2,862 Management Assistant jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
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Executive Assistant - Remote Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Executive Support
Posted 20 days ago
Job Viewed
Job Description
WhatJobs is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position requiring exceptional discretion, professionalism, and the ability to manage a wide range of administrative tasks with minimal supervision. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information. Your role will involve serving as a primary point of contact for internal and external stakeholders, ensuring efficient communication and workflow. Strong organizational skills, meticulous attention to detail, and proficiency with office productivity software are essential. You will proactively anticipate the needs of the executives you support and take initiative to resolve issues before they arise. Excellent written and verbal communication skills are paramount, as is the ability to multitask and prioritize effectively in a remote work setting. The ideal candidate will have extensive experience supporting C-level executives, with a strong understanding of corporate environments. You should be adept at managing multiple projects simultaneously and maintaining a high level of accuracy. This is a critical support role that requires a reliable, detail-oriented, and resourceful individual. Your ability to maintain confidentiality and handle sensitive matters with tact and professionalism will be highly valued. We are looking for someone who thrives in a dynamic, remote work environment and is committed to providing seamless administrative support. Join our team and play an integral part in the efficiency and effectiveness of our executive operations.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Project Management Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive remote support, with a particular focus on project management assistance. This role is essential for ensuring the smooth operation of executive-level activities and supporting project timelines and deliverables. You will be responsible for managing complex calendars, coordinating meetings across multiple time zones, preparing meeting agendas and minutes, and handling correspondence with discretion. A key aspect of this role involves supporting project managers by tracking project tasks, deadlines, and documentation, as well as assisting with the preparation of project reports and presentations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and proficiency in project management tools and software. Strong communication, interpersonal, and problem-solving abilities are crucial for effective collaboration with internal and external stakeholders. This remote position requires a high degree of self-discipline, initiative, and the ability to anticipate needs and act proactively. You will manage travel arrangements, process expense reports, and maintain confidential files with utmost integrity. A professional and polished demeanor is expected, along with a commitment to providing outstanding administrative support in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments across various time zones.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communication, including emails and phone calls, with professionalism.
- Provide direct support to project managers by tracking tasks, deadlines, and project documentation.
- Assist in the preparation of project status reports and presentations.
- Organize and manage confidential files and records.
- Make domestic and international travel arrangements and manage itineraries.
- Process expense reports and manage administrative budgets.
- Anticipate the needs of executives and proactively address them.
- Serve as a primary point of contact for internal and external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Demonstrated experience supporting project management activities is highly desirable.
- Proficiency with scheduling software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and video conferencing tools.
- Familiarity with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Proactive problem-solving abilities and a resourceful attitude.
- Professional and polished demeanor.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Administrative Assistant - Executive Support Specialist
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Manager
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-paced non-profit organization, is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating meetings (virtual and potentially in-person), preparing correspondence and reports, making travel arrangements, and acting as a gatekeeper to ensure efficient use of executive time. The ideal candidate will have a proven track record of supporting C-suite executives, excellent communication skills, and a mastery of various office productivity software. You must be proactive, detail-oriented, and able to anticipate the needs of the executives you support.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple senior executives, prioritizing and resolving conflicts.
- Coordinate and schedule internal and external meetings, ensuring all logistical details (e.g., virtual meeting links, agendas) are handled.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Make domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Manage expense reporting and reimbursements for the executive team.
- Screen and prioritize incoming communications (emails, calls, mail), acting as a first point of contact.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed for various projects and meetings.
- Assist with event planning and coordination for team meetings, offsites, and other company events.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Provide general administrative support and proactively identify areas where assistance can be provided.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably C-suite.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with a wide range of individuals.
- High level of discretion, professionalism, and integrity.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a remote team.
- Experience in a non-profit sector is a plus.
This advertiser has chosen not to accept applicants from your region.
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Job Description
Our client is seeking a highly organized and proactive Executive Office Manager to provide comprehensive administrative support and manage office operations for their remote leadership team. This position requires exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced, fully remote environment. The Executive Office Manager will be responsible for a wide range of duties, including managing executive schedules, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and overseeing office supplies and equipment. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate will be proficient in office software suites, possess excellent communication and interpersonal skills, and have a keen eye for detail. This role is critical in ensuring that the executive team can operate at peak efficiency without being physically present in a central office. Responsibilities include streamlining administrative processes, organizing virtual meetings and events, managing vendor relationships, and maintaining confidential records. You will also play a role in onboarding new remote team members, ensuring they have the necessary resources and information to succeed. Proactive problem-solving and a strong sense of initiative are essential for this role, as you will often be expected to anticipate needs and act independently. This is a fantastic opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, remote setting while supporting a growing organization. A commitment to maintaining a high level of professionalism and confidentiality is paramount. We are looking for an individual who thrives in a remote work culture, is adept at virtual collaboration, and is dedicated to providing exceptional support to executive leadership. Your efforts will directly contribute to the overall productivity and success of our leadership team.
This advertiser has chosen not to accept applicants from your region.
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6
Office Manager & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to oversee daily office operations and provide comprehensive administrative support to senior leadership. This dynamic role is crucial for ensuring a smooth and efficient working environment. You will be responsible for managing office facilities, coordinating schedules, handling correspondence, and supporting executive functions. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively. This position requires a professional demeanor and a commitment to maintaining confidentiality. You will be the first point of contact for visitors and play a key role in maintaining the professional image of the office. Responsibilities include managing office supplies, coordinating meetings and events, making travel arrangements, and assisting with the onboarding of new employees. You will also support the executive team with tasks such as preparing reports, managing calendars, and conducting research. Experience with standard office software and a proactive approach to problem-solving are essential. We are looking for an individual who is adept at managing priorities, anticipating needs, and ensuring that all administrative functions are executed seamlessly. This role offers an excellent opportunity to be a vital part of a growing organization and to contribute to its overall success through exceptional administrative support.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail and manage internal communication channels.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Assist with the onboarding process for new employees, including paperwork and orientation.
- Organize and manage office events, meetings, and conferences.
- Maintain organized filing systems, both physical and digital.
- Implement and improve office administrative procedures and policies.
- Manage petty cash and process expense reports.
- Provide general administrative support to the team as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 3+ years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and the ability to maintain confidentiality.
- Proactive problem-solving skills and a detail-oriented approach.
- Experience with scheduling and travel coordination.
- A professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager and Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This dual role requires an individual adept at managing both office operations and providing high-level support to senior executives. You will be responsible for overseeing the smooth functioning of remote office operations, including managing correspondence, scheduling meetings, coordinating travel arrangements, and maintaining office supplies. As an Executive Assistant, you will manage complex calendars, prepare reports and presentations, handle confidential information with discretion, and serve as a primary point of contact for executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are essential. Excellent communication and interpersonal skills are required to interact professionally with internal teams, external clients, and stakeholders. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Discretion, confidentiality, and a high level of professionalism are paramount. This role offers a dynamic opportunity to contribute to the efficiency and success of a growing organization. If you are a seasoned administrative professional with a knack for multitasking and thrive in a fully remote setting, we encourage you to apply. This position is associated with Thika, Kiambu, KE , and demands full remote dedication.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Coordinator
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Executive Administrative Coordinator to provide comprehensive support within a remote-first environment. This role is integral to ensuring the smooth operation of executive functions and supporting the administrative needs of a dynamic team. The ideal candidate will possess excellent communication skills, strong proficiency in office software, and the ability to manage multiple tasks efficiently and prioritize effectively. They will be responsible for managing calendars, coordinating meetings, preparing documents, and handling general administrative duties with a high degree of professionalism and discretion. This position offers the flexibility of remote work while playing a crucial role in supporting the productivity and success of the executive team.
Responsibilities:
Responsibilities:
- Manage executive calendars, including scheduling appointments, meetings, and conference calls, resolving conflicts as they arise.
- Prepare and edit correspondence, presentations, and other documents.
- Screen and prioritize incoming communications, directing them to the appropriate individuals.
- Coordinate logistics for virtual meetings, including scheduling, setting up virtual rooms, and ensuring all participants have access.
- Handle travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Maintain organized digital filing systems and databases.
- Assist with the preparation of reports and summaries.
- Process expense reports and manage departmental budget-related administrative tasks.
- Serve as a point of contact for internal and external inquiries, providing information and support.
- Support the implementation of administrative procedures and policies.
- Undertake special projects as assigned by the executive team.
- Ensure confidentiality of sensitive information.
- Provide general administrative support to ensure efficient office operations.
- Assist in onboarding new team members with administrative setup.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of professionalism, discretion, and reliability.
- Experience working in a remote or hybrid work environment is highly preferred.
- Proactive approach and ability to work independently with minimal supervision.
- Adaptability and willingness to learn new skills and systems.
This advertiser has chosen not to accept applicants from your region.
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