67 Administrative Supervisor jobs in Kenya
Administrative Support Coordinator
20100 Mwembe
KES60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update filing systems, both physical and digital.
- Prepare reports, presentations, and other documents.
- Answer and direct phone calls, and manage general inquiries.
- Provide support to staff members with administrative tasks.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing and coordinating company events or activities.
- Handle confidential information with discretion and professionalism.
- Perform general administrative duties to support the smooth operation of the office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Discretion in handling confidential information.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Support Specialist
01002 Njiru Village
KES45000 month
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and efficient Remote Administrative Support Specialist to provide comprehensive support to their executive team. This fully remote position is crucial for maintaining the smooth day-to-day operations of the organization. You will manage a variety of administrative tasks, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate possesses exceptional organizational and time management skills, with a keen eye for detail. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. Excellent written and verbal communication skills are required, along with a proactive and resourceful approach to problem-solving. You must be adaptable, able to multitask effectively, and maintain a high level of professionalism in a remote work environment. This is a fantastic opportunity to contribute to a dynamic team while enjoying the flexibility and convenience of a remote role. We are looking for a motivated individual who is passionate about providing top-tier administrative support and driving efficiency. Join us to be an integral part of our client's success from anywhere.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Officer, Office Management
20100 Kapsuser
KES150000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a diligent and organized Administrative Officer to manage the day-to-day operations of their office. This role is based in our office located in Kericho, Kericho, KE . You will be responsible for ensuring the smooth functioning of the office environment, providing essential support services, and assisting staff with various administrative tasks. Key duties include managing office supplies, maintaining records, coordinating meeting logistics, and handling correspondence.
Responsibilities will encompass managing the reception area, greeting visitors, and directing inquiries appropriately. You will be responsible for maintaining a tidy and organized office space, ensuring all facilities are well-kept. The role involves managing the office calendar, scheduling appointments, and coordinating meetings, including room bookings and catering arrangements. You will assist in preparing reports, presentations, and other documents as needed. Handling incoming and outgoing mail, managing filing systems, and ensuring the security and confidentiality of sensitive information are also crucial aspects of this position.
The ideal candidate will possess a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Previous experience (2+ years) in an administrative or office management role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational skills, strong attention to detail, and the ability to multitask and prioritize workload effectively are mandatory. Good interpersonal and communication skills are necessary for interacting with staff, visitors, and vendors. The ability to work independently and proactively identify and address office needs is also important. This is an excellent opportunity for an enthusiastic administrative professional to contribute to the efficient operation of our company.
Responsibilities will encompass managing the reception area, greeting visitors, and directing inquiries appropriately. You will be responsible for maintaining a tidy and organized office space, ensuring all facilities are well-kept. The role involves managing the office calendar, scheduling appointments, and coordinating meetings, including room bookings and catering arrangements. You will assist in preparing reports, presentations, and other documents as needed. Handling incoming and outgoing mail, managing filing systems, and ensuring the security and confidentiality of sensitive information are also crucial aspects of this position.
The ideal candidate will possess a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Previous experience (2+ years) in an administrative or office management role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational skills, strong attention to detail, and the ability to multitask and prioritize workload effectively are mandatory. Good interpersonal and communication skills are necessary for interacting with staff, visitors, and vendors. The ability to work independently and proactively identify and address office needs is also important. This is an excellent opportunity for an enthusiastic administrative professional to contribute to the efficient operation of our company.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Office Management
01000 Makongeni
KES55000 month
WhatJobs
Posted 9 days ago
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Job Description
Our client is looking for a highly organized and efficient Administrative Assistant to manage office operations in their Thika branch. This is an on-site position where you will be the central point of contact for administrative support, ensuring the smooth day-to-day functioning of the office. Your responsibilities will include managing correspondence, scheduling appointments and meetings, maintaining filing systems, and handling general inquiries from staff and visitors. You will be responsible for preparing documents, reports, and presentations, as well as managing office supplies and equipment. Excellent communication and interpersonal skills are essential, as you will interact with employees at all levels, clients, and external partners. The ideal candidate is proactive, possesses strong problem-solving abilities, and has a meticulous attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a mandatory requirement. You should be adept at multitasking and managing priorities in a fast-paced environment. Experience in office management or a similar administrative role is preferred. This role requires a professional demeanor and the ability to handle confidential information with discretion. You will be expected to contribute to improving office processes and ensuring a productive work environment. This is a critical role that supports the efficiency of the entire team. The successful candidate will be reliable, punctual, and committed to providing high-quality administrative support. Key duties will include coordinating travel arrangements, managing the reception area, and providing support for special projects as assigned. We seek an individual who is eager to learn and grow within our organization and contribute to our company's success through exceptional administrative support. A friendly and customer-service oriented attitude is vital for interacting with both internal and external stakeholders. Your organizational prowess will be key to maintaining an orderly and efficient workspace. This is a full-time position based at our office in Thika, Kiambu. Your contribution will be vital to our operational effectiveness. We value commitment and diligence in all our administrative functions. The ability to work collaboratively within a team is also a key aspect of this role.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Operations Support
20100 Mwembe
KES50000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a dedicated and organized Administrative Assistant to provide essential operational support. This role offers a hybrid work model, combining remote flexibility with in-office collaboration. You will be instrumental in ensuring the smooth day-to-day functioning of our administrative operations. Key responsibilities include managing calendars, scheduling meetings, preparing correspondence, and maintaining accurate records and databases. You will also be responsible for handling incoming and outgoing communications, organizing travel arrangements, and assisting with event planning as needed. The ideal candidate possesses excellent communication and interpersonal skills, with a strong proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Attention to detail, a proactive approach to problem-solving, and the ability to multitask effectively are crucial for success in this position. You will act as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanor. Our client values efficiency and organization, and this role is key to maintaining those standards. You will have the opportunity to contribute to various projects and support different departments, gaining broad exposure to business operations. This position requires discretion and confidentiality in handling sensitive information. The successful candidate will be adept at prioritizing tasks and managing their workload efficiently, whether working from home or in the office. Strong time management skills are a must. This is an excellent opportunity for an administrative professional looking to grow within a supportive environment. The role requires a commitment to both remote and in-office work as per the established hybrid schedule.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Operations Support
20100 Mwembe
KES65000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Nakuru, Nakuru, KE . This role offers a hybrid work arrangement, providing a blend of in-office collaboration and remote flexibility. As an Administrative Assistant, you will play a pivotal role in supporting the smooth day-to-day operations of our department. Your responsibilities will encompass a wide range of tasks, including managing correspondence, scheduling meetings, maintaining records, preparing reports, and coordinating travel arrangements. You will be the first point of contact for many inquiries, requiring excellent communication and interpersonal skills. Attention to detail is paramount as you will be responsible for data entry, document management, and ensuring the accuracy of information. The ideal candidate is a highly motivated individual with strong multitasking abilities and the capacity to prioritize effectively in a fast-paced environment. You should be proficient in Microsoft Office Suite and possess excellent organizational skills. This position requires a professional demeanor, discretion in handling confidential information, and a commitment to providing exceptional support. You will work closely with various team members, assisting with project coordination and supporting various administrative functions. This role is an excellent opportunity for someone looking to develop their administrative career in a supportive and growth-oriented environment. You will contribute to the efficiency and effectiveness of our operations through meticulous planning and execution of administrative tasks. We value individuals who are proactive, possess a strong work ethic, and are eager to learn and contribute to our team's success. The hybrid nature of this role requires individuals who can manage their time effectively and maintain productivity whether working from home or in the office.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate daily schedules, appointments, and meetings for department heads.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare and edit documents, reports, presentations, and spreadsheets.
- Organize and maintain filing systems, both physical and digital.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Assist with the preparation of budgets and expense reports.
- Provide general administrative support to the team, including data entry and research.
- Ensure the office environment is well-maintained and stocked with necessary supplies.
- Manage reception duties and greet visitors professionally.
- Support event planning and logistics for internal and external meetings.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and ability to handle confidential information.
- Experience with office equipment and procedures.
- Ability to adapt to a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Remote Support
20101 Naivasha, Rift Valley
KES75000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and efficient Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth day-to-day operations of the office by managing administrative tasks, coordinating schedules, and facilitating communication. You will be responsible for a variety of duties, including managing correspondence, scheduling appointments, preparing documents, and providing general administrative assistance to the team. This position offers a fantastic opportunity to work from home, contributing to the company’s productivity and success while enjoying a flexible work arrangement. The ideal candidate is proactive, detail-oriented, and adept at using virtual tools to manage workload effectively.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize electronic filing systems, ensuring easy retrieval of documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Maintain calendars and manage correspondence for assigned team members.
- Conduct research and compile information for various projects and reports.
- Provide general administrative support and assistance to the team as needed.
- Assist with event planning and coordination for virtual or in-person meetings.
- Manage office supplies and coordinate with vendors for necessary resources.
- Ensure adherence to company policies and procedures in all administrative tasks.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional written and verbal communication skills.
- Ability to multitask, prioritize tasks, and manage workload effectively in a remote setting.
- High attention to detail and accuracy.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task completion.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Manager - Operations Support
40100 Kisumu
KES4200000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to provide comprehensive operational support in a fully remote capacity. This role is essential for ensuring the smooth and efficient functioning of daily business operations. You will be responsible for managing administrative processes, coordinating office functions (even in a remote context), overseeing vendor relationships, and supporting departmental needs. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven track record in office management or administrative leadership, with experience supporting remote teams.
Key Responsibilities:
Qualifications:
This is a valuable opportunity to contribute to the operational success of a growing company while enjoying the flexibility of a fully remote position. If you are a detail-oriented and efficient administrator, we encourage you to apply. This role is advertised for the **Kisumu** location but is performed entirely remotely.
Key Responsibilities:
- Oversee and streamline administrative processes and workflows to enhance operational efficiency.
- Manage and coordinate company-wide administrative support functions, including document management and record-keeping.
- Develop and implement administrative policies and procedures.
- Manage relationships with vendors and service providers, ensuring quality and cost-effectiveness.
- Coordinate meetings, travel arrangements, and event planning as needed.
- Provide executive support to senior management, including calendar management and correspondence.
- Manage office supplies, equipment, and IT support coordination.
- Develop and manage administrative budgets, tracking expenses and identifying cost-saving opportunities.
- Onboard new employees, ensuring they have the necessary resources and information for a smooth transition.
- Maintain a high level of organization and attention to detail across all administrative functions.
- Support HR initiatives related to employee engagement and office culture in a remote setting.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- A minimum of 7 years of experience in administrative management, office management, or operations support.
- Proven experience in managing administrative functions in a corporate environment.
- Strong understanding of office procedures, technology, and best practices.
- Excellent organizational, time management, and prioritization skills.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Experience with project management tools and virtual collaboration platforms is a plus.
- Ability to multitask and thrive in a fast-paced, dynamic, and remote work environment.
- Proactive problem-solving skills and a commitment to delivering high-quality support.
This is a valuable opportunity to contribute to the operational success of a growing company while enjoying the flexibility of a fully remote position. If you are a detail-oriented and efficient administrator, we encourage you to apply. This role is advertised for the **Kisumu** location but is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant (Executive Support)
10100 Moiben
KES1800000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote role requires exceptional multitasking abilities, strong communication skills, and a keen eye for detail. You will be responsible for managing schedules, coordinating communications, and facilitating the smooth operation of executive activities from your home office. The ideal candidate is a self-starter who thrives in a fast-paced environment and possesses a professional demeanor.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives, coordinating across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Arrange virtual meetings, prepare agendas, take minutes, and follow up on action items.
- Coordinate travel arrangements and create detailed itineraries for virtual participation where necessary.
- Conduct research and compile data for various projects and reports.
- Maintain and organize digital files and records, ensuring confidentiality.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reports and invoicing processes.
- Provide proactive support to anticipate the needs of executives.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role supporting senior management.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong organizational and time management skills, with the ability to prioritize effectively.
- Exceptional attention to detail and accuracy.
- Discretion and the ability to handle confidential information.
- Ability to work independently with minimal supervision in a remote setting.
- A proactive approach to problem-solving and task management.
- High school diploma or equivalent; further qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
9