5 Remote Office Administrator Executive Assistant jobs in whatjobs
Remote Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
This advertiser has chosen not to accept applicants from your region.
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Remote Office Administrator & Executive Assistant
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator and Executive Assistant to provide comprehensive support to senior management and ensure the smooth operation of our virtual workplace. This is a critical, fully remote role that requires exceptional multitasking abilities, discretion, and a strong understanding of modern office management practices in a distributed environment. You will be responsible for managing complex calendars, scheduling virtual meetings, coordinating travel arrangements (when necessary, though the role is primarily remote), preparing reports and presentations, handling correspondence, and managing various administrative tasks. A key aspect of this role involves maintaining digital filing systems, managing office supplies remotely, and acting as a point of contact for internal and external inquiries. The ideal candidate will be proficient in a range of productivity software, including G Suite or Microsoft Office Suite, and experienced with project management or communication tools like Slack, Asana, or Trello. You must possess excellent communication skills, both written and verbal, and be adept at anticipating needs and proactively solving problems. This position requires a high degree of professionalism, reliability, and the ability to work independently with minimal supervision. We are looking for someone who can contribute to a positive and efficient remote work culture.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate and prepare agendas, materials, and minutes for virtual meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents as required.
- Manage travel arrangements and expense reimbursements (if applicable).
- Maintain organized digital filing systems and databases.
- Assist with the procurement and management of remote office supplies and equipment.
- Act as a liaison between executives and internal/external stakeholders.
- Support onboarding processes for new remote team members.
- Undertake special projects and administrative tasks as assigned.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in administrative support, office management, or executive assistance.
- Proven experience supporting senior-level executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Strong familiarity with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent organizational, time management, and multitasking skills.
- Outstanding written and verbal communication abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Previous administrative experience within the **Kitale, Trans-Nzoia, KE** business community is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Office Administrator & Executive Assistant
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic and growing consultancy firm, is seeking a highly organized and proactive Remote Office Administrator & Executive Assistant. This crucial role supports the smooth operation of administrative functions and provides high-level support to senior executives, enabling them to focus on strategic initiatives. You will manage a variety of tasks, including calendar management, travel arrangements, expense reporting, document preparation, and general office support. The ideal candidate is meticulous, possesses excellent communication skills, and thrives in a fast-paced, remote work environment. Discretion, professionalism, and the ability to anticipate needs are paramount.
Responsibilities:
Responsibilities:
- Manage complex executive calendars, including scheduling meetings, appointments, and calls across different time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Process expense reports and reconcile corporate credit card statements.
- Prepare, edit, and proofread documents, presentations, and correspondence.
- Screen and prioritize incoming communications, responding to inquiries as appropriate.
- Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent professional etiquette.
- Organize and maintain electronic and physical filing systems.
- Assist with event planning and coordination for virtual and in-person meetings.
- Conduct research on various topics as needed.
- Manage office supplies and coordinate with vendors as required.
- Provide general administrative support to the team as needed.
- Maintain strict confidentiality regarding sensitive information.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role, preferably supporting multiple senior executives.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently with minimal supervision and anticipate needs.
- Strong problem-solving skills and a proactive approach to tasks.
- Experience with virtual meeting platforms and scheduling tools.
- Must possess a reliable high-speed internet connection and a dedicated, professional home office environment.
- Eligibility to work in Kenya.
- Associate's or Bachelor's degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
2
Remote Office Administrator & Executive Assistant
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive administrative and secretarial support. This role is designed for a self-starter who thrives in a fully remote work environment and possesses excellent communication and multitasking abilities. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and ensuring the smooth operation of virtual office functions. The ideal candidate will have a strong understanding of administrative best practices and the ability to anticipate needs and solve problems independently. Responsibilities include:
- Managing and coordinating complex calendars and meeting schedules for executives and teams.
- Arranging and facilitating virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handling all forms of correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
- Organizing and maintaining digital filing systems, ensuring easy access to important documents.
- Coordinating travel arrangements, including flights, accommodation, and itineraries, when required.
- Assisting with expense reporting and invoice processing.
- Conducting research and preparing reports or presentations as needed.
- Providing general administrative support to various departments.
- Managing office supplies and equipment for remote team members.
- Acting as a point of contact for internal and external stakeholders.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in an administrative or executive assistant role, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task completion.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- A dedicated, quiet workspace with reliable high-speed internet is mandatory.
This advertiser has chosen not to accept applicants from your region.
3
Remote Office Administrator & Executive Assistant
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator and Executive Assistant to provide comprehensive administrative support to senior management and ensure the smooth operation of remote office functions. This fully remote position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be the central point of contact for various administrative tasks, facilitating seamless communication and operations.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute meeting summaries.
- Handle correspondence, emails, and phone calls in a professional and timely manner.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Assist with budget tracking, expense reporting, and invoice processing.
- Coordinate the onboarding process for new remote employees, including documentation and system access.
- Manage office supplies and equipment for remote employees, coordinating procurement and delivery.
- Liaise with external vendors and service providers.
- Prepare reports, presentations, and other documents as needed.
- Conduct research on various topics to support executive decision-making.
- Act as a primary point of contact for internal and external inquiries.
- Maintain confidentiality and handle sensitive information with utmost discretion.
- Support the planning and execution of virtual team events and meetings.
- Proactively identify and address administrative needs and inefficiencies.
- Ensure adherence to company policies and procedures across remote operations.
Qualifications:
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role, preferably in a remote setting.
- Exceptional organizational and time management skills.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
- High level of discretion, professionalism, and reliability.
- Ability to multitask, prioritize effectively, and work independently with minimal supervision.
- Problem-solving aptitude and a proactive approach to identifying and resolving issues.
- Familiarity with HR administration and onboarding processes is a plus.
- This is a remote role ideally suited for individuals in or near Nakuru, Nakuru, KE who possess the drive and capability to excel in a virtual administrative environment.
This advertiser has chosen not to accept applicants from your region.
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