5 Office Administrator And Executive Assistant jobs in whatjobs
Office Administrator and Executive Assistant
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to join their dynamic team in Bungoma, Bungoma, KE . This pivotal role involves managing daily administrative operations, providing comprehensive support to senior management, and ensuring the smooth functioning of the office environment. Responsibilities include coordinating schedules, managing calendars, arranging travel and accommodation, preparing reports and presentations, and handling correspondence with professionalism and efficiency. You will be responsible for maintaining office supplies, managing vendor relationships, and overseeing general office upkeep. A key aspect of this role is acting as the primary point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. The ideal candidate will be adept at multitasking, prioritizing tasks effectively, and maintaining a high level of confidentiality. This position offers a unique opportunity to contribute to the operational success of a growing organization. The hybrid work model allows for a blend of in-office collaboration and remote flexibility, fostering a balanced work-life integration. We are looking for someone who can anticipate needs, solve problems creatively, and contribute to a positive and productive workplace culture. Experience in event coordination and basic bookkeeping is also desirable. Join us to make a significant impact in a supportive and challenging role.
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Office Administrator and Executive Assistant
Posted 12 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to manage the smooth operation of their **Kisumu, Kisumu, KE** office and provide comprehensive administrative support to senior management. This role is central to maintaining an efficient and professional working environment. Responsibilities include managing calendars, scheduling appointments and meetings, preparing correspondence, and coordinating travel arrangements. You will also be responsible for managing office supplies, overseeing reception duties, maintaining office filing systems, and ensuring the office premises are well-maintained and secure. A key aspect of this role involves providing high-level administrative support to executives, including drafting reports, preparing presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Excellent interpersonal and communication skills are essential for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software are required. A minimum of 3 years of experience in office administration or executive assistance is necessary. A diploma or degree in a relevant field is preferred. This is a fantastic opportunity for an individual who thrives in a dynamic office setting and enjoys being the backbone of a busy executive team.
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Office Administrator and Executive Assistant
Posted 16 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to manage their busy office operations in Naivasha, Nakuru, KE . This multifaceted role requires a detail-oriented individual who can efficiently handle administrative tasks and provide comprehensive support to senior executives. Responsibilities include managing calendars, scheduling appointments and meetings, coordinating travel arrangements, and preparing correspondence and reports. You will be the first point of contact for visitors and callers, ensuring a professional and welcoming atmosphere. Key duties involve managing office supplies, maintaining filing systems, organizing company events, and assisting with onboarding new employees. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels, clients, and external partners. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is essential. Experience with cloud-based collaboration tools is a plus. This role demands strong organizational and time-management abilities, with the capacity to prioritize tasks effectively and work independently. Confidentiality and discretion are paramount, given the access to sensitive information. The successful candidate will also assist with bookkeeping, processing invoices, and managing petty cash. A proactive approach to problem-solving and the ability to anticipate needs are highly valued. This position offers the opportunity to work in a dynamic environment and contribute to the smooth functioning of the organization. A minimum of 3 years of experience in an administrative or executive assistant role is required. A diploma or degree in a relevant field is preferred. We are looking for an individual who is adaptable, resourceful, and committed to providing exceptional administrative support. This is a hands-on role requiring a strong work ethic and a positive attitude. The ideal candidate will be a team player with a passion for ensuring operational efficiency.
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Office Administrator and Executive Assistant
Posted 17 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions and providing dedicated support to senior executives. You will be responsible for a wide range of tasks, including managing calendars, coordinating meetings, handling correspondence, and maintaining office systems. This is a fully remote position, offering the flexibility to manage your work environment while ensuring high levels of productivity and professionalism.
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in various office software and comfortable working independently with minimal supervision. Excellent communication and interpersonal skills are crucial for interacting with internal teams, external partners, and clients. We are looking for a reliable, adaptable, and proactive individual who can anticipate needs and provide proactive solutions.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Organize and maintain digital and physical filing systems.
- Assist with budget management, expense tracking, and invoice processing.
- Order and manage office supplies and equipment.
- Provide general administrative support to the team as needed.
- Ensure efficient operation of office equipment and systems.
- Act as a point of contact for internal and external inquiries.
- Assist with event planning and coordination.
- Perform other administrative duties as assigned.
- Proven experience as an Office Administrator, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- Proactive attitude and ability to anticipate needs.
- Discretion and confidentiality in handling sensitive information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator and Executive Assistant
Posted 2 days ago
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Job Description
Our client, a dynamic and growing e-commerce startup, is seeking a highly organized and proactive Office Administrator and Executive Assistant to provide comprehensive administrative support. This is a fully remote position, offering the flexibility to manage operations and support executives from your home office. The ideal candidate will be meticulous, resourceful, and possess excellent communication and multitasking skills. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and ensuring the smooth day-to-day functioning of the virtual office environment. This role requires a proactive approach to problem-solving and the ability to anticipate needs and execute tasks efficiently in a remote setting.
Key Responsibilities:
This is a fully remote position, with a strategic link to our operations in Ruiru, Kiambu, KE . Our client is seeking an efficient and reliable administrator with a strong work ethic and a commitment to supporting a remote team. If you are a master of organization and possess a knack for seamless remote operations, we invite you to apply.
Key Responsibilities:
- Manage and maintain complex calendars for senior executives, coordinating meetings and appointments across different time zones.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and coordinate virtual meetings, including setting up video conferencing and distributing materials.
- Maintain organized digital filing systems and ensure the confidentiality of sensitive information.
- Assist with travel arrangements and expense reporting.
- Provide general administrative support to the team, including data entry and research.
- Proactively identify and address administrative challenges and opportunities for process improvement.
- Serve as a point of contact for internal and external stakeholders requiring administrative assistance.
- Manage office supplies and equipment for remote team members as needed.
This is a fully remote position, with a strategic link to our operations in Ruiru, Kiambu, KE . Our client is seeking an efficient and reliable administrator with a strong work ethic and a commitment to supporting a remote team. If you are a master of organization and possess a knack for seamless remote operations, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
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