4,265 Executive Administrative Manager jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
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Remote Executive Administrative Assistant - Executive Support Specialist
Posted 17 days ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
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Office Administrator and Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to join their dynamic team in Bungoma, Bungoma, KE . This pivotal role involves managing daily administrative operations, providing comprehensive support to senior management, and ensuring the smooth functioning of the office environment. Responsibilities include coordinating schedules, managing calendars, arranging travel and accommodation, preparing reports and presentations, and handling correspondence with professionalism and efficiency. You will be responsible for maintaining office supplies, managing vendor relationships, and overseeing general office upkeep. A key aspect of this role is acting as the primary point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. The ideal candidate will be adept at multitasking, prioritizing tasks effectively, and maintaining a high level of confidentiality. This position offers a unique opportunity to contribute to the operational success of a growing organization. The hybrid work model allows for a blend of in-office collaboration and remote flexibility, fostering a balanced work-life integration. We are looking for someone who can anticipate needs, solve problems creatively, and contribute to a positive and productive workplace culture. Experience in event coordination and basic bookkeeping is also desirable. Join us to make a significant impact in a supportive and challenging role.
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2
Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to provide comprehensive administrative support and manage the day-to-day operations of their office. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring a smooth and efficient office environment. This role requires a professional demeanor and the ability to handle sensitive information with discretion.
Key responsibilities include:
Qualifications for this position include a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 3-5 years of experience in office administration or executive assistance is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount. Strong organizational and time management skills, with the ability to multitask and prioritize effectively, are crucial. Experience with scheduling and travel booking software is highly desirable. A professional and courteous demeanor, with strong interpersonal skills, is necessary. This role requires the ability to work independently and as part of a team. Discretion and confidentiality are essential. The position requires consistent on-site presence in Garissa, Garissa, KE , to effectively manage office operations and provide direct support.
Key responsibilities include:
- Managing and coordinating executive calendars, scheduling appointments, and making travel arrangements.
- Screening and directing incoming calls and emails, and responding to general inquiries.
- Greeting visitors and providing a welcoming and professional reception.
- Managing office supplies, equipment, and inventory, and placing orders as needed.
- Preparing reports, presentations, and other documents as required.
- Organizing and maintaining physical and digital filing systems.
- Coordinating internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Assisting with event planning and execution.
- Handling outgoing and incoming mail and courier services.
- Processing invoices and expense reports.
- Ensuring the office space is tidy, organized, and presentable at all times.
- Providing general administrative support to the entire team.
- Implementing and maintaining office procedures and policies.
- Managing reception duties, including answering phones and directing visitors.
- Assisting with onboarding new employees.
Qualifications for this position include a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 3-5 years of experience in office administration or executive assistance is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount. Strong organizational and time management skills, with the ability to multitask and prioritize effectively, are crucial. Experience with scheduling and travel booking software is highly desirable. A professional and courteous demeanor, with strong interpersonal skills, is necessary. This role requires the ability to work independently and as part of a team. Discretion and confidentiality are essential. The position requires consistent on-site presence in Garissa, Garissa, KE , to effectively manage office operations and provide direct support.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Manager
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-paced non-profit organization, is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating meetings (virtual and potentially in-person), preparing correspondence and reports, making travel arrangements, and acting as a gatekeeper to ensure efficient use of executive time. The ideal candidate will have a proven track record of supporting C-suite executives, excellent communication skills, and a mastery of various office productivity software. You must be proactive, detail-oriented, and able to anticipate the needs of the executives you support.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple senior executives, prioritizing and resolving conflicts.
- Coordinate and schedule internal and external meetings, ensuring all logistical details (e.g., virtual meeting links, agendas) are handled.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Make domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Manage expense reporting and reimbursements for the executive team.
- Screen and prioritize incoming communications (emails, calls, mail), acting as a first point of contact.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed for various projects and meetings.
- Assist with event planning and coordination for team meetings, offsites, and other company events.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Provide general administrative support and proactively identify areas where assistance can be provided.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably C-suite.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with a wide range of individuals.
- High level of discretion, professionalism, and integrity.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a remote team.
- Experience in a non-profit sector is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Job Description
Our client is seeking a highly organized and proactive Executive Office Manager to provide comprehensive administrative support and manage office operations for their remote leadership team. This position requires exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced, fully remote environment. The Executive Office Manager will be responsible for a wide range of duties, including managing executive schedules, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and overseeing office supplies and equipment. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate will be proficient in office software suites, possess excellent communication and interpersonal skills, and have a keen eye for detail. This role is critical in ensuring that the executive team can operate at peak efficiency without being physically present in a central office. Responsibilities include streamlining administrative processes, organizing virtual meetings and events, managing vendor relationships, and maintaining confidential records. You will also play a role in onboarding new remote team members, ensuring they have the necessary resources and information to succeed. Proactive problem-solving and a strong sense of initiative are essential for this role, as you will often be expected to anticipate needs and act independently. This is a fantastic opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting while supporting a growing organization. A commitment to maintaining a high level of professionalism and confidentiality is paramount. We are looking for an individual who thrives in a remote work culture, is adept at virtual collaboration, and is dedicated to providing exceptional support to executive leadership. Your efforts will directly contribute to the overall productivity and success of our leadership team.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Assistant & Office Manager
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide comprehensive remote administrative support. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless office operations and executive support. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and managing general office administration tasks. The ideal candidate will possess exceptional organizational skills, a strong ability to prioritize, and a keen eye for detail. You should be proficient in utilizing a range of office software and remote collaboration tools, including G Suite, Microsoft Office Suite, project management software, and video conferencing platforms. This role requires excellent communication and interpersonal skills, as you will be interacting with executives, clients, and team members across different time zones. You must be able to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision. This position involves managing office supplies remotely, liaising with vendors, and potentially overseeing virtual event planning or support. The successful candidate will be a self-starter, adept at anticipating needs and proactively addressing potential issues. If you are a highly motivated administrative professional with a proven ability to manage diverse responsibilities effectively in a remote setting, we encourage you to apply. Join our client's dynamic team and contribute to their operational efficiency and executive success through your exceptional remote administrative support.
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7
Remote Executive Assistant and Office Manager
Posted 19 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Executive Assistant and Office Manager to provide comprehensive administrative support. This is a fully remote position, ideal for an individual who excels at managing complex schedules, coordinating projects, and ensuring the smooth day-to-day operations of a virtual office environment. You will be responsible for managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. This role also involves overseeing various administrative tasks, such as managing digital filing systems, processing expenses, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to multitask effectively. Strong proficiency in office productivity software, including G Suite or Microsoft Office Suite, is essential. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients. You must be a proactive problem-solver, capable of anticipating needs and taking initiative to address them efficiently. This position requires a high degree of discretion and confidentiality, as you will be handling sensitive information. As a remote employee, you must demonstrate excellent time management, self-discipline, and the ability to work independently with minimal supervision. You will be expected to adapt quickly to new tools and processes and contribute to a positive and productive remote work culture. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting. The operational focus for this role is linked to **Mlolongo, Machakos, KE**, guiding our recruitment efforts. If you are a highly organized and resourceful administrative professional ready to support a dynamic team remotely, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings, and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, communications, presentations, and reports.
- Organize and maintain digital filing systems.
- Process expense reports and manage budgets for administrative tasks.
- Act as a primary point of contact for internal and external inquiries.
- Liaise with vendors and manage office supplies for remote team members.
- Conduct research and compile data for various projects.
- Assist with the onboarding process for new remote employees.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum 4 years of experience as an Executive Assistant or Office Manager.
- Proven experience supporting multiple executives or senior leaders.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and manage priorities in a remote environment.
- Experience with virtual collaboration tools.
- Discretion and the ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Manager - Remote
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an exceptional Executive Administrative Manager to provide comprehensive, remote-based support to senior leadership. This role is fundamental to the smooth operation of executive functions, ensuring efficiency and effectiveness across various departments. You will manage a wide range of administrative tasks, including complex calendar management, travel arrangements, meeting coordination, and preparation of reports and presentations. The ideal candidate is a highly organized, proactive, and discreet professional with a proven ability to anticipate needs and manage multiple priorities seamlessly. This position operates entirely remotely, allowing you to contribute your expertise from your home office, supporting executives who may be based in or overseeing operations related to Kisumu, Kisumu, KE . Key responsibilities include acting as a primary point of contact for internal and external stakeholders, drafting correspondence, managing confidential information with the utmost discretion, and assisting with special projects as assigned. You will also be responsible for streamlining administrative processes and implementing best practices to enhance productivity. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is required. A minimum of 8 years of experience providing high-level administrative support to executives, preferably in a remote or hybrid environment, is essential. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook), G Suite, and various project management and communication tools is mandatory. Exceptional interpersonal skills, a keen eye for detail, and the ability to work autonomously with minimal supervision are crucial for success in this role.
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