7 Office Manager Executive Assistant jobs in whatjobs
Office Manager & Executive Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
0
Office Manager & Executive Assistant
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for an exceptional Office Manager & Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role requires a highly organized, proactive, and detail-oriented individual who can manage a wide range of responsibilities. You will be the central point of contact for administrative matters, ensuring smooth and efficient operations for the executive team and the wider organization. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and overseeing office supplies and vendor management. The ideal candidate possesses excellent communication, interpersonal, and organizational skills, with a proven ability to multitask and prioritize effectively. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential. Experience in executive support, event planning, and basic accounting principles is highly advantageous. You should be adept at problem-solving and possess a high degree of discretion and confidentiality. We are seeking an individual who can anticipate needs, take initiative, and provide exceptional support in a dynamic remote environment. Your efficiency and organizational skills will be crucial in supporting the executive leadership and ensuring the seamless functioning of daily operations. If you are a master of organization, a proactive problem-solver, and thrive in a remote work setting, we encourage you to apply. Your contributions will be vital to maintaining operational excellence and supporting strategic initiatives.Location: Kitale, Trans-Nzoia, KE
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1
Office Manager & Executive Assistant
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to support their operations in **Mlolongo, Machakos, KE**. This hybrid role requires a blend of on-site presence and remote flexibility, offering the opportunity to manage a dynamic office environment while enjoying some remote work privileges. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be instrumental in ensuring the smooth day-to-day running of the office, providing comprehensive administrative support to the executive team, and optimizing operational efficiency.
Responsibilities:
Qualifications:
This role requires approximately 3 days per week in the office and 2 days remote, providing a balanced work environment. If you are a detail-oriented and proactive administrative professional ready to make a significant impact, we encourage you to apply.
Responsibilities:
- Oversee daily office operations, including managing supplies, maintaining office equipment, and ensuring a clean and organized workspace.
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, preparing correspondence, and handling travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, addressing inquiries and directing them appropriately.
- Coordinate and manage company events, meetings, and team-building activities.
- Develop and implement office policies and procedures to enhance efficiency and streamline workflows.
- Manage vendor relationships, negotiate contracts, and ensure timely payment of invoices.
- Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and coordinating benefits administration.
- Prepare reports, presentations, and other documents as required.
- Manage incoming and outgoing mail and deliveries.
- Ensure the office environment is conducive to productivity and upholds the company's professional image.
- Utilize remote work capabilities for specific tasks as assigned, maintaining seamless communication with the team.
Qualifications:
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in office software suites (e.g., Microsoft Office, Google Workspace).
- Exceptional written and verbal communication skills.
- Experience in coordinating events and managing vendor relationships.
- Discretion and the ability to handle confidential information with professionalism.
- Proactive problem-solving abilities and a resourceful approach.
- Familiarity with basic HR functions is a plus.
- Ability to adapt to a hybrid work model, effectively balancing on-site and remote responsibilities.
- A positive attitude and a strong work ethic.
This role requires approximately 3 days per week in the office and 2 days remote, providing a balanced work environment. If you are a detail-oriented and proactive administrative professional ready to make a significant impact, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager & Executive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to support their executive team. This is a fully remote position, providing the convenience of working from your preferred location. You will be responsible for managing day-to-day administrative operations, ensuring efficiency and smooth workflow across the organization, while also providing high-level executive support. Key responsibilities include coordinating executive calendars, scheduling meetings and appointments, making travel arrangements, and preparing reports and presentations. You will also manage office supplies, vendor relationships, and ensure the effective functioning of remote office infrastructure and communication tools. Maintaining confidentiality and exercising discretion in handling sensitive information is paramount. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack) is required. Excellent written and verbal communication skills are essential for interacting with stakeholders at all levels. A minimum of 5 years of experience in office administration or executive assistance, with proven experience supporting senior-level executives, is necessary. Experience in a remote work setting is highly desirable. We are looking for a dedicated, adaptable, and resourceful professional who can thrive independently while maintaining strong connections with the team. This is an excellent opportunity to contribute to a growing company while enjoying the flexibility of a remote role.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager & Executive Assistant
Posted 18 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is critical for ensuring the smooth and efficient operation of our client's remote workspace and supporting key executives. You will be responsible for a wide range of administrative tasks, including calendar management, travel arrangements, meeting coordination, and managing correspondence. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively.
Key responsibilities include managing office supplies and equipment, coordinating virtual meetings and events, and maintaining digital filing systems. You will also act as a liaison between executives and internal/external stakeholders, ensuring seamless communication. A significant part of this role involves anticipating needs, proactively addressing potential issues, and implementing administrative best practices to enhance productivity. Proficiency in standard office software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Experience with project management tools and expense reporting is highly advantageous. This is a fully remote position, requiring excellent communication skills, discretion, and the ability to work independently and as part of a virtual team.
We are seeking a reliable and detail-oriented professional who can maintain a high level of professionalism and confidentiality. Your ability to manage complex schedules, handle diverse administrative requests, and contribute to a positive remote work environment will be key to your success. You will play an integral role in supporting the productivity and efficiency of our client's leadership team. This is an excellent opportunity to contribute to a dynamic organization while enjoying the flexibility and autonomy of a remote role. Your support will be invaluable in helping our client achieve its operational goals.
Key responsibilities include managing office supplies and equipment, coordinating virtual meetings and events, and maintaining digital filing systems. You will also act as a liaison between executives and internal/external stakeholders, ensuring seamless communication. A significant part of this role involves anticipating needs, proactively addressing potential issues, and implementing administrative best practices to enhance productivity. Proficiency in standard office software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Experience with project management tools and expense reporting is highly advantageous. This is a fully remote position, requiring excellent communication skills, discretion, and the ability to work independently and as part of a virtual team.
We are seeking a reliable and detail-oriented professional who can maintain a high level of professionalism and confidentiality. Your ability to manage complex schedules, handle diverse administrative requests, and contribute to a positive remote work environment will be key to your success. You will play an integral role in supporting the productivity and efficiency of our client's leadership team. This is an excellent opportunity to contribute to a dynamic organization while enjoying the flexibility and autonomy of a remote role. Your support will be invaluable in helping our client achieve its operational goals.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager & Executive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to support their operations. This role will be a hybrid position, requiring a blend of in-office and remote work. You will be responsible for overseeing the day-to-day administrative functions of the office, ensuring a smooth and efficient working environment. Key responsibilities include managing office supplies, coordinating vendor relationships, scheduling appointments and meetings, handling correspondence, and maintaining filing systems. As an Executive Assistant, you will provide comprehensive support to senior leadership, including managing calendars, preparing reports and presentations, arranging travel, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Strong interpersonal and communication skills are required to interact effectively with staff at all levels. You should be adept at multitasking, prioritizing tasks, and problem-solving in a fast-paced environment. Experience in office administration and executive support is highly desirable. This role offers a fantastic opportunity to contribute to the efficiency and success of our team, with the flexibility afforded by a hybrid work model. We are looking for a professional and resourceful individual who can anticipate needs and proactively manage administrative tasks.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager & Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic startup in the logistics sector, is seeking a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support. This is a fully remote position, offering the flexibility to manage operations and support executives from your home office. You will be responsible for overseeing daily administrative operations, managing calendars, coordinating meetings and travel arrangements, and acting as a key point of contact for internal and external stakeholders. Your duties will include preparing reports, presentations, and correspondence, managing office supplies and vendor relationships, and ensuring the smooth functioning of administrative processes. The ideal candidate will have proven experience as an Office Manager or Executive Assistant, with exceptional organizational, time management, and multitasking skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. You should possess excellent communication and interpersonal skills, with a keen eye for detail and a commitment to maintaining confidentiality. This role requires a self-starter who can work independently, anticipate needs, and proactively address challenges in a remote environment. We are looking for a resourceful and detail-oriented professional dedicated to providing top-tier administrative support and contributing to the efficiency and success of our client's operations. This is an excellent opportunity for an administrative professional to take on a challenging and rewarding role in a fast-paced, remote setting.
This advertiser has chosen not to accept applicants from your region.
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