2 Lead Office Administrator Executive Support jobs in whatjobs
Lead Office Administrator - Executive Support
Posted 21 days ago
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Job Description
Our client, a prestigious legal firm, is seeking a highly organized and proactive Lead Office Administrator to provide comprehensive executive support and manage day-to-day office operations. This is a crucial on-site role that requires exceptional attention to detail and a professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and acting as the primary point of contact for executives and clients. Your duties will include screening calls and emails, organizing meetings and events, managing office supplies and equipment, and overseeing administrative staff. The ideal candidate will have a strong understanding of office management principles and excellent time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with legal terminology and document management systems. You must possess outstanding communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. Confidentiality and discretion are paramount in this role. We are looking for a reliable and resourceful individual who can anticipate needs and proactively resolve issues. A minimum of 5 years of experience in an administrative or executive assistant role, preferably within a legal or professional services environment, is required. A Bachelor's degree in Business Administration or a related field is a plus. This position offers a stable and engaging work environment where you can make a significant impact on the efficiency and smooth functioning of a busy legal practice.
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Lead Office Administrator - Executive Support
Posted today
Job Viewed
Job Description
Our client is looking for an exceptional Lead Office Administrator to provide comprehensive executive support and manage office operations for their dynamic team. This is a fully remote position, allowing you to excel in organizing and coordinating from your home office. The ideal candidate will be highly organized, proactive, and possess excellent communication and interpersonal skills. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and overseeing general office administrative tasks to ensure smooth and efficient operations. Responsibilities include scheduling appointments, managing email correspondence, making travel arrangements (flights, accommodation), preparing meeting agendas and minutes, organizing and maintaining electronic filing systems, and acting as a liaison between executives and other stakeholders. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Discretion, confidentiality, and strong time-management skills are paramount. This role offers a fantastic opportunity to be an integral part of a successful remote team.
Location: This is a fully remote position.
Location: This is a fully remote position.
This advertiser has chosen not to accept applicants from your region.
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