certification in administration is a plus.
- Proven experience as an Administrative Assistant or in a similar role (minimum 2 years).
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive attitude and problem-solving capabilities.
- Familiarity with office equipment and procedures.
- Ability to work collaboratively within a team.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
60100 Embu, Eastern
KES40000 Annually
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Posted 4 days ago
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Job Description
Our client is looking for a diligent and organized Administrative Assistant to provide essential support to their team. This role is crucial for ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, organizing meetings, and maintaining accurate records. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and strong organizational abilities. Proficiency in office software suites, such as Microsoft Office or Google Workspace, is essential. You will also be expected to handle basic bookkeeping, prepare reports, and manage office supplies. This position requires a proactive approach, the ability to multitask effectively, and a commitment to maintaining confidentiality. While the role is primarily office-based, a degree of flexibility in tasks may be required. We are seeking a reliable and dedicated individual who can contribute positively to our work environment and support our team's objectives. Your efficiency and professionalism will be key to ensuring that administrative functions run seamlessly. This is an excellent opportunity for someone seeking a part-time administrative role within a supportive team.
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5
Administrative Assistant
00100 Abothuguchi West
KES5000 Weekly
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their busy office in **Nairobi, Nairobi, KE**. This is a critical on-site role, essential for maintaining the smooth operation of daily activities. The successful candidate will manage a wide range of administrative tasks, including scheduling meetings, managing calendars, handling correspondence, and preparing reports. You will be the first point of contact for visitors and callers, requiring excellent communication and interpersonal skills. Key responsibilities include maintaining office supplies, organizing filing systems (both physical and digital), and coordinating travel arrangements for staff. Assisting with event planning and logistics for internal and external meetings will also be part of your duties. This position demands a high level of attention to detail, discretion, and the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in office software, such as Microsoft Office Suite, is a must. The ideal candidate is a reliable team player with a positive attitude and a strong work ethic. Experience in a similar administrative role is preferred. You will play a vital role in ensuring the efficiency and productivity of the office by providing essential support services. We are looking for an individual who is eager to contribute and grow within a supportive team setting. This role requires your presence in the office during standard working hours to ensure seamless administrative operations and immediate support for the team.
Responsibilities:
Responsibilities:
- Manage daily office operations and administrative tasks.
- Schedule appointments, manage calendars, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails and mail.
- Prepare reports, presentations, and other documents as required.
- Greet visitors and answer phone calls, directing inquiries appropriately.
- Maintain office supplies inventory and manage procurement.
- Organize and maintain physical and digital filing systems.
- Coordinate travel arrangements and itineraries for staff.
- Assist with event planning and logistical support for office events.
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Administrative Assistant
30200 Tuwan
KES3000 Daily
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Posted 4 days ago
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Job Description
Our client is seeking a meticulous and organized Administrative Assistant to provide essential support. This role involves a hybrid work arrangement, blending remote responsibilities with on-site duties, offering flexibility for the right candidate. You will be responsible for a variety of administrative tasks, including managing schedules, coordinating meetings, preparing documents, and handling correspondence. Your ability to maintain a high level of accuracy and attention to detail will be crucial. Proficiency in standard office software, particularly word processing and spreadsheet applications, is essential. You will act as a key point of contact for internal and external queries, requiring strong communication and interpersonal skills. The role demands excellent organizational capabilities to manage multiple priorities effectively and ensure smooth day-to-day operations. We are looking for an individual who is proactive, reliable, and capable of working both independently and as part of a team. This is an excellent opportunity to contribute to a dynamic environment and develop your administrative skillset.
Responsibilities:
Responsibilities:
- Manage calendars and schedule appointments for management staff.
- Organize and prepare meeting materials and take minutes when required.
- Handle incoming and outgoing mail and correspondence.
- Prepare reports, presentations, and other documents using office software.
- Maintain organized filing systems, both physical and digital.
- Respond to inquiries from clients and internal staff in a professional manner.
- Assist with travel arrangements and expense reporting.
- Provide general administrative support as needed to various departments.
- Coordinate office supplies and equipment maintenance.
- Ensure efficient communication flow within the organization.
- High school diploma or equivalent; further education or certification in office administration is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion in handling confidential information.
- Familiarity with office equipment and procedures.
- A proactive and detail-oriented approach to work.
- Ability to work effectively in a hybrid environment.
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7
Executive Administrative Assistant
50100 Kakamega, Western
KES60000 Annually
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Posted today
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Job Description
Our client, a prominent business in the professional services sector, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring a candidate who can manage a diverse range of administrative tasks with efficiency and professionalism from their own location. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-through on various initiatives. The ideal candidate will possess exceptional organizational and time management skills, with a keen eye for detail. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace) and experience with virtual collaboration tools are essential. You should be adept at prioritizing tasks, anticipating needs, and proactively solving problems in a fast-paced environment. Excellent written and verbal communication skills are paramount, as is the ability to maintain confidentiality and handle sensitive information with discretion. This role demands a high level of professionalism, resourcefulness, and the ability to work independently and as part of a remote team. You should be comfortable managing multiple priorities simultaneously and adapting to changing demands. This is an excellent opportunity to contribute to the smooth functioning of a high-performing executive office and gain valuable experience in a dynamic corporate setting.
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8
Executive Administrative Assistant
20100 Mwembe
KES75000 Annually
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Posted today
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Job Description
Our client, a prestigious organization, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is crucial for ensuring the smooth and efficient operation of executive functions within a fully remote setting. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key responsibilities include gatekeeping executive communications, anticipating needs, and proactively resolving administrative issues before they arise. You will also manage expense reporting, assist with project coordination, and maintain confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational and time-management skills, advanced proficiency in office productivity software, and excellent written and verbal communication abilities. A high degree of professionalism, adaptability, and a strong work ethic are essential for success in this remote role. You will be expected to demonstrate initiative, resourcefulness, and the ability to work independently while maintaining strong collaborative relationships with the remote executive team.
Qualifications: A Bachelor's degree or equivalent experience in administration, business, or a related field is preferred. Proven experience as an Executive Assistant or in a similar high-level administrative support role, ideally in a remote or distributed environment. Exceptional proficiency with calendar management tools (e.g., Google Calendar, Outlook Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Superior organizational and time management skills with the ability to prioritize tasks and manage multiple deadlines effectively. Excellent written and verbal communication skills, with strong attention to detail. High level of discretion and professionalism in handling confidential information. Ability to anticipate needs and proactively address potential issues. A self-starter with a proven ability to work independently and as part of a remote team.
This is a fully remote position open to candidates across Kenya.
Key responsibilities include gatekeeping executive communications, anticipating needs, and proactively resolving administrative issues before they arise. You will also manage expense reporting, assist with project coordination, and maintain confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational and time-management skills, advanced proficiency in office productivity software, and excellent written and verbal communication abilities. A high degree of professionalism, adaptability, and a strong work ethic are essential for success in this remote role. You will be expected to demonstrate initiative, resourcefulness, and the ability to work independently while maintaining strong collaborative relationships with the remote executive team.
Qualifications: A Bachelor's degree or equivalent experience in administration, business, or a related field is preferred. Proven experience as an Executive Assistant or in a similar high-level administrative support role, ideally in a remote or distributed environment. Exceptional proficiency with calendar management tools (e.g., Google Calendar, Outlook Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Superior organizational and time management skills with the ability to prioritize tasks and manage multiple deadlines effectively. Excellent written and verbal communication skills, with strong attention to detail. High level of discretion and professionalism in handling confidential information. Ability to anticipate needs and proactively address potential issues. A self-starter with a proven ability to work independently and as part of a remote team.
This is a fully remote position open to candidates across Kenya.
This advertiser has chosen not to accept applicants from your region.
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