67 Office Supplies jobs in Kenya

Our client is seeking a diligent and organized Administrative Officer to manage the day-to-day operations of their office. This role is based in our office located in Kericho, Kericho, KE . You will be responsible for ensuring the smooth functioning of the office environment, providing essential support services, and assisting staff with various administrative tasks. Key duties include managing office supplies, maintaining records, coordinating meeting logistics, and handling correspondence.

Responsibilities will encompass managing the reception area, greeting visitors, and directing inquiries appropriately. You will be responsible for maintaining a tidy and organized office space, ensuring all facilities are well-kept. The role involves managing the office calendar, scheduling appointments, and coordinating meetings, including room bookings and catering arrangements. You will assist in preparing reports, presentations, and other documents as needed. Handling incoming and outgoing mail, managing filing systems, and ensuring the security and confidentiality of sensitive information are also crucial aspects of this position.

The ideal candidate will possess a Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Previous experience (2+ years) in an administrative or office management role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational skills, strong attention to detail, and the ability to multitask and prioritize workload effectively are mandatory. Good interpersonal and communication skills are necessary for interacting with staff, visitors, and vendors. The ability to work independently and proactively identify and address office needs is also important. This is an excellent opportunity for an enthusiastic administrative professional to contribute to the efficient operation of our company.

Our client is seeking a highly experienced and strategic Remote Project Management Office (PMO) Lead to establish and govern their project management framework. This pivotal role will ensure the successful delivery of strategic initiatives by defining standards, processes, and best practices for project management across the organization. You will be responsible for overseeing the PMO's operations, providing guidance and support to project managers, and ensuring alignment of projects with organizational goals. This is a fully remote position, demanding exceptional leadership, communication, and organizational skills.

Key responsibilities include developing and implementing PMO policies, procedures, and templates; managing the project portfolio, including prioritization and resource allocation; and establishing performance metrics and reporting mechanisms to track project progress and success. You will also be instrumental in fostering a culture of continuous improvement within the project management function, identifying opportunities for process enhancements and the adoption of new methodologies. The PMO Lead will mentor and develop project managers, ensuring they have the necessary skills and resources to succeed. Strong stakeholder management skills are essential, as you will be interacting with senior leadership and various departments to communicate project status, risks, and key decisions. Experience with various project management methodologies (Agile, Waterfall) and proficiency in project portfolio management (PPM) tools are required. We are looking for a results-oriented leader who can drive consistency and efficiency in project delivery, from a remote setting.

Qualifications:

• Master's degree in Business Administration, Project Management, or a related field.
• Minimum of 10 years of progressive experience in project management, with at least 5 years in a PMO leadership role.
• PMP, PRINCE2, or equivalent project management certification is mandatory.
• Proven experience in establishing and managing a PMO.
• Expertise in project portfolio management and resource optimization.
• Strong understanding of Agile and Waterfall methodologies.
• Exceptional leadership, communication, and stakeholder management skills.
• Proficiency in PPM software (e.g., MS Project Server, Jira Portfolio).

This is a unique opportunity to shape the project management landscape for our client, working remotely and impacting strategic outcomes across the business. Join us from **Mlolongo, Machakos, KE**.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:

• Manage office calendars and schedule appointments.
• Organize and coordinate meetings, including preparing agendas and minutes.
• Handle incoming and outgoing correspondence (emails, phone calls, mail).
• Maintain organized filing systems (physical and digital).
• Prepare reports, presentations, and other office documents.
• Manage office supplies inventory and place orders as needed.
• Assist with travel arrangements and expense report processing.
• Provide general administrative support to the team.
• Ensure efficient office operations.

Qualifications:

• High school diploma or equivalent; Associate's degree or higher is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality are essential.
• Experience in a hybrid work environment.

WhatJobs is looking for a highly organized and proactive Office Manager & Executive Assistant to oversee the smooth day-to-day operations of our busy regional office. This is a critical on-site role that requires a hands-on approach and excellent interpersonal skills. You will be responsible for managing the office environment, ensuring a professional and productive atmosphere for all staff and visitors. Key duties include managing office supplies and inventory, coordinating with vendors and service providers, overseeing facilities maintenance, and implementing office policies and procedures. As an Executive Assistant, you will provide comprehensive administrative support to senior management, including calendar management, travel arrangements, expense reporting, and preparing correspondence and presentations. You will also be the primary point of contact for internal and external communications, managing phone calls, emails, and mail. The ideal candidate will have proven experience in office management and executive support roles, with a strong command of office software suites (Microsoft Office, Google Workspace). Exceptional organizational skills, attention to detail, and the ability to multitask effectively are essential. You must possess excellent written and verbal communication skills, a professional demeanor, and a commitment to maintaining confidentiality. This role demands adaptability, resourcefulness, and a proactive attitude towards problem-solving, ensuring the efficient functioning of both the office and the executive team. Join us and become an indispensable part of our dedicated team.

Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to manage daily operations and provide comprehensive support to senior executives. This hybrid role requires a candidate who can efficiently balance administrative tasks with strategic support, working both remotely and from our office in Meru . Key responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence. You will also be responsible for maintaining office supplies, managing vendor relationships, and ensuring a smooth and efficient office environment. A crucial part of this role involves proactively anticipating the needs of the executives and the office, implementing systems and processes to improve efficiency, and acting as a gatekeeper to protect executive time. The ideal candidate is a detail-oriented individual with excellent communication and interpersonal skills, proficient in office software suites, and possesses a high degree of professionalism and discretion. Experience in a similar administrative or executive support role is essential. You should be comfortable handling sensitive information and working with a diverse range of stakeholders. The ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment is paramount. This position offers a blend of remote flexibility and in-office collaboration, requiring you to be present at the Meru office on designated days while also allowing for remote work on others. Your contribution will be vital in ensuring the seamless functioning of our executive team and overall office operations. We are looking for someone who is adaptable, resourceful, and committed to providing exceptional support.

Key Responsibilities:

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Arrange domestic and international travel, including flights, accommodation, and visas.
• Prepare meeting agendas, take minutes, and distribute action items.
• Handle incoming and outgoing communications, including emails and phone calls.
• Manage office supplies, equipment, and facilities.
• Assist with budget tracking and expense reporting.
• Organize and maintain filing systems, both physical and digital.
• Act as a point of contact for internal and external stakeholders.
• Support event planning and execution for team meetings and company events.
• Ensure the office is well-maintained and presentable for visitors.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of experience in office administration or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Proactive approach to problem-solving.
• Experience with hybrid work models is a plus.

Our client is looking for a meticulous and organized Administrative Assistant to manage office operations and provide comprehensive administrative support. This role offers a hybrid work arrangement, requiring a balance of in-office and remote duties. You will be instrumental in ensuring the smooth day-to-day functioning of the office, handling a variety of tasks with professionalism and efficiency. Responsibilities include managing correspondence, scheduling appointments and meetings, preparing reports and presentations, maintaining filing systems, and coordinating travel arrangements. You will also be responsible for greeting visitors, answering phone calls, managing office supplies, and assisting with event planning. A key part of this role involves liaising with internal departments and external stakeholders, ensuring clear and timely communication. We are seeking an individual with exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are a must. You should be proactive, resourceful, and capable of working both independently and as part of a team. Experience in an administrative support role is preferred. A strong understanding of office procedures and etiquette is required. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. This position provides an excellent opportunity to develop your administrative career in a supportive and professional environment. Successful candidates will demonstrate a positive attitude, a strong work ethic, and a commitment to providing high-quality support.

Job Title: Office Admin Operations AssistantLocation:NairobiDepartment: Operations & OngroundsReports to: Head of OperationsEmployment Type: Full-timeJob Summary:We are seeking a highly organized and proactive Operations Assistant to supportday-to-day operational coordination, inventory tracking, cleaning and laundryworkflows, and overall unit readiness. This role is essential in ensuring seamlesson-ground operations by coordinating with cleaning teams, managing inventory,and conducting regular inspections. The ideal candidate thrives in a fast-pacedenvironment, has a keen eye for detail, and ensures our units consistently meet highstandards.Key Responsibilities:1. Office & Inventory Management ● Oversee daily office operations to maintain a well-structured and productivework environment.● Manage all inventory, procurement, and supplies, ensuring accurate trackingof all equipment.● Maintain an organized inventory tracker with categorized assets for easymonitoring.● Conduct regular stock reconciliations to match physical inventory withrecords.● Update stock levels, report low stock alerts or discrepancies, and coordinatetimely restocking.● Flag potential losses or damages for immediate action.● Keep the Operational Playbook up to date with SOPs for inventory and assethandling.2. Laundry & Cleaning Flow Coordination ● Track and record laundry movement from units to laundry service and back.● Ensure timely coordination of cleaned linen/towels with the office andcleaning teams.● Monitor quality and quantity of laundered items.● Maintain up-to-date Excel records of laundry flow and linen usage across allunits.3. Cleaners’ Reporting & Scheduling ● Collect daily cleaner reports and escalate any concerns to the OperationsLead.● Monitor repeated delays or inconsistencies in cleaner performance andaddress through proper reporting.4. Time & Task Management ● Monitor cleaning timelines to ensure units are ready within the set turnaroundtime.● Flag and resolve any time inefficiencies or repeated delays.5. Unit Readiness & Inspections ● Conduct detailed unit inspections to ensure quality standards are met.● Oversee unit readiness, ensuring all areas are cleaned and restocked withinthe required turnaround times.● Submit inspection reports and flag urgent issues for prompt follow-up (e.g.,repairs, linen shortages)● Prepare and share inspection reports with the Operations team.● Flag any maintenance, linen, or cleanliness concerns for immediate action6. Cross-functional Support ● Provide support to the On-ground Operations and Reservations teams whenneeded.● Assist with guest readiness, emergency cleaning coordination, or last-minuteunit changes.● Respond promptly to guest-related cleaning or linen concerns bycoordinating quick solutions with the relevant teams.RequirementsQualifications & Skills: ● Bachelor’s degree/ Diploma in Business Administration, or related areas.● 2+ years’ experience in operations, logistics, or hospitality supportrole.Experience in inventory management is a strong advantage.● Strong organizational and multitasking skills.● Strong Excel/Google Sheets skills for record-keeping and tracking.● Excellent communication and reporting abilities.● Ability to work flexible hours, including weekends and holidays. Key Competencies: ● Attention to detail● Time management● Accountability● Team collaboration● Problem-solving● Adaptability

Our client is seeking a highly organized and proactive Administrative Support Coordinator to join their team in **Nakuru, Nakuru, KE**. This role offers a **Hybrid** work arrangement, blending remote flexibility with in-office collaboration. You will provide essential administrative support to various departments, ensuring the smooth and efficient operation of daily activities. Your responsibilities will include managing correspondence, scheduling appointments, maintaining records, preparing reports, and coordinating meetings. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and proficiency in standard office software. You should be adept at multitasking and prioritizing tasks to meet deadlines effectively. This position requires a professional demeanor, a strong work ethic, and the ability to handle confidential information with discretion. You will be a key point of contact for both internal staff and external visitors/clients, requiring a friendly and helpful attitude. Your duties will extend to managing office supplies, assisting with travel arrangements, and supporting event logistics. Ensuring that all administrative processes are up-to-date and efficient is crucial. This role is perfect for an individual looking to contribute to a dynamic team while enjoying a flexible work-life balance. Strong computer literacy, including proficiency in word processing, spreadsheets, and presentation software, is a must. Familiarity with database management and CRM systems would be an advantage. You will also be expected to assist with basic bookkeeping tasks and expense reporting.

Responsibilities:

• Manage incoming and outgoing mail and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update filing systems, both physical and digital.
• Prepare reports, presentations, and other documents.
• Answer and direct phone calls, and manage general inquiries.
• Provide support to staff members with administrative tasks.
• Manage office supplies inventory and place orders as needed.
• Assist in organizing and coordinating company events or activities.
• Handle confidential information with discretion and professionalism.
• Perform general administrative duties to support the smooth operation of the office.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Discretion in handling confidential information.
• Experience with virtual collaboration tools is a plus.

**Additional Information**
**Job Number** 25123429
**Job Category** Rooms & Guest Services Operations
**Location** JW Marriott Hotel Nairobi, Chiromo Lane, Nairobi, Kenya, Kenya,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- 5 years of experience in the guest services, front desk, or related professional area in a Luxury Set up preferably 5 Star Hotel
OR
- Degree or Diploma from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
**CORE WORK ACTIVITIES**
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and builds mutual trust, respect, and cooperation among team members.
- Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.
- Ensures employee recognition is taking place on all shifts.
- Establishes and maintains open, collaborative relationships with employees.
**Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Strives to improve service performance.
- Collaborates with the Front Office Manager on ways to continually improve departmental service.
- Communicates a clear and consistent message regarding the Front Office goals to produce desired results.
- Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Serves as a role model to demonstrate appropriate behaviors.
- Sets a positive example for guest relations.
- Displays outstanding hospitality skills.
- Empowers employees to provide excellent customer service.
- Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
- Provides feedback to employees based on observation of service behaviors.
- Handles guest problems and complaints effectively.
- Interacts with guests to obtain feedback on product quality and service levels.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Ensures compliance with all Front Office policies, standards and procedures.
- Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
**Additional Responsibilities**
- Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Functions in place of the Front Office Manager in his/her absence.
- Communicates critical information from pre- and post-convention meetings to the Front Office staff.
- Participates in department meetings.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.