3,440 Administrative Supervisor jobs in Kenya
Office Administrator and Executive Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions and providing dedicated support to senior executives. You will be responsible for a wide range of tasks, including managing calendars, coordinating meetings, handling correspondence, and maintaining office systems. This is a fully remote position, offering the flexibility to manage your work environment while ensuring high levels of productivity and professionalism.
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Organize and maintain digital and physical filing systems.
- Assist with budget management, expense tracking, and invoice processing.
- Order and manage office supplies and equipment.
- Provide general administrative support to the team as needed.
- Ensure efficient operation of office equipment and systems.
- Act as a point of contact for internal and external inquiries.
- Assist with event planning and coordination.
- Perform other administrative duties as assigned.
- Proven experience as an Office Administrator, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- Proactive attitude and ability to anticipate needs.
- Discretion and confidentiality in handling sensitive information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator & Executive Assistant
Posted 21 days ago
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Job Description
Our client, a growing professional services firm, is seeking a highly organized and proactive Office Administrator & Executive Assistant to manage administrative operations and provide high-level support to senior leadership in **Kitale, Trans-Nzoia, KE**. This hybrid role offers a blend of in-office responsibilities to foster collaboration and remote flexibility for focused tasks, ensuring a dynamic and efficient work environment.
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
- Managing executive calendars, scheduling appointments, and coordinating meetings.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Preparing reports, presentations, and other documents for executive review.
- Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
- Maintaining office supplies inventory and managing procurement processes.
- Ensuring the office environment is organized, tidy, and functional.
- Acting as a liaison between executives and other departments or external parties.
- Handling confidential information with the utmost discretion.
- Assisting with event planning and coordination for internal and external functions.
- Implementing and refining administrative procedures to enhance efficiency.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination.
- Proactive problem-solving abilities.
- Familiarity with office management procedures.
- Adept at working both independently and collaboratively within a team.
This advertiser has chosen not to accept applicants from your region.
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Remote Office Administrator & Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
This advertiser has chosen not to accept applicants from your region.
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Senior Office Administrator & Executive Assistant - Remote
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator & Executive Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient functioning of administrative operations, allowing executives and teams to focus on their core responsibilities. You will be responsible for managing schedules, coordinating communications, organizing virtual meetings, preparing documents, and handling various administrative tasks with discretion and efficiency. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a remote work environment.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
- Manage and organize virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle correspondence, emails, and phone calls with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain digital filing systems and databases.
- Assist with onboarding new remote employees, including coordinating initial setup and training materials.
- Manage office supplies and equipment inventory for remote team members.
- Act as a liaison between executives, employees, and external stakeholders.
- Handle confidential information with utmost discretion and security.
- Support HR functions by assisting with recruitment coordination and employee record management.
- Proactively identify and address administrative challenges and propose solutions.
- Ensure compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Office Administrator or Executive Assistant, preferably in a remote setting.
- Proficiency in using virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive approach to problem-solving and administrative support.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support within a fully remote setting. This role is critical in ensuring the smooth and efficient operation of daily administrative functions, enabling our executives to focus on strategic initiatives. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and meeting minutes. Your duties will include handling correspondence, managing incoming and outgoing communications, and serving as a primary point of contact for internal and external stakeholders. Maintaining confidential files, organizing digital documents, and managing databases will also be key responsibilities. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues before they arise. Strong proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are vital for effective remote interaction. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks and managing multiple projects simultaneously. A minimum of 3 years of experience in an administrative support role, preferably supporting senior management or executives, is required. A Bachelor's degree in Business Administration or a related field is advantageous. If you are a dependable, resourceful, and highly motivated individual looking to contribute to a dynamic team in a fully remote capacity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Lead Office Administrator - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a prestigious legal firm, is seeking a highly organized and proactive Lead Office Administrator to provide comprehensive executive support and manage day-to-day office operations. This is a crucial on-site role that requires exceptional attention to detail and a professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and acting as the primary point of contact for executives and clients. Your duties will include screening calls and emails, organizing meetings and events, managing office supplies and equipment, and overseeing administrative staff. The ideal candidate will have a strong understanding of office management principles and excellent time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with legal terminology and document management systems. You must possess outstanding communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. Confidentiality and discretion are paramount in this role. We are looking for a reliable and resourceful individual who can anticipate needs and proactively resolve issues. A minimum of 5 years of experience in an administrative or executive assistant role, preferably within a legal or professional services environment, is required. A Bachelor's degree in Business Administration or a related field is a plus. This position offers a stable and engaging work environment where you can make a significant impact on the efficiency and smooth functioning of a busy legal practice.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Administrator - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide comprehensive executive support and manage various administrative functions from a remote location. This role is crucial for ensuring the smooth and efficient operation of our virtual office environment. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling correspondence for senior management. Exceptional communication skills, discretion, and a strong attention to detail are essential. You will also be involved in organizing virtual team events, managing office supplies inventory remotely, and assisting with special projects. The ideal candidate is a self-starter, adept at multitasking, and possesses excellent problem-solving abilities, thriving in an independent, remote setting.
Key responsibilities include:
The ideal candidate will have a High School Diploma or equivalent, with at least 3 years of experience in an administrative or executive assistant role, preferably in a remote capacity. Proven experience managing calendars, coordinating travel, and preparing professional documents is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) are required. Excellent organizational, time management, and multitasking skills are critical for success in this role. You must possess strong written and verbal communication skills, with a keen eye for detail and accuracy. Discretion and the ability to handle confidential information with professionalism are paramount. As this is a fully remote position, exceptional self-discipline, proactivity, and the ability to work independently with minimal supervision are essential. A reliable internet connection and a dedicated workspace are necessary. This is an excellent opportunity for an organized and resourceful individual to provide essential support and contribute to the efficiency of a dynamic remote team.
Key responsibilities include:
- Managing complex calendars and scheduling appointments for executives.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing documents, presentations, and reports.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Organizing and facilitating virtual meetings and events.
- Managing and maintaining digital filing systems and databases.
- Acting as a liaison between executives and internal/external stakeholders.
- Conducting research and compiling information for various projects.
- Assisting with budget tracking and expense report preparation.
- Managing remote office supplies and equipment needs.
- Implementing and improving administrative processes for a remote workforce.
- Ensuring confidentiality and discretion in handling sensitive information.
- Providing general administrative support to the team as needed.
- Troubleshooting basic IT issues for remote staff.
The ideal candidate will have a High School Diploma or equivalent, with at least 3 years of experience in an administrative or executive assistant role, preferably in a remote capacity. Proven experience managing calendars, coordinating travel, and preparing professional documents is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) are required. Excellent organizational, time management, and multitasking skills are critical for success in this role. You must possess strong written and verbal communication skills, with a keen eye for detail and accuracy. Discretion and the ability to handle confidential information with professionalism are paramount. As this is a fully remote position, exceptional self-discipline, proactivity, and the ability to work independently with minimal supervision are essential. A reliable internet connection and a dedicated workspace are necessary. This is an excellent opportunity for an organized and resourceful individual to provide essential support and contribute to the efficiency of a dynamic remote team.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Manager
Posted 21 days ago
Job Viewed
Job Description
Our client, a fast-paced non-profit organization, is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating meetings (virtual and potentially in-person), preparing correspondence and reports, making travel arrangements, and acting as a gatekeeper to ensure efficient use of executive time. The ideal candidate will have a proven track record of supporting C-suite executives, excellent communication skills, and a mastery of various office productivity software. You must be proactive, detail-oriented, and able to anticipate the needs of the executives you support.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple senior executives, prioritizing and resolving conflicts.
- Coordinate and schedule internal and external meetings, ensuring all logistical details (e.g., virtual meeting links, agendas) are handled.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Make domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Manage expense reporting and reimbursements for the executive team.
- Screen and prioritize incoming communications (emails, calls, mail), acting as a first point of contact.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed for various projects and meetings.
- Assist with event planning and coordination for team meetings, offsites, and other company events.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Provide general administrative support and proactively identify areas where assistance can be provided.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably C-suite.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with a wide range of individuals.
- High level of discretion, professionalism, and integrity.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a remote team.
- Experience in a non-profit sector is a plus.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client is seeking a highly organized and proactive Executive Office Manager to provide comprehensive administrative support and manage office operations for their remote leadership team. This position requires exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced, fully remote environment. The Executive Office Manager will be responsible for a wide range of duties, including managing executive schedules, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and overseeing office supplies and equipment. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate will be proficient in office software suites, possess excellent communication and interpersonal skills, and have a keen eye for detail. This role is critical in ensuring that the executive team can operate at peak efficiency without being physically present in a central office. Responsibilities include streamlining administrative processes, organizing virtual meetings and events, managing vendor relationships, and maintaining confidential records. You will also play a role in onboarding new remote team members, ensuring they have the necessary resources and information to succeed. Proactive problem-solving and a strong sense of initiative are essential for this role, as you will often be expected to anticipate needs and act independently. This is a fantastic opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting while supporting a growing organization. A commitment to maintaining a high level of professionalism and confidentiality is paramount. We are looking for an individual who thrives in a remote work culture, is adept at virtual collaboration, and is dedicated to providing exceptional support to executive leadership. Your efforts will directly contribute to the overall productivity and success of our leadership team.
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