7 Executive Administrative Manager jobs in whatjobs
Executive Administrative Manager
Posted 19 days ago
Job Viewed
Job Description
Our client, a fast-paced non-profit organization, is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating meetings (virtual and potentially in-person), preparing correspondence and reports, making travel arrangements, and acting as a gatekeeper to ensure efficient use of executive time. The ideal candidate will have a proven track record of supporting C-suite executives, excellent communication skills, and a mastery of various office productivity software. You must be proactive, detail-oriented, and able to anticipate the needs of the executives you support.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple senior executives, prioritizing and resolving conflicts.
- Coordinate and schedule internal and external meetings, ensuring all logistical details (e.g., virtual meeting links, agendas) are handled.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Make domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Manage expense reporting and reimbursements for the executive team.
- Screen and prioritize incoming communications (emails, calls, mail), acting as a first point of contact.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed for various projects and meetings.
- Assist with event planning and coordination for team meetings, offsites, and other company events.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Provide general administrative support and proactively identify areas where assistance can be provided.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably C-suite.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with a wide range of individuals.
- High level of discretion, professionalism, and integrity.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a remote team.
- Experience in a non-profit sector is a plus.
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Executive Administrative Manager
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage executive support functions from your home office. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. We are looking for an individual with exceptional organizational skills, meticulous attention to detail, and a professional demeanor. Key responsibilities include serving as the primary point of contact for internal and external stakeholders, anticipating the needs of executives, and proactively addressing potential issues. You will also be involved in event planning, managing office supplies (remotely), and streamlining administrative processes to enhance efficiency. A Bachelor's degree in Business Administration or a related field is preferred, along with at least five years of experience in executive administrative support or office management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Experience with project management software and a strong understanding of office procedures are highly valued. Excellent written and verbal communication skills, the ability to multitask, and a proactive problem-solving approach are crucial for success in this role. This is an excellent opportunity to contribute to the smooth functioning of executive operations within a dynamic and supportive remote work environment, with administrative oversight across operations including those in Nairobi, Nairobi, KE .
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Manager
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to manage critical administrative functions from your home office. You will be responsible for optimizing executive workflows, managing complex calendars, coordinating meetings and travel arrangements, and preparing reports and presentations. Key duties include anticipating the needs of executives, acting as a gatekeeper for information, and ensuring seamless communication across departments and with external stakeholders. The ideal candidate will possess exceptional organizational and time-management skills, a keen eye for detail, and a strong command of office productivity software (e.g., Microsoft Office Suite, Google Workspace). Previous experience supporting C-suite executives in a remote environment is highly advantageous. You should be proficient in managing virtual communication tools and platforms. Excellent written and verbal communication skills, discretion, and a professional demeanor are paramount. This role requires a proactive problem-solver who can independently manage multiple priorities and tasks effectively. While supporting operations related to Kitale, Trans-Nzoia, KE , the position itself is fully remote, providing broad opportunities for talented individuals. We are looking for a dedicated and adaptable administrative professional committed to ensuring the smooth and efficient operation of executive functions.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Manager
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking an accomplished Executive Administrative Manager to provide comprehensive remote support at the highest levels of the organization. This role requires an individual who is highly organized, proactive, and possesses exceptional communication and multitasking abilities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare executive-level reports and presentations, and handle confidential information with utmost discretion. As an Executive Administrative Manager, you will serve as a key liaison between executives, internal departments, and external stakeholders. Responsibilities include anticipating needs, streamlining processes, and ensuring the smooth operation of executive functions. This fully remote position offers the flexibility to work from anywhere within Kenya, with an emphasis on effective remote collaboration. The ideal candidate will have a proven track record of supporting C-suite executives or senior leadership teams, demonstrating a high level of professionalism and initiative. You must be proficient in a wide range of office productivity software and comfortable managing virtual communication platforms. Strong problem-solving skills and the ability to remain calm and efficient under pressure are essential. This role, linked to our operations in Machakos, Machakos, KE , requires a meticulous approach to detail and a commitment to delivering exceptional administrative support. You will also be involved in event planning, expense management, and ensuring all administrative tasks are completed accurately and on time. Developing and implementing efficient administrative systems and procedures will be a key part of your contribution. We value individuals who are resourceful, possess excellent interpersonal skills, and are dedicated to supporting the success of our executive team through seamless administrative execution.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Manager
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Manager for a fully remote position. This role is crucial in ensuring the smooth and efficient operation of executive functions by providing comprehensive administrative support. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate the needs of senior leadership. Strong communication and interpersonal skills are essential for interacting with internal and external stakeholders. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management tools are required. You will also be responsible for managing office supplies, overseeing vendor relationships, and implementing administrative process improvements. This role demands a high degree of professionalism, initiative, and problem-solving capabilities. As a remote employee, you must be self-disciplined, possess excellent time management skills, and be comfortable working independently. The ability to multitask effectively and prioritize tasks in a fast-paced environment is critical. This is a fantastic opportunity for an experienced administrative professional to contribute significantly to a forward-thinking organization while enjoying the benefits of a remote work setup. If you are a dedicated and resourceful individual looking for a challenging administrative leadership role, we invite you to apply. Your expertise will be vital in supporting our client's executive team and ensuring operational excellence.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Manager
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Manager to lead their administrative functions in a completely remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative tasks, supporting senior management, and optimizing office processes. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proven ability to manage multiple priorities in a virtual setting. Your responsibilities will include overseeing calendars, coordinating meetings and travel arrangements, managing correspondence, and preparing reports and presentations. You will be the central point of contact for administrative inquiries, liaising with various departments and external stakeholders. Experience in streamlining administrative workflows, implementing new systems, and managing office supplies and resources (even in a remote context) is highly valued. You will also be responsible for maintaining confidential records and ensuring data accuracy. The ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism is crucial. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with project management or CRM tools are essential. A Bachelor's degree in Business Administration or a related field, along with a minimum of 6 years of experience in administrative support, preferably in a managerial or supervisory role, is required. Strong interpersonal skills and a proactive approach to task management will enable you to excel in this demanding yet rewarding remote position. You will contribute significantly to the operational efficiency of our client, operating remotely with a focus on supporting operations within the **Bungoma, Bungoma, KE** region.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Manager
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Manager to provide comprehensive remote support to their leadership team. This fully remote position requires a detail-oriented professional with exceptional multitasking abilities and a strong understanding of executive support functions. You will be responsible for managing complex calendars, coordinating high-level meetings, preparing meeting agendas and minutes, and overseeing travel arrangements. The ideal candidate will possess excellent communication and interpersonal skills, enabling effective interaction with internal stakeholders and external partners. Key duties include managing correspondence, prioritizing tasks, conducting research, preparing reports and presentations, and ensuring the smooth operation of administrative processes. You will also be tasked with maintaining confidential information with the utmost discretion and proactively identifying opportunities to streamline administrative workflows. This role demands a high degree of professionalism, initiative, and the ability to anticipate needs and provide solutions independently. Experience with project management tools and virtual collaboration platforms is essential for success in this remote role. You will serve as a key point of contact for various inquiries, requiring tact and diplomacy. The ability to adapt to changing priorities and work effectively under pressure in a distributed team environment is crucial. Join our client's dedicated team and contribute to the efficiency and success of their executive operations from the convenience of your home office.
This advertiser has chosen not to accept applicants from your region.
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