10864 Remote Executive Assistant Office Manager jobs in whatjobs

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting agendas, take minutes, and track action items.
• Conduct research and compile data for various projects and reports.
• Manage expense reports and assist with budget tracking.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support as needed, including document formatting and data entry.
• Anticipate the needs of executives and proactively address them.
• Ensure efficient workflow and seamless communication across virtual platforms.
• Maintain a professional and positive demeanor at all times.

• Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Ability to handle sensitive information with complete confidentiality.
• Proactive and resourceful, with the ability to work independently and take initiative.
• Strong problem-solving skills and adaptability.
• Professional and courteous demeanor.
• Previous experience in a remote work setting is highly preferred.

• Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
• Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
• Prepare correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing mail and manage internal communication channels.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
• Assist with the onboarding process for new employees, including paperwork and orientation.
• Organize and manage office events, meetings, and conferences.
• Maintain organized filing systems, both physical and digital.
• Implement and improve office administrative procedures and policies.
• Manage petty cash and process expense reports.
• Provide general administrative support to the team as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 3+ years of experience in office management or executive assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to maintain confidentiality.
• Proactive problem-solving skills and a detail-oriented approach.
• Experience with scheduling and travel coordination.
• A professional and courteous demeanor.

• Manage executive calendars, scheduling meetings, and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, communications, presentations, and reports.
• Organize and maintain digital filing systems.
• Process expense reports and manage budgets for administrative tasks.
• Act as a primary point of contact for internal and external inquiries.
• Liaise with vendors and manage office supplies for remote team members.
• Conduct research and compile data for various projects.
• Assist with the onboarding process for new remote employees.
• Contribute to improving administrative processes and efficiency.

• High school diploma or equivalent; Bachelor's degree preferred.
• Minimum 4 years of experience as an Executive Assistant or Office Manager.
• Proven experience supporting multiple executives or senior leaders.
• Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and manage priorities in a remote environment.
• Experience with virtual collaboration tools.
• Discretion and the ability to handle confidential information.

Join Pericha Global Investments Limited as the Executive Assistant to the Chief Executive Officer and become an integral part of a dynamic and forward-thinking team. This pivotal role offers a unique opportunity to directly support the CEO in driving strategic initiatives and managing day-to-day operations. As the Executive Assistant, you will be responsible for managing the CEO's schedule, coordinating high-level meetings, and handling confidential information with the utmost discretion. Your organizational skills, attention to detail, and ability to anticipate needs will be essential in ensuring the CEO's time is optimized and company goals are met. You will be the primary point of contact for internal and external communications on behalf of the CEO, requiring exceptional communication skills and a professional demeanor. If you are proactive, resourceful, and thrive in a fast-paced environment, we invite you to apply for this rewarding position at Pericha Global Investments Limited.

Tasks

• Coordinate and manage the CEO's schedule, ensuring efficient use of time and prioritization of tasks.

• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.

• Conduct research and compile data to assist the CEO with decision-making and strategic planning.

• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear communication and maintaining confidentiality.

Requirements

• A Bachelor's degree in Business Administration, Management, or a related discipline is required.

• Demonstrated expertise as an Executive Assistant or in a similar secretarial position, ideally within the financial or investment sectors.

• Possess exceptional organizational and time-management skills, with the capability to multitask and manage workloads efficiently.

• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms, along with familiarity with office management systems and procedures.

• Excellent verbal and written communication skills, characterized by meticulous attention to detail and a professional demeanor.

Benefits

Competitive compensation package, flexible work schedule, and hybrid work environment.

Join Pericha Global Investments Limited as the Executive Assistant to our CEO. Elevate your career in a dynamic, innovative environment where your skills drive success and growth. Apply now

• Manage and maintain complex, dynamic calendars for multiple senior executives, prioritizing and resolving conflicts.
• Coordinate and schedule internal and external meetings, ensuring all logistical details (e.g., virtual meeting links, agendas) are handled.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Make domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
• Manage expense reporting and reimbursements for the executive team.
• Screen and prioritize incoming communications (emails, calls, mail), acting as a first point of contact.
• Organize and maintain electronic and physical filing systems.
• Conduct research and gather information as needed for various projects and meetings.
• Assist with event planning and coordination for team meetings, offsites, and other company events.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Provide general administrative support and proactively identify areas where assistance can be provided.
• Liaise with internal departments and external stakeholders on behalf of the executives.

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably C-suite.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to build rapport with a wide range of individuals.
• High level of discretion, professionalism, and integrity.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a remote team.
• Experience in a non-profit sector is a plus.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and gather information for meetings and projects.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and prepare agendas and materials for meetings, and take accurate minutes.
• Manage expense reporting and reconciliation for executives.
• Handle confidential information with the utmost discretion and professionalism.
• Anticipate the needs of executives and proactively address potential challenges.
• Manage office supplies and equipment for the executive suite.
• Assist with special projects and ad-hoc administrative tasks as required.
• Maintain organized filing systems, both physical and digital.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 5 years of experience providing executive-level administrative support.
• Proven experience managing complex calendars and coordinating executive travel.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Discretion and a high level of professionalism in handling confidential information.
• Proactive attitude and the ability to work independently with minimal supervision.
• Strong problem-solving skills and resourcefulness.
• Ability to adapt to changing priorities and deadlines.