9,455 Project Administration jobs in Kenya

About Axian Energy

Axian Energy develops, finances, and operates renewable energy projects across Africa and internationally. Our mission is to accelerate the energy transition through sustainable and innovative solutions.

Joining our team means actively contributing to high-value projects in a dynamic and multicultural environment.

Your Mission

As a Project Finance Analyst Intern, you will support the Project Finance team in financial analysis, preparation of financing documentation, and monitoring of ongoing projects. This internship offers hands-on experience in corporate and project finance within the renewable energy sector.

Your main responsibilities will include:

• Tender support: collecting and analyzing financial data, preparing preliminary business plans, scenario analyses, and summarizing bankability elements.

• Presentation support: preparing materials for internal investment committees and external partners.

• Data room and database management: updating databases, monitoring market studies, maintaining KPIs and project portfolio.

• Financial counterparties coordination: NDA execution, support in KYC procedures.

• Pre-financial close support: assisting with loan drawdowns, preparing disbursement requests, supporting budget monitoring and refinancing operations.

• Grants and financing support: monitoring grant applications and updating related documentation.

Technical skills:

• Strong financial analysis and Excel modeling skills.
• Proficiency in PowerPoint and Microsoft Office tools.

Soft skills:

• Analytical mindset, rigor, curiosity, autonomy, and team spirit.
• Prior internship/experience in finance or renewable energy is a plus

Education

• Master's degree in Finance, Economics, or a related field.

Languages:

• Fluent English (mandatory). French is a plus.

What We Offer :

• Exposure to an international, fast-paced, and innovative environment.
• A meaningful experience within a passionate team driving the energy transition.
• The opportunity to contribute to impactful renewable energy projects.

The position is available for an immediate start

ABOUT THE ROLE

• Project Finance Officer

Samuel Hall is seeking a highly qualified and results-oriented professional to join our team as a
Project Finance Officer
. This vital role involves not only overseeing all financial aspects of grant-funded programs and contracts, but also providing strategic financial planning and advisory support to project managers and leads.

You will ensure the effective stewardship of donor funds, maintain the highest standards of accountability and transparency, and contribute to decision-making with accurate forecasts and insights. The role also requires ensuring strict donor compliance, preparing high-quality reports, and supporting audits and operational improvements.

The Project Finance Officer will report directly to the Finance Director (with a dotted line to the Project Manager(s)). This is a full-time, 1-year contract with the possibility of extension, based in
Nairobi, Kenya
, with travel of up to 20%.

Key Responsibilities

The role involves financial planning, monitoring, reporting, and compliance while maintaining the highest standards of accountability and transparency.

Financial Management and Planning

• Develop and manage budgets for grant-funded projects and contracts.
• Track financial performance against budgets, providing early warnings on any deviations to ensure effective financial control.
• Provide timely financial insights and advisory support to project managers and leads.

Compliance, Reporting & Operations

• Ensure strict compliance with donor requirements, regulations, and contractual obligations in Kenya.
• Prepare accurate and timely financial reports for donors.
• Maintain comprehensive financial records and documentation in line with organizational and donor requirements.
• Coordinate internal and external audit processes and implement any necessary corrective measures.
• Ensure payroll compliance for grant-funded positions, including statutory returns (KRA, NSSF, SHA, HELB).

Stakeholder Coordination & Process Improvement

• Serve as the primary financial liaison with project managers, donors, funding agencies, and partners.
• Provide financial input during project reviews, planning sessions, and donor/client negotiations.
• Build strong collaborative relationships with program and operations teams to integrate financial considerations into project delivery.

Candidate Profile

Education & Experience

• You must hold a Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• A CPAK, ACCA, or CIMA certification is required.
• We require 5-7 years of experience in financial management, preferably within the NGO/non-profit sector.
• You should have strong experience in grants reporting, donor compliance, and financial reporting.
• Previous experience with international donors (e.g., EU, USAID, FCDO, Gates Foundation) is highly valued.

Technical Skills & Competencies

• Advanced proficiency in Microsoft Excel and accounting/ERP systems (such as Xero, Zoho) is essential.
• You should have a comprehensive understanding of grant regulations, donor compliance requirements, and audit processes.
• Knowledge of IFRS, US GAAP, and local Kenyan accounting standards is a plus.
• We are looking for a high level of integrity, strong analytical thinking, attention to detail, and excellent communication skills.

Company Description

Samuel Hall is a social enterprise that conducts research, evaluates programmes, and analyses data in and on contexts of migration and displacement. Our mission is to connect the voices of communities to changemakers for more inclusive societies. We are based in the regions we study, with a team of over 50 staff across offices in countries including Afghanistan, The Netherlands, Germany and Kenya.

We strive to provide actionable insights into challenging issues in the developing world by conducting academically rigorous research through primary data collection in areas where other researchers may not go. Our approach is ethical and grounded in first-hand experience of complex and fragile settings. Our expertise is focused on several key areas, including migration, resilience, and children and youth. We work closely with key partners, including UN agencies, international NGOs, governments, and private sector companies, to bring our field-based evidence and knowledge to global discussions and to influence policies and programs.

Additional Information

• Location: Nairobi, Kenya
• Employment type: Full-time, 1-year contract (with extension possibility)
• Travel: Up to 20%

Working with Us

We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for professional growth. You will join a dynamic team committed to excellence, accountability, and impact.

How to Apply

If you meet these requirements and are excited about this opportunity, we'd love to hear from you. Please submit your application with a CV and motivation letter by October 10th, 2025, via this link )

If you do not hear from us in two weeks, please consider your application unsuccessful.

• Manage and maintain accurate business records, including databases, logs, and filing systems.
• Coordinate internal communication channels, ensuring information is shared efficiently among team members and departments in a remote setup.
• Assist with the preparation of reports, proposals, and presentations.
• Support project managers by tracking project progress, updating schedules, and ensuring deadlines are met.
• Handle incoming and outgoing correspondence, including emails, and manage general inquiries.
• Organize and schedule virtual meetings, prepare agendas, and take minutes when required.
• Maintain inventory of office supplies (if applicable for remote setups) and manage procurement processes.
• Process invoices, manage petty cash, and assist with basic financial administration tasks.
• Onboard new remote team members by providing necessary administrative and documentation support.
• Ensure compliance with company policies and procedures, particularly in a remote work context.
• Identify and implement process improvements to enhance operational efficiency.
• Assist with data entry and maintain the integrity of company databases.
• Provide support for ad-hoc administrative projects and tasks as assigned.
• Collaborate effectively with team members across different time zones using virtual tools.

• Proven experience in an administrative, operations, or business support role.
• Excellent organizational and time management skills, with a strong ability to prioritize tasks in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Teams).
• Strong data entry skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, take initiative, and solve problems effectively.
• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Experience working in a remote or hybrid work environment is highly preferred.
• Ability to manage multiple tasks simultaneously and meet deadlines consistently.
• Professional and courteous demeanor.
• Willingness to learn and adapt to new software and processes.

• Leading and managing structural engineering design for diverse projects, including high-rise buildings, bridges, industrial facilities, and specialized structures.
• Performing complex structural analysis and calculations using finite element analysis (FEA) software and other relevant tools.
• Developing innovative and cost-effective design solutions that meet stringent safety and performance requirements.
• Preparing detailed design drawings, specifications, and contract documents.
• Coordinating with architects, mechanical engineers, electrical engineers, and other disciplines to ensure integrated design solutions.
• Reviewing shop drawings, responding to RFIs, and providing construction support to site teams, all managed remotely.
• Mentoring and guiding junior structural engineers, fostering a culture of technical excellence and professional development.
• Staying updated with the latest advancements in structural engineering technology, materials, and best practices.
• Conducting peer reviews and quality assurance checks on designs.
• Contributing to proposal development and client presentations, effectively communicating technical concepts.

Result of Service

• A brief inception report outlining the approach, methodology, and timeline 2. Co-organised four consultation workshops 3. Produce three concept notes ready for submission to multilateral or bilateral funding sources. 4. Produce two full proposals, including budget frameworks, risk assessments, and sustainability plans. 5. Submit a final report summarizing key findings, challenges, and recommendations for future fundraising strategies.

Work Location

Expected duration

Duties and Responsibilities

Qualifications/special Skills
Languages

Additional Information

No Fee

Apply Now

Main Purpose of the Role

The Director, Development Finance - Africa will provide leadership to CIFF's development finance function in Africa, driving the design and implementation of catalytic financing solutions that leverage CIFF's capital to crowd in additional public and private resources, strengthen fiscal resilience, and accelerate progress towards CIFF Africa strategic missions including:

• All Africa Girls in Quality Education

• End preventable maternal, newborn an d child deaths in Africa

• Break the intergenerational cycle of malnutrition in Africa

• End 7 Neglected Tropical Diseases in Africa

• End Child Pregnancy, Child Rape and Child Marriage in Africa

• Women's Economic Empowerment

In this capacity, the role holder will be responsible for ensuring that Africa's development finance agenda is firmly embedded within, and aligned to, the overall CIFF Development Finance Framework and approved global strategy. They will work closely with governments, bilateral and multilateral donors, regional bodies, DFIs, MDBs, private sector partners, and philanthropies to design and deliver innovative and scalable financing pathways that enable long-term, sustainable investment in Africa's development priorities. By positioning CIFF as a thought leader and convenor in the development finance ecosystem, the Director will ensure CIFF's funding is deployed in ways that not only deliver immediate impact but also catalyse systemic change and sustainable financing flows and  build partnerships across the capital continuum.

The role will also provide mentoring to Managers and Analysts in the Africa team, embedding best-in-class financial expertise, modelling, and investment structuring into CIFF's Africa missions. Through this, the Director will strengthen CIFF's institutional capacity to integrate development finance into its programmes, while ensuring alignment with CIFF's mission of unlocking transformative, African-led solutions for children.

Role's Responsibilities

Strategy & Planning

• Develop and implement the development finance agenda in Africa, ensuring full alignment with CIFF's overall Development Finance Framework and global strategy, while tailoring delivery to Africa's missions and localisation ambition.

• Design and deliver financing mechanisms (e.g., blended finance structures, innovative debt instruments, social and development impact bonds, guarantees, public-private partnerships) that leverage CIFF's catalytic capital to unlock greater resources in support of CIFF's missions.

• Work alongside the Deputy Executive Director, Africa to lead development finance contributions to annual and long-term business planning, distilling ambitions into pipelines, investment strategies, and measurable outcomes.

• Collaborate across CIFF pillar teams to integrate development finance solutions into missions and investment memo's, maximizing multiplier effects and systemic change.

• Stay connected to relevant geopolitical trends and new developments that could impact the strategy and reflect these appropriately from convening other organisations CIFF can work with including philanthropies and bilateral donors.

• Bring catalytic and innovative new thinking to our existing and new portfolios to scale the work and maximize the impact.

Programme Development, Delivery & Performance

• Lead the identification and structuring of catalytic financing opportunities that advance CIFF's strategic priorities, with a focus on creating pathways for private sector engagement, sustainable fiscal frameworks, and blended finance solutions.

• Guide the structuring of investment proposals, ensuring financial innovation, risk management, and alignment with CIFF's impact objectives.

• Provide technical development finance advice and guidance on portfolio management to pillar directors, managers and analysts, ensuring timely delivery, performance management, and compliance with governance standards.

• Apply agreed due diligence and risk management protocols appropriately throughout the development and delivery of proposals and programmes, to ensure the interests and reputation of the Foundation are protected.

• Conduct structured feasibility analysis on investment proposals, using an appropriate range of methodologies and techniques, to ensure they are based on logical and robust assumptions, which can withstand scrutiny from the Executive Team (ET) and CIFF Board.

• Champion evidence generation, embedding financial modelling, ROI analysis, and cost-benefit approaches into programme design and evaluation.

• Identify and cultivate opportunities for co-funding and leveraged partnerships, working closely with Africa pillar teams.

Sector Knowledge and Profile-Building

• Act as CIFF's subject-matter expert in development finance in Africa, providing timely insights to the Africa Leadership Team, CIFF Executive Team, and the Board, working in partnership with the Lead Economist in the CEO Office.

• Engage in thought leadership and field-building by working alongside the Deputy Executive Director – Africa and shaping discourse on sustainable financing for development, fiscal resilience, and innovative finance in Africa.

• Build and maintain a strong external network of policymakers, investors, DFIs, and philanthropies, positioning CIFF as a trusted partner in development finance.

Stakeholder and Partner Management

• Develop and manage strategic partnerships with national governments, regional economic communities, multilateral development banks, DFIs, African philanthropies, and the private sector.

• Collaborate with the Chief of Staff, Strategic Communication and Partnerships Director to cultivate partnerships that advance our development finance agenda.

• Alongside other Development Finance Directors and the Deputy Executive Director – Africa, support government counterparts in designing sustainable fiscal frameworks, including domestic resource mobilisation, and debt management.

Leadership of the Team

• Offer inspiring and motivational leadership that role models CIFF's values and leadership behaviours, and empowers and enables staff to deliver excellence

• Adopt a coaching approach with colleagues which instills a culture of openness and trust, embraces diverse thinking, and encourages continuous improvement and learning

• Provide ongoing support to all direct reports in manager and/or analyst roles ensuring high performance is enabled through objective setting, clear accountabilities and regular review.

Skills & Experience

• Strong experience in development finance, investment banking, blended finance, or fiscal policy, with desirable exposure to sectors such as health, education, climate, or gender in the African context.

• Demonstrated ability to design, structure, and scale catalytic financing instruments that mobilise domestic and international resources.

• Strong track record of working with African governments, multilateral development banks, DFIs, and philanthropies to deliver sustainable finance outcomes.

• Detailed understanding of using cost-benefit and ROI methodologies and metrics to inform strategy and business planning – preferably within an international development or charitable setting.

• Detailed understanding of the African macroeconomic, fiscal, and political economy context.

• High-level financial literacy, including cost-benefit analysis, ROI methodologies, and modelling of complex transactions.

• Exceptional relationship-building, negotiation, and influencing skills, with experience convening diverse stakeholders toward shared goals.

• Proven people leadership experience, with the ability to inspire, develop, and hold teams accountable.

• Excellent analytical, strategic, and communication skills, with the ability to translate technical finance concepts into compelling narratives.

Key Working Relationships

• CIFF Board and PIC members

• CIFF CEO Office especially the Lead Economist and his team

• Other CIFF Africa pillar teams

• Other CIFF teams – particularly functional teams (e.g., legal, HR, finance)Global institutional partners/stakeholders, Funders, African Philanthropies

• National governments, regional bodies, and local NGO partners in priority geographies

• Multilateral development banks, DFIs, and philanthropies

• Research and academic institutions active within sector specialism

Management Dimensions

Relational Dimension

• Cultivates and maintains strong relationships in Africa with diverse stakeholders, including government officials, private sector partners, investors, and community leaders.

• Leads and mentors a high-performing team, fostering a collaborative and results-oriented culture.

• Represents CIFF Africa effectively in negotiations, forums, and public engagements to advance development finance initiatives.

Strategic Dimension

• In collaboration with any other Development Finance Directors, leads the delivery of CIFF Africa's development finance agenda, ensuring it is fully aligned with and contributes to the implementation of CIFF's global Development Finance Framework and approved strategy.

• Identifies and evaluates new investment and financing opportunities that respond to Africa's development priorities and CIFF Africa missions, ensuring they are designed and delivered in alignment with CIFF's global Development Finance Framework.

• Oversees the entire project lifecycle, from design to monitoring and impact assessment.

Environmental/ Contextual Dimension

• Possesses a deep understanding of the political, economic, and social landscape of the regions where the CIFF operates.

• Navigates complex social political environments and adapts strategies to changing market conditions.

• Ensures all projects and financial activities adhere to ethical standards, social safeguards, and environmental best practices.

Alongside a competitive salary, we offer a generous benefits package here at CIFF that includes, but is not limited to the following:

• Annual leave - 25 days per annum. Increasing by 1 day after each year of service to a maximum of 30 days.
• Bonus - CIFF currently operates a discretionary bonus scheme.
• Pension
• Private medical insurance
• Training allowance
• Wellbeing allowance
• Life insurance

The closing date for this role is on or before Tuesday, October 14, 2025; CIFF reserves the right to close the job advert early if we receive a high number of suitable applications.

• Maintain and organize project documentation, including plans, reports, and correspondence.
• Schedule and coordinate project meetings, ensuring all relevant parties are invited and aware of the agenda.
• Take accurate minutes during meetings and distribute them along with action items in a timely manner.
• Assist project managers in tracking project timelines, deliverables, and milestones.
• Perform data entry and update project management systems as required.
• Communicate project updates and information to team members and stakeholders as directed.
• Organize and manage project-related files and digital assets.
• Provide general administrative support to the project management office.
• Assist with the preparation of project reports and presentations.
• Ensure all administrative tasks are completed accurately and efficiently.
• Liaise with team members to gather necessary information for project tasks.

• Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative support role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software (e.g., Asana, Trello, Monday.com) and virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision and a proactive approach.
• Strong multitasking capabilities and ability to prioritize effectively.
• Professional demeanor and ability to handle confidential information.
• Must have a reliable internet connection and a suitable home office setup.

RECRUITMENT FOR IPF CEO POSITION

Position Title:
Chief Executive Officer (CEO)

Reporting Line:
Board of Directors

Location:
Nairobi, Kenya

Employment Type:
Performance-based contract

INTRODUCTION

The
Institute of Public Finance (IPF)
, an independent, nonprofit think tank based in Nairobi, Kenya, seeks to recruit a
Chief Executive Officer (CEO)
.

With over a decade of experience, IPF stands at the forefront of revolutionizing public finance management systems through credible research, technical support, and policy influence. Guided by the principles of Transparency, Accountability, and Participation (TAP), IPF is committed to promoting efficient and effective public finance management for improved service delivery across Kenya and beyond.

JOB SUMMARY

The CEO will provide visionary leadership and direction to IPF, ensuring the organization achieves its mission of advancing research, policy influence, and advocacy in governance, accountability, and sustainable development.

Reporting to the Board of Directors, the CEO will be responsible for organizational strategy, governance, resource mobilization, external representation, and long-term institutional sustainability. The role requires a dynamic leader who combines thought leadership, policy expertise, fundraising capacity, and a strong commitment to IPF's mission.

DUTIES AND RESPONSIBILITIES

·
Strategic Leadership
: Drive IPF's strategic vision and position the organization as a leading voice in public finance policy debates nationally, regionally, and globally.

·
Governance and Board Relations
: Partner with the Board to strengthen governance, ensure accountability, and provide high-level strategic advice.

·
Finance and Resource Mobilization
: Lead fundraising and grant stewardship, secure sustainable funding streams, and ensure sound financial management.

·
External Relations and Advocacy
: Represent IPF at national and international platforms, forge strategic partnerships, and advocate for reforms in public finance, equity, and accountability.

·
Leadership and Culture
: Inspire and manage a high-performing team, foster innovation, and build a values-driven organizational culture of excellence and inclusion.

QUALIFICATIONS AND EXPERIENCE

· Bachelor's degree in Economics, Public Policy, Finance, Governance, or a related field (Master's degree preferred).

· At least 6 years of senior leadership experience with proven ability in organizational management and strategy.

· Demonstrated track record of influencing public policy, engaging government, and shaping governance reforms.

· Strong experience in resource mobilization, donor relations, and building cross-sector partnerships.

· Recognized as a thought leader with strong public representation and communication skills.

·
Proven capacity to lead diverse teams, manage performance, and nurture innovation

KNOWLEDGE AND SKILLS

· In-depth understanding of public finance management, governance reforms, and sustainable development.

· Strong research, advocacy, and analytical expertise.

· Excellent communication, negotiation, and relationship-building skills.

·
Commitment to IPF's values of transparency, accountability, equity, and participation

Expected Start Date:
1
st
January 2026

Application Procedure

If you believe your qualifications and career objectives align with this role, please submit your application including a cover letter and detailed CV (not exceeding 7 pages), indicating your current and expected salary.

Applications should clearly describe how you meet the stated requirements, with concise examples where possible.

Interested candidates should send their applications to:

Deadline for applications:
Friday, 26
th
September 2025.

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

If you are not contacted by 31
st
October 2025 at 5.00 p.m. East African Time, please note you were not successful.

• Develop, implement, and maintain the organization's PMO framework, including policies, processes, and best practices for project management.
• Establish and manage project intake, prioritization, and approval processes, ensuring alignment with strategic goals.
• Oversee the project portfolio, providing visibility into project status, risks, issues, and resource allocation.
• Develop and implement project management standards, templates, and tools to ensure consistency and efficiency.
• Provide guidance, coaching, and mentorship to project managers and teams across the organization.
• Facilitate project review meetings and governance forums to ensure projects are on track and within scope, budget, and timeline.
• Manage project reporting and communication, providing regular updates to senior management and stakeholders.
• Identify and mitigate project risks and dependencies across the portfolio.
• Lead the implementation of project management software and tools, ensuring effective utilization.
• Drive continuous improvement of PMO processes and project management methodologies.
• Foster a culture of project management excellence and accountability.
• Contribute to strategic planning by providing insights into project capacity, resource constraints, and portfolio performance.

• Bachelor's degree in Business Administration, Management, or a related field. PMP, PRINCE2, or similar certification is required.
• Minimum of 8 years of experience in project management, with at least 3 years in a PMO leadership role.
• Extensive experience in establishing and managing PMO functions within organizations.
• Proven ability to develop and implement project management methodologies and governance frameworks.
• Strong understanding of various project management approaches (e.g., Agile, Waterfall).
• Excellent leadership, communication, and stakeholder management skills.
• Proficiency in project portfolio management (PPM) tools and techniques.
• Demonstrated experience in risk management and issue resolution.
• Ability to work independently and effectively manage a remote team.
• Strategic thinking and the ability to translate business needs into project requirements.
• Experience in process improvement and change management.