9 Executive Administrative Assistant C Suite Support jobs in whatjobs
Executive Administrative Assistant (C-Suite Support)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a critical, fully remote position designed for a professional who thrives in a fast-paced environment and possesses exceptional communication and organizational skills. You will manage complex calendars, coordinate travel arrangements, prepare confidential documents, and act as a key point of contact, ensuring the smooth operation of executive functions. Your professionalism and attention to detail will be paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and security.
- Organize and prepare for executive meetings, including agendas, materials, and logistics, and take minutes when required.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication flow.
- Manage expense reporting and invoicing processes for executives.
- Conduct research and gather information for various projects and executive requests.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and event planning as needed.
- Proven experience as an Executive Administrative Assistant or similar high-level support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Ability to multitask, prioritize, and work independently in a remote setting.
- Strong problem-solving skills and resourcefulness.
- Experience coordinating complex travel arrangements and managing calendars across time zones.
- A degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - C-Suite Support
Posted 20 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring a high degree of autonomy and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong ability to prioritize and multitask in a fast-paced environment. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom), is essential. You should be adept at anticipating needs, problem-solving independently, and maintaining a professional demeanor at all times. Experience supporting senior-level executives, preferably in a remote capacity, is highly desirable. Excellent written and verbal communication skills are mandatory, along with the ability to build rapport and communicate effectively with internal and external stakeholders. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is preferred. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role is required. This remote role demands self-discipline, reliability, and a commitment to providing seamless support to executive leadership.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - C-Suite Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules in a fast-paced environment. You will be responsible for managing calendars, coordinating meetings and travel arrangements (both domestic and international), preparing reports and presentations, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess strong communication and interpersonal skills, advanced proficiency in office productivity software (Microsoft Office Suite, Google Workspace), and a keen eye for detail. Experience supporting multiple executives simultaneously is highly desirable. This is a remote-first position, requiring excellent time management, problem-solving abilities, and the capacity to work independently with minimal supervision. You will need to maintain a high level of professionalism and confidentiality. Key responsibilities include: managing complex and dynamic executive calendars, coordinating travel logistics and preparing detailed itineraries, drafting and proofreading emails, memos, and reports, organizing virtual meetings and taking minutes, and handling ad-hoc projects as assigned. You will also be responsible for managing expense reports and assisting with special projects. A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives, is required. Proven experience working effectively in a remote environment is essential. Fluency in English is a must, and proficiency in other relevant languages is a plus. The role is based in Nakuru, Nakuru, KE , but operates entirely remotely.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant, C-Suite Support
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, offering the flexibility to work from your preferred location. You will be instrumental in managing executive schedules, coordinating complex travel arrangements, preparing correspondence, and organizing high-level meetings and events. This role requires exceptional discretion, professionalism, and the ability to anticipate the needs of busy executives.
Key responsibilities include managing calendars, scheduling appointments, and coordinating meetings, ensuring no conflicts and efficient use of executive time. You will handle incoming communications, screen calls, and manage email correspondence with a high degree of accuracy and professionalism. This role involves preparing reports, presentations, and other documents, often requiring research and data compilation. You will also be responsible for making detailed domestic and international travel arrangements, including flights, accommodation, and ground transportation, and preparing itineraries.
The ideal candidate will possess a minimum of 5 years of experience supporting senior executives in a fast-paced environment. Excellent communication (written and verbal), organizational, and time-management skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are required. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. You must be proactive, resourceful, and able to work independently with minimal supervision. This remote role demands strong interpersonal skills and the ability to build rapport with internal and external stakeholders. While the position is remote, understanding the business context and operations within Nairobi, Nairobi, KE will be advantageous.
Qualifications:
Key responsibilities include managing calendars, scheduling appointments, and coordinating meetings, ensuring no conflicts and efficient use of executive time. You will handle incoming communications, screen calls, and manage email correspondence with a high degree of accuracy and professionalism. This role involves preparing reports, presentations, and other documents, often requiring research and data compilation. You will also be responsible for making detailed domestic and international travel arrangements, including flights, accommodation, and ground transportation, and preparing itineraries.
The ideal candidate will possess a minimum of 5 years of experience supporting senior executives in a fast-paced environment. Excellent communication (written and verbal), organizational, and time-management skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are required. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. You must be proactive, resourceful, and able to work independently with minimal supervision. This remote role demands strong interpersonal skills and the ability to build rapport with internal and external stakeholders. While the position is remote, understanding the business context and operations within Nairobi, Nairobi, KE will be advantageous.
Qualifications:
- Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or similar role.
- Proficiency in Microsoft Office Suite and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Discretion and ability to handle confidential information.
- Proactive and resourceful with a strong work ethic.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant, C-Suite Support
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with grace and efficiency. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking detailed minutes. You will serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, and ensuring timely responses. Proactive identification of potential conflicts and challenges, followed by the implementation of effective solutions, is crucial. The ideal candidate will possess excellent judgment, discretion, and a strong understanding of confidentiality requirements. Proficiency in office productivity software, including advanced calendar management, document creation, and presentation software, is essential. The ability to manage complex projects, conduct research, and prepare reports and presentations independently is highly valued. Strong written and verbal communication skills are paramount for liaising with executives, team members, and external partners in a remote environment. This role demands a proactive approach to anticipating needs and a commitment to ensuring the smooth and efficient operation of the executive office. We are looking for an individual who is a true gatekeeper, a master organizer, and a trusted partner to our executives, capable of thriving in an autonomous, remote work setting. Responsibilities include: Managing complex executive calendars, scheduling meetings, and coordinating appointments. Arranging domestic and international travel, including flights, accommodations, and ground transportation. Preparing agendas, distributing meeting materials, and taking accurate minutes. Drafting, proofreading, and editing correspondence, reports, and presentations. Acting as a liaison between executives and internal/external stakeholders. Screening calls, emails, and other communications, prioritizing urgent matters. Conducting research and compiling information for various projects. Managing expense reports and processing invoices. Maintaining confidential files and information with the utmost discretion. Anticipating executive needs and proactively addressing them. Coordinating special projects and events as needed. Qualifications: Bachelor's degree or equivalent professional experience. Minimum of 5 years of experience providing administrative support to senior executives (C-suite level preferred). Proven ability to manage complex calendars and travel arrangements. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Excellent organizational, time management, and prioritization skills. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. High level of professionalism, discretion, and confidentiality. Ability to work independently and proactively in a remote setting. Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams). Strong problem-solving abilities and resourcefulness.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant - C-Suite Support
Posted 10 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm committed to innovation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its C-suite executives. This is a critical, fully remote position that demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. You will be the central point of contact for executive calendars, travel arrangements, correspondence, and meeting coordination, ensuring the smooth operation of executive activities. The role, though based in **Bungoma, Bungoma, KE**, operates on a fully remote basis.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a highly capable administrative professional to provide essential support to senior leadership within a dynamic and forward-thinking organization, all within a fully remote work structure. If you are a self-starter with a passion for seamless executive support, we encourage you to apply.
Key Responsibilities:
- Manage and coordinate complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistics are handled efficiently.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper.
- Organize and prepare agendas, materials, and minutes for executive meetings and board meetings.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather information for various projects and initiatives as requested.
- Manage expense reports and reconcile corporate credit card statements.
- Coordinate logistics for virtual and in-person events and offsites.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized electronic and physical filing systems.
- Foster strong working relationships with internal teams and external contacts.
Qualifications:
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
- Demonstrated ability to handle sensitive and confidential information with discretion.
- Proactive problem-solver with a keen eye for detail.
- Ability to work independently and manage responsibilities with minimal supervision in a fully remote environment.
- Adaptability and flexibility to accommodate changing priorities and demands.
- Experience in the technology sector is a plus.
This is an excellent opportunity for a highly capable administrative professional to provide essential support to senior leadership within a dynamic and forward-thinking organization, all within a fully remote work structure. If you are a self-starter with a passion for seamless executive support, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant, C-Suite Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This fully remote position is critical in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities with utmost professionalism. You will be responsible for managing complex calendars, coordinating travel, preparing reports, and acting as a gatekeeper to ensure executives' time is maximized.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and calls across different time zones.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations.
- Take meeting minutes and ensure timely follow-up on action items.
- Manage expense reporting and reimbursement processes for executives.
- Conduct research on various topics as needed by executives.
- Maintain confidential files and sensitive information with discretion.
- Serve as a liaison between executives and internal/external stakeholders, ensuring professional and efficient communication.
- Anticipate the needs of executives and proactively address potential issues.
- Manage special projects as assigned by the executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proven experience managing complex calendars and international travel arrangements.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Outstanding organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- High degree of professionalism, discretion, and confidentiality.
- Proactive problem-solver with a resourceful and 'can-do' attitude.
- Ability to work independently with minimal supervision.
- Experience in (specific industry, e.g., technology, finance) is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant - C-Suite Support
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly growing international company, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its C-suite executives. This is a critical, fully remote role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities with efficiency and professionalism. You will serve as the primary point of contact for administrative matters, ensuring the smooth operation of executive schedules, communications, and travel arrangements. The ideal candidate is adept at anticipating needs, problem-solving proactively, and maintaining a high level of confidentiality. Your contributions will be vital in enabling our executives to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and conference calls, ensuring no conflicts.
- Arrange and coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications (emails, calls, mail), ensuring timely and appropriate responses.
- Organize and manage executive meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and security.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research on various topics as requested by executives.
- Manage expense reporting and reimbursements for executives.
- Maintain organized digital and physical filing systems.
- Proactively identify and resolve administrative issues before they arise.
- Provide general administrative support, such as processing invoices, ordering supplies, and managing contact databases.
- Minimum of 5 years of experience supporting C-level executives in a fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion, diplomacy, and professionalism.
- Ability to work independently with minimal supervision and anticipate executive needs.
- Experience with international travel arrangements and visa processing is a plus.
- Strong problem-solving abilities and a proactive approach.
- Bachelor's degree in Business Administration or a related field is preferred.
- Must be reliable, detail-oriented, and possess a strong work ethic, suitable for a remote work setting.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - C-Suite Support
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This role is fundamental to ensuring the smooth and efficient operation of executive-level activities within a remote-first organizational structure. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing meeting materials and presentations. This role requires a strong command of virtual communication tools and collaboration platforms to maintain seamless interaction with executives and internal teams. Confidentiality and discretion are paramount, as you will handle sensitive information on a regular basis. Responsibilities include drafting correspondence, preparing reports, and assisting with special projects as assigned. You will also serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication. The ability to work independently, exercise sound judgment, and adapt to changing priorities in a dynamic remote environment is crucial. Proven experience supporting senior executives is essential. Excellent proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and a keen understanding of remote work best practices are required. Our client values individuals who are proactive problem-solvers and possess a positive, can-do attitude. This is an outstanding opportunity for a seasoned administrative professional to leverage their skills and contribute to executive success in a fully remote capacity. While our client has operational connections in Mlolongo, Machakos, KE , this position is entirely remote.
This advertiser has chosen not to accept applicants from your region.
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