3 Office Administrator Executive Support jobs in whatjobs
Office Administrator - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support within a fully remote setting. This role is critical in ensuring the smooth and efficient operation of daily administrative functions, enabling our executives to focus on strategic initiatives. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and meeting minutes. Your duties will include handling correspondence, managing incoming and outgoing communications, and serving as a primary point of contact for internal and external stakeholders. Maintaining confidential files, organizing digital documents, and managing databases will also be key responsibilities. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues before they arise. Strong proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are vital for effective remote interaction. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks and managing multiple projects simultaneously. A minimum of 3 years of experience in an administrative support role, preferably supporting senior management or executives, is required. A Bachelor's degree in Business Administration or a related field is advantageous. If you are a dependable, resourceful, and highly motivated individual looking to contribute to a dynamic team in a fully remote capacity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
0
Office Administrator, Executive Support
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and professional Office Administrator to provide comprehensive administrative and executive support at their Machakos office. This role is crucial for ensuring the smooth day-to-day operations of the office and supporting the executive team. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and interpersonal skills. You will be responsible for managing office systems, coordinating schedules, handling correspondence, and ensuring a welcoming and efficient work environment.
Key Responsibilities:
Key Responsibilities:
- Managing the reception area and greeting visitors.
- Handling incoming and outgoing correspondence, including emails, calls, and mail.
- Coordinating meeting schedules, appointments, and travel arrangements for executives.
- Preparing reports, presentations, and other documents as required.
- Maintaining office supplies inventory and managing vendor relationships.
- Organizing and maintaining filing systems, both physical and digital.
- Assisting with event planning and execution.
- Providing administrative support to various departments as needed.
- Implementing and maintaining office policies and procedures.
- Ensuring the office environment is tidy, organized, and conducive to productivity.
- A High School Diploma or equivalent is required; an Associate's or Bachelor's degree in a relevant field is a plus.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent organizational and time management skills with the ability to multitask.
- Strong written and verbal communication skills.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Experience in executive support is highly desirable.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator with strong executive support experience to join their dynamic team in **Ongata Rongai, Kajiado, KE**. This role is crucial for ensuring the smooth and efficient operation of the office and providing comprehensive administrative assistance to senior management. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and possessing excellent communication and interpersonal skills. Responsibilities will include managing calendars, scheduling meetings, making travel arrangements, preparing reports and presentations, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for maintaining office supplies, managing petty cash, coordinating office events, and ensuring that office policies and procedures are followed. A key part of this role involves streamlining administrative processes, implementing new systems where necessary, and ensuring a professional and welcoming environment for all visitors and staff. The successful applicant will be proficient in office software, exhibit meticulous attention to detail, and be capable of working independently with minimal supervision. This is an exciting opportunity to contribute significantly to a growing organization and to develop your career in a supportive and challenging setting. The ability to anticipate needs and proactively address potential issues is highly valued. If you are a motivated individual with a passion for administration and a desire to make a tangible impact, we encourage you to apply. The work environment is collaborative, and opportunities for professional development are available. We are committed to fostering a diverse and inclusive workplace and welcome applications from all qualified individuals.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Office administrator executive support Jobs in Kenya !
2