5 Office Administrator Executive Assistant jobs in whatjobs
Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to provide comprehensive administrative support and manage the day-to-day operations of their office. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring a smooth and efficient office environment. This role requires a professional demeanor and the ability to handle sensitive information with discretion.
Key responsibilities include:
Qualifications for this position include a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 3-5 years of experience in office administration or executive assistance is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount. Strong organizational and time management skills, with the ability to multitask and prioritize effectively, are crucial. Experience with scheduling and travel booking software is highly desirable. A professional and courteous demeanor, with strong interpersonal skills, is necessary. This role requires the ability to work independently and as part of a team. Discretion and confidentiality are essential. The position requires consistent on-site presence in Garissa, Garissa, KE , to effectively manage office operations and provide direct support.
Key responsibilities include:
- Managing and coordinating executive calendars, scheduling appointments, and making travel arrangements.
- Screening and directing incoming calls and emails, and responding to general inquiries.
- Greeting visitors and providing a welcoming and professional reception.
- Managing office supplies, equipment, and inventory, and placing orders as needed.
- Preparing reports, presentations, and other documents as required.
- Organizing and maintaining physical and digital filing systems.
- Coordinating internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Assisting with event planning and execution.
- Handling outgoing and incoming mail and courier services.
- Processing invoices and expense reports.
- Ensuring the office space is tidy, organized, and presentable at all times.
- Providing general administrative support to the entire team.
- Implementing and maintaining office procedures and policies.
- Managing reception duties, including answering phones and directing visitors.
- Assisting with onboarding new employees.
Qualifications for this position include a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. A minimum of 3-5 years of experience in office administration or executive assistance is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount. Strong organizational and time management skills, with the ability to multitask and prioritize effectively, are crucial. Experience with scheduling and travel booking software is highly desirable. A professional and courteous demeanor, with strong interpersonal skills, is necessary. This role requires the ability to work independently and as part of a team. Discretion and confidentiality are essential. The position requires consistent on-site presence in Garissa, Garissa, KE , to effectively manage office operations and provide direct support.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client, a growing professional services firm, is seeking a highly organized and proactive Office Administrator & Executive Assistant to manage administrative operations and provide high-level support to senior leadership in **Kitale, Trans-Nzoia, KE**. This hybrid role offers a blend of in-office responsibilities to foster collaboration and remote flexibility for focused tasks, ensuring a dynamic and efficient work environment.
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
As the Office Administrator & Executive Assistant, you will be the backbone of our client's daily operations. Your responsibilities will encompass a wide range of administrative duties, including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and ensuring the smooth running of the office environment. You will also provide direct support to executives, including preparing reports, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Exceptional organizational skills, discretion, and a proactive approach are essential for success in this role.
Key responsibilities include:
- Managing executive calendars, scheduling appointments, and coordinating meetings.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Preparing reports, presentations, and other documents for executive review.
- Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
- Maintaining office supplies inventory and managing procurement processes.
- Ensuring the office environment is organized, tidy, and functional.
- Acting as a liaison between executives and other departments or external parties.
- Handling confidential information with the utmost discretion.
- Assisting with event planning and coordination for internal and external functions.
- Implementing and refining administrative procedures to enhance efficiency.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination.
- Proactive problem-solving abilities.
- Familiarity with office management procedures.
- Adept at working both independently and collaboratively within a team.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and organized Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This role is crucial for ensuring the smooth and efficient operation of daily business activities. Responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and handling correspondence, both physical and digital. You will be responsible for preparing reports, presentations, and other documents, maintaining organized filing systems, and managing office supplies and equipment. A key aspect of this role involves acting as a liaison between staff, management, and external parties, ensuring clear and effective communication. You will also assist with event planning, project coordination, and ad-hoc administrative tasks as required. The ideal candidate will possess excellent organizational and time-management skills, a keen eye for detail, and strong problem-solving abilities. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential. Excellent interpersonal and communication skills are necessary to interact effectively with a diverse range of stakeholders. This role requires a proactive approach, the ability to multitask, and a commitment to maintaining confidentiality. Given the hybrid nature of this role, the candidate must be comfortable working both remotely and in the office located in Garissa, Garissa, KE , requiring approximately 2-3 days in the office per week. This hybrid model offers a balance between flexibility and in-person collaboration. The candidate will play a vital role in supporting the executive team and contributing to the overall productivity and success of the organization. A positive attitude, a professional demeanor, and a dedication to providing high-quality administrative support are essential. This is a fantastic opportunity to become an integral part of a dynamic team and contribute significantly to the company's operations. Qualifications include a diploma or degree in Business Administration or a related field, coupled with at least 3 years of relevant administrative experience. Prior experience as an Executive Assistant is highly preferred.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and expanding non-profit organization focused on community development, is seeking a highly organized and proactive Office Administrator and Executive Assistant. This fully remote position is crucial for ensuring the smooth day-to-day operations of the organization and providing comprehensive administrative support to executive leadership. You will manage a wide range of tasks, including scheduling, correspondence, document management, and event coordination, all while working from a remote location. The ideal candidate is detail-oriented, possesses exceptional organizational and communication skills, and thrives in a supportive, mission-driven environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for executive leadership, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Maintain organized digital filing systems and databases for efficient record-keeping and retrieval.
- Assist with the planning and execution of virtual events, workshops, and team-building activities.
- Provide logistical support for remote team members, ensuring they have the resources needed to perform their roles.
- Conduct research on various topics as needed by the executive team.
- Serve as a primary point of contact for internal and external stakeholders, providing exceptional service.
- Proactively identify and address administrative challenges, proposing solutions to improve efficiency.
- Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
- Strong written and verbal communication skills, with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and remote collaboration tools.
- Ability to handle confidential information with discretion and professionalism.
- Proactive and resourceful, with a strong problem-solving aptitude.
- Demonstrated ability to work independently and manage workload effectively in a fully remote environment.
- Familiarity with non-profit operations is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator & Executive Assistant
Posted 18 days ago
Job Viewed
Job Description
Our client, a well-established firm in the professional services sector, is seeking a highly organized and proactive Office Administrator & Executive Assistant. This role is instrumental in ensuring the smooth day-to-day operations of our office and providing comprehensive support to senior leadership. The successful candidate will manage a wide range of administrative tasks, including coordinating meetings, managing calendars, booking travel arrangements, and preparing reports and presentations. You will be responsible for maintaining office supplies, managing vendor relationships, and ensuring a professional and welcoming office environment. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. You will also assist with event planning and logistics for company gatherings and client meetings. For executive support, you will work closely with designated executives, anticipating their needs and proactively managing their schedules and administrative requirements. This includes handling sensitive information with confidentiality and providing seamless support to enhance their productivity. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. Excellent communication and interpersonal skills are required, as you will interact with individuals at all levels of the organization and externally. Discretion and a high level of professionalism are paramount. We are looking for a self-starter with a proactive approach to problem-solving and a commitment to providing high-quality administrative support. This is a fantastic opportunity to contribute to the efficiency and success of our operations and gain exposure to various facets of our business. While this position offers a hybrid work model, allowing for a balance between remote work and in-office presence, you will be primarily based in our Naivasha, Nakuru, KE office, contributing to its smooth functioning and supporting our leadership team effectively.
This advertiser has chosen not to accept applicants from your region.
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