2 Administrative Assistant Executive Support jobs in whatjobs
Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a reputable financial services firm based in the bustling city of Nairobi, Nairobi, KE , is seeking a highly organized and proactive Administrative Assistant to provide executive support. This is a full-time, hybrid position, blending remote work flexibility with essential in-office collaboration. As an Administrative Assistant, you will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and preparing essential documents. Your responsibilities will include gatekeeping communications, managing correspondence, making travel arrangements, and maintaining confidential records with utmost discretion. You will also be responsible for organizing and preparing for board meetings, internal staff meetings, and client presentations, which may involve preparing agendas, taking minutes, and following up on action items. A key aspect of this role involves liaising with internal departments and external stakeholders, requiring excellent interpersonal and professional communication skills. Proficiency in office productivity software, including word processing, spreadsheets, and presentation software, is a must. The ideal candidate will possess a keen eye for detail, exceptional organizational abilities, and the capacity to multitask effectively in a fast-paced environment. Prior experience in an administrative support role, preferably supporting senior management, is highly preferred. A proactive approach to problem-solving and the ability to anticipate needs are essential qualities we are looking for. This role offers a fantastic opportunity to gain exposure to executive-level operations within a dynamic industry, contributing to the success of key decision-makers.
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Administrative Assistant - Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide executive support. This hybrid role, based in **Mlolongo, Machakos, KE**, combines the flexibility of remote work with essential in-office collaboration. You will be responsible for managing calendars, coordinating meetings, preparing documents, and handling various administrative tasks to ensure the smooth operation of the executive office. The ideal candidate is detail-oriented, possesses excellent communication skills, and can manage multiple priorities efficiently.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars and scheduling appointments for executives.
- Coordinating and preparing for internal and external meetings, including booking rooms and arranging catering.
- Preparing meeting agendas, taking minutes, and distributing action items.
- Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
- Preparing reports, presentations, and other documents as required.
- Arranging travel logistics, including flights, accommodation, and ground transportation.
- Maintaining organized filing systems, both physical and digital.
- Conducting research and gathering information for various projects.
- Assisting with expense reporting and invoice processing.
- Providing general administrative support to the executive team.
- Acting as a liaison between the executive team and other departments or external contacts.
- Managing office supplies and equipment.
This advertiser has chosen not to accept applicants from your region.
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