7 Remote Administrative Assistant Project Support jobs in whatjobs
Remote Administrative Assistant - Project Support
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic consulting firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive project support. This fully remote role is ideal for an individual with exceptional organizational skills and a keen eye for detail, who thrives in a fast-paced environment. You will be responsible for a wide range of administrative tasks crucial to the success of our client's projects. This includes managing project schedules, coordinating meetings, preparing project documentation, and maintaining project files and databases. You will serve as a key point of contact for project stakeholders, facilitating communication and ensuring smooth workflow. Essential duties involve scheduling and confirming appointments, making travel arrangements, processing expense reports, and assisting with presentation preparation. The ideal candidate possesses excellent written and verbal communication skills, enabling effective interaction with clients and internal teams. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, Monday.com) are highly desirable. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks to meet deadlines. This role requires a high degree of professionalism, discretion, and a commitment to confidentiality. Join our client's virtual team and play an integral role in supporting the efficient execution of diverse consulting projects.
Responsibilities:
Qualifications:
Responsibilities:
- Manage project calendars, schedule meetings, and coordinate logistics.
- Prepare meeting agendas, take minutes, and distribute action items.
- Organize and maintain project documentation, files, and databases.
- Assist in the preparation of reports, presentations, and project proposals.
- Handle incoming and outgoing correspondence via email and phone.
- Process expense reports and manage invoices.
- Coordinate travel arrangements for team members.
- Liaise with clients and internal stakeholders to facilitate project progress.
- Provide general administrative support to project managers and team members.
- Ensure timely completion of administrative tasks to support project timelines.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools is a plus.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Proactive and able to work independently in a remote setting.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Project Support
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide dedicated support to their project management office. This fully remote position requires a meticulous individual with strong organizational skills, excellent communication abilities, and a keen eye for detail. You will play a vital role in supporting project managers by handling a variety of administrative tasks, ensuring the smooth execution of projects. Responsibilities include managing project documentation, scheduling meetings, preparing project-related reports, and maintaining project databases. You will act as a key point of contact for internal stakeholders, facilitating communication and information flow between project teams and other departments. The ideal candidate will be proficient in using project management software and virtual collaboration tools, enabling effective teamwork in a remote environment. Strong organizational and time-management skills are essential to manage multiple tasks and priorities efficiently. You will be responsible for organizing project files, tracking action items, and ensuring deadlines are met. As this is a remote-first role, the ability to work independently, take initiative, and maintain a high level of productivity without direct supervision is crucial. We are looking for a reliable and dedicated individual who is committed to providing exceptional administrative support and contributing to the success of project initiatives. If you are a detail-oriented professional looking for a challenging and rewarding remote administrative role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Provide administrative support to project managers and project teams.
- Manage and organize project documentation, including reports, plans, and meeting minutes.
- Schedule project meetings and coordinate logistics for virtual attendees.
- Prepare and distribute project status updates and reports.
- Maintain project calendars and track key milestones and deadlines.
- Act as a liaison between project teams and other departments.
- Organize and maintain project-related databases and filing systems.
- Assist with budget tracking and expense reporting for projects.
- Facilitate communication and information sharing among project stakeholders.
- Ensure timely completion of administrative tasks supporting project deliverables.
- High school diploma or equivalent; associate's degree or relevant certification is a plus.
- Proven experience as an Administrative Assistant, Project Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com) is advantageous.
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently and manage priorities in a remote setting.
- High level of accuracy and attention to detail.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Project Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and proactive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial in ensuring the smooth operation of our projects and supporting our distributed teams. The ideal candidate will be exceptionally organized, detail-oriented, and possess excellent communication skills. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining digital records. This position requires a high degree of self-motivation and the ability to thrive in an independent work environment. Key Responsibilities include:
- Managing and maintaining executive calendars, scheduling meetings across multiple time zones.
- Coordinating virtual meetings, including sending invitations, preparing agendas, and taking minutes.
- Handling incoming and outgoing communications, including emails, calls, and mail, ensuring timely responses.
- Organizing and maintaining digital filing systems for easy access to documents and information.
- Preparing reports, presentations, and other documents as required.
- Assisting with travel arrangements and expense reporting for team members.
- Providing general administrative support to the team, ensuring all office needs are met remotely.
- Liaising with internal departments and external stakeholders to facilitate communication.
- Proactively identifying and addressing potential administrative issues before they arise.
- Maintaining confidentiality and handling sensitive information with discretion.
- Proven experience as an Administrative Assistant, Virtual Assistant, or similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software and virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize workload effectively in a remote setting.
- A proactive approach to problem-solving and a keen eye for detail.
- Demonstrated ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Project Support
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential project support. This role is integral to the smooth execution of various projects, offering comprehensive administrative assistance to project managers and team members, all within a remote work environment. You will be responsible for managing project documentation, scheduling meetings, coordinating project timelines, preparing reports, and facilitating communication among project stakeholders. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of project management support functions. Proficiency in standard office software and project management tools is crucial. You must be comfortable working independently, managing multiple tasks simultaneously, and meeting deadlines in a fast-paced setting. This is a fully remote position, requiring excellent virtual communication and collaboration skills. You will be the backbone of project operations, ensuring that all administrative aspects run seamlessly. The ability to anticipate needs, troubleshoot minor issues, and maintain a high level of professionalism is paramount. This role offers the opportunity to contribute to impactful projects and gain valuable experience in project coordination. We are looking for an individual who is adaptable, efficient, and dedicated to providing exceptional administrative support from afar. Your contributions will directly impact project success by ensuring clarity, organization, and timely execution of tasks. The role demands a self-starter attitude and the ability to maintain focus and productivity in a remote setting. This position supports projects primarily associated with the Ongata Rongai, Kajiado, KE region, requiring coordination with local stakeholders as needed.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and teams.
- Manage project documentation, including organizing files, maintaining version control, and ensuring accessibility.
- Schedule and coordinate project meetings, prepare agendas, and distribute minutes.
- Assist in tracking project progress, identifying potential roadblocks, and flagging issues for resolution.
- Prepare project status reports and other necessary documentation.
- Facilitate communication between project team members and stakeholders.
- Manage calendars and coordinate travel arrangements (if applicable).
- Conduct research and gather information as needed for project tasks.
- Maintain project databases and update relevant information.
- Process invoices and expense reports related to project activities.
- Respond to inquiries and provide information related to projects.
- Ensure adherence to project administrative procedures and guidelines.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of proven experience as an Administrative Assistant, Project Coordinator, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and manage workload effectively in a remote setting.
- Proactive and resourceful problem-solver.
- Discretion in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Project Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential support for various projects. This position is fully remote and requires a meticulous individual with excellent organizational skills and a strong command of administrative tasks. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting project managers with various operational duties. The ideal candidate will be proficient in using common office software and remote collaboration tools, possess excellent communication skills, and be adept at multitasking in a virtual environment. You must be self-motivated, detail-oriented, and capable of working independently while ensuring timely completion of tasks. Key responsibilities include scheduling virtual meetings, preparing agendas and minutes, managing project-related documents, liaising with team members, and tracking project-related administrative activities. The ability to maintain confidentiality and provide reliable support to project teams is paramount. Join our client's dynamic team and contribute to the smooth execution of projects through efficient remote administrative support.
Responsibilities:
Responsibilities:
- Schedule and coordinate virtual meetings, appointments, and project-related events.
- Prepare meeting agendas, take minutes, and distribute action items.
- Manage project calendars and assist with time-sensitive task tracking.
- Handle incoming and outgoing correspondence, including emails and documents.
- Organize and maintain electronic project files and databases.
- Assist project managers with report preparation and data entry.
- Liaise with team members and stakeholders to facilitate communication.
- Provide general administrative support as needed for project activities.
- Maintain confidentiality of sensitive information.
- Manage basic office supplies and virtual tool subscriptions if applicable.
- Proven experience as an Administrative Assistant or in a similar role.
- Experience providing remote administrative support is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Attention to detail and accuracy in all work performed.
- Proactive attitude and willingness to take initiative.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Project Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support for their ongoing projects. This is a fully remote position, allowing you to contribute effectively from your home office. You will be responsible for managing project documentation, scheduling meetings, coordinating communication among project team members, and maintaining project databases. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced, virtual environment. Key duties include preparing project reports, organizing digital files, managing calendars, booking virtual meeting rooms, and assisting with the preparation of presentations. You will act as a central point of contact for project-related administrative inquiries, ensuring smooth information flow. Proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, is essential. Experience with project management software (e.g., Asana, Trello, Jira) is highly desirable. The ability to multitask, prioritize effectively, and work independently with minimal supervision is crucial. You will play a vital role in ensuring the efficiency and success of project operations by providing reliable and timely administrative support. This role requires a proactive approach to identifying needs and proactively offering solutions to streamline administrative processes. You will contribute to a collaborative remote team and help maintain project momentum. This is an excellent opportunity for a skilled administrative professional looking for a remote role where they can make a significant impact.
Responsibilities:
Responsibilities:
- Manage project documentation, including filing, organization, and version control.
- Schedule and coordinate virtual meetings, including sending invitations and preparing agendas.
- Prepare and distribute project-related reports and correspondence.
- Maintain project databases and track key information.
- Assist project managers with task tracking and follow-ups.
- Handle incoming and outgoing communications for the project team.
- Manage and organize digital project files and resources.
- Provide general administrative support to the project team as needed.
- Ensure efficient communication flow within the remote project environment.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- 2+ years of experience in an administrative support role, preferably with project experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Experience with project management tools (e.g., Asana, Trello, Jira) is an advantage.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and prioritize tasks effectively in a remote setting.
- Detail-oriented with a proactive approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Project Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide crucial project support. This is a fully remote position, allowing you the flexibility to manage your tasks and contribute to project success from anywhere. You will be responsible for a variety of administrative duties that support the smooth execution of projects, including scheduling, communication, document management, and general office support for teams that may be involved in activities in or around **Garissa, Garissa, KE**. Your proactive approach and attention to detail will be vital in ensuring projects stay on track.
Key Responsibilities:
Key Responsibilities:
- Manage calendars and schedule virtual meetings, appointments, and conference calls for project teams.
- Prepare, format, and proofread project documents, reports, presentations, and correspondence.
- Organize and maintain electronic and physical filing systems for project-related information.
- Handle incoming and outgoing communications, including emails and phone calls, and direct them appropriately.
- Conduct online research as needed to support project tasks and information gathering.
- Assist in the creation and distribution of project status updates and meeting minutes.
- Coordinate travel arrangements and logistics for team members when necessary.
- Manage project-related supplies and procurement as directed.
- Provide general administrative support to project managers and team members.
- Assist with data entry and maintain databases related to project activities.
- Troubleshoot basic technical issues related to remote work tools and platforms.
- Ensure all administrative tasks are completed accurately and efficiently within deadlines.
- Maintain confidentiality of sensitive project and company information.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar support role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Exceptional written and verbal communication skills.
- High attention to detail and accuracy in all work performed.
- Ability to work independently and proactively in a remote setting, managing workload effectively.
- Aptitude for learning new software and administrative systems quickly.
- Discretion and professionalism in handling confidential information.
- High school diploma or equivalent; an Associate's degree or further certification is a plus.
- Previous experience supporting project teams is highly advantageous.
This advertiser has chosen not to accept applicants from your region.
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