999 Office Administration jobs in Kenya

Job Title – Assistant Admin

Location:
Gitaru, Kikuyu Area, Kiambu County, Kenya

Application Deadline:
18
th
September 2025

Start Date:
Immediate

Our client is a fast-growing Internet Service Provider (ISP) based in Kiambu County. With a dedicated technical team and an expanding customer base, they are committed to delivering reliable internet solutions, maintaining operational efficiency, and providing exceptional customer service.

We are looking for a proactive and detail-oriented
Assistant Admin
to join their team. The ideal candidate will support daily operations, manage documentation, coordinate internal communications and assist with logistics and customer interactions to ensure smooth and efficient business operations.

Key Responsibilities

· Manage and update internal documents including client records and service request logs.

· Schedule meetings, appointments, and maintain team calendars.

· Handle incoming communication—calls, emails, and correspondence.

· Maintain organized filing systems (digital and physical).

· Support data entry and generate reports using Microsoft Excel.

· Assist with CRM updates and cross-team coordination.

· Track technician schedules and provide administrative support to the technical team.

· Coordinate follow-ups on service tickets and support customer communication.

Qualifications & Requirements

· Diploma in Business Administration, Office Management, IT, or a related field.

· Minimum 1 year of administrative or office support experience.

· Proficiency in
Microsoft Excel
—including data entry, formulas, and formatting.

· Experience with CRM systems (e.g., Zoho, HubSpot, Salesforce) is essential.

· Excellent organization and time management skills.

· Strong communication skills—written and verbal.

· High level of accuracy and attention to detail.

· Ability to multitask and work with minimal supervision.

· Residing in or near Kiambu County (or willing to relocate).

How to Apply

If you meet the above qualifications and are ready to join a fast-growing ISP, send your
CV and a brief cover letter
to

with the subject line:

"Application –Assistant Admin"

Deadline:
18
th
September 2025

• Oversee and manage daily administrative operations, ensuring efficiency and effectiveness.
• Develop, implement, and refine operational procedures and policies to enhance productivity.
• Manage and supervise administrative staff, providing guidance, training, and performance feedback.
• Coordinate with various departments to ensure seamless interdepartmental communication and workflow.
• Manage vendor relationships and oversee procurement processes for office supplies and services.
• Develop and manage operational budgets, tracking expenses and identifying cost-saving opportunities.
• Implement and maintain systems for record-keeping, data management, and information retrieval.
• Ensure compliance with relevant regulations and company policies.
• Identify opportunities for process improvement and implement solutions to enhance efficiency.
• Manage and resolve operational issues and conflicts that may arise.
• Prepare regular reports on operational performance, key metrics, and team progress for senior management.
• Utilize project management skills to oversee special administrative projects.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in operations management or a related administrative leadership role.
• Proven experience in process improvement and workflow optimization.
• Strong understanding of administrative best practices and office management principles.
• Excellent leadership, team management, and motivational skills.
• Proficiency in project management tools and methodologies.
• Strong organizational, time management, and multitasking abilities.
• Excellent problem-solving and decision-making skills.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various administrative software.
• Ability to work independently and manage a remote team effectively.

• Oversee and manage all remote administrative operations and processes.
• Develop, implement, and enforce administrative policies and procedures.
• Manage and optimize digital workflows, including CRM and project management systems.
• Lead, mentor, and manage a remote team of administrative staff.
• Oversee administrative budgets and manage vendor relationships.
• Coordinate cross-functional projects and ensure timely completion.
• Ensure compliance with relevant legal and regulatory requirements.
• Enhance operational efficiency and implement cost-saving measures.
• Facilitate effective communication and collaboration among remote teams.
• Manage the procurement and maintenance of office supplies and equipment virtually.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in operations management or senior administrative leadership.
• Proven experience managing remote teams and virtual operations.
• Proficiency in project management software (e.g., Asana, Trello), CRM systems, and MS Office Suite.
• Strong understanding of business processes, financial management, and HR principles.
• Excellent leadership, communication, and interpersonal skills.
• Exceptional organizational, time management, and problem-solving abilities.
• Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced remote environment.
• Experience with process improvement methodologies (e.g., Lean, Six Sigma) is a plus.

• Managing complex calendars and scheduling appointments for executives.
• Coordinating and preparing for internal and external meetings, including booking rooms and arranging catering.
• Preparing meeting agendas, taking minutes, and distributing action items.
• Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
• Preparing reports, presentations, and other documents as required.
• Arranging travel logistics, including flights, accommodation, and ground transportation.
• Maintaining organized filing systems, both physical and digital.
• Conducting research and gathering information for various projects.
• Assisting with expense reporting and invoice processing.
• Providing general administrative support to the executive team.
• Acting as a liaison between the executive team and other departments or external contacts.
• Managing office supplies and equipment.

• Manage and coordinate executive calendars, including scheduling meetings and appointments.
• Arrange and coordinate domestic and international travel logistics for executives.
• Prepare meeting agendas, take minutes, and distribute meeting notes.
• Manage and organize digital filing systems and document management.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Assist with expense reporting and budget tracking for executive support.
• Prepare presentations, reports, and other documents as required.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively provide support.
• Manage special administrative projects as assigned.
• Maintain confidentiality and exercise discretion in all matters.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage deadlines effectively.
• Discretion and professionalism in handling confidential information.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently and maintain productivity in a remote setting.

• Managing complex calendars and scheduling appointments for executives.
• Coordinating and arranging virtual meetings, including preparing agendas and taking minutes.
• Handling incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
• Preparing reports, presentations, and other documents as required.
• Organizing and maintaining digital filing systems.
• Assisting with travel arrangements and expense reporting.
• Conducting research and compiling information as needed.
• Providing general administrative support to the executive team.
• Acting as a liaison between executives and internal/external stakeholders.
• Proactively identifying and resolving administrative challenges.
• Maintaining confidentiality of sensitive information.