891 Administrative Staff jobs in Kenya
Office Administrator
30200 Kitale, Rift Valley
KES55000 Annually
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Job Description
Our client, a reputable facilities management company, is seeking a highly organized and proactive Office Administrator to support their operations. This role offers a hybrid work arrangement, combining remote flexibility with in-office collaboration.
The Office Administrator will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient working environment. You will handle a variety of tasks, including managing correspondence, scheduling appointments, maintaining office supplies, and providing general support to the team. Excellent communication and organizational skills are essential for this role. Key responsibilities will include:
This is a hybrid position, requiring the candidate to work some days from home and some days in our Kitale office. The successful applicant will be a reliable, self-motivated individual with a positive attitude and a commitment to providing excellent support. Join our client's team and contribute to their efficient operations.
The Office Administrator will be responsible for managing the day-to-day administrative operations of the office, ensuring a smooth and efficient working environment. You will handle a variety of tasks, including managing correspondence, scheduling appointments, maintaining office supplies, and providing general support to the team. Excellent communication and organizational skills are essential for this role. Key responsibilities will include:
- Managing incoming and outgoing mail and courier services.
- Answering and directing phone calls, and responding to general inquiries.
- Greeting visitors and managing the reception area.
- Scheduling meetings and appointments for staff, and managing calendars.
- Maintaining and organizing office filing systems, both physical and digital.
- Ordering and maintaining office supplies and equipment.
- Assisting with travel arrangements and expense reporting.
- Preparing reports, presentations, and correspondence as needed.
- Coordinating with vendors and service providers.
- Providing administrative support to various departments and senior management.
- Ensuring the office environment is tidy and well-maintained.
- Implementing and improving administrative procedures.
This is a hybrid position, requiring the candidate to work some days from home and some days in our Kitale office. The successful applicant will be a reliable, self-motivated individual with a positive attitude and a commitment to providing excellent support. Join our client's team and contribute to their efficient operations.
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0
Office Administrator
50200 Bungoma, Western
KES70000 month
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Posted 1 day ago
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Job Description
Our client, a growing consulting firm, is looking for a detail-oriented and proactive Office Administrator to manage their operational hub. This role is crucial for ensuring the smooth day-to-day functioning of the office environment. You will be the first point of contact for clients and visitors, manage administrative tasks, and support the efficient operations of the team. Excellent organizational skills and a friendly demeanor are essential for this position.
Key responsibilities include:
The ideal candidate will have a high school diploma or equivalent, with additional administrative training or certification being an advantage. Previous experience in an administrative or office support role is highly preferred. Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), are required. Excellent communication, interpersonal, and organizational skills are vital. A proactive attitude and the ability to multitask effectively are key to success in this role. Join our client and contribute to a productive work environment.
Key responsibilities include:
- Managing front desk operations, including greeting visitors, answering phones, and directing inquiries.
- Handling incoming and outgoing mail and courier services.
- Scheduling and coordinating meetings, appointments, and travel arrangements for staff.
- Maintaining office supplies and managing inventory.
- Assisting with the preparation of documents, reports, and presentations.
- Organizing and maintaining physical and digital filing systems.
- Providing general administrative support to the team.
- Ensuring the office environment is tidy and well-maintained.
- Assisting with event planning and coordination.
- Processing invoices and expense reports.
- Managing office equipment and coordinating maintenance.
The ideal candidate will have a high school diploma or equivalent, with additional administrative training or certification being an advantage. Previous experience in an administrative or office support role is highly preferred. Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), are required. Excellent communication, interpersonal, and organizational skills are vital. A proactive attitude and the ability to multitask effectively are key to success in this role. Join our client and contribute to a productive work environment.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator
30200 Kitale, Rift Valley
KES65000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to support our remote operations. This role is crucial for ensuring the smooth and efficient functioning of our administrative tasks from a fully remote setting. You will be responsible for a wide range of duties, including managing electronic filing systems, coordinating virtual meetings, handling correspondence, and maintaining databases. The ideal candidate will possess excellent communication skills, a keen eye for detail, and proficiency in standard office software, including word processing, spreadsheets, and presentation tools. You should be adept at multitasking, prioritizing workload effectively, and maintaining confidentiality. Responsibilities will extend to scheduling appointments, preparing reports, and assisting with onboarding new remote team members. You will also be the primary point of contact for internal queries related to administrative processes. This position requires a self-starter who can work independently and manage their time efficiently in a remote environment. A strong commitment to providing exceptional support to our team is essential. You will be part of a collaborative team that values efficiency and clear communication. This is a great opportunity to contribute to our company's success while enjoying the flexibility of a fully remote role. We are an equal opportunity employer and encourage applications from all qualified individuals.
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2
Office Administrator
20100 Nyeri Town
KES75000 month
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Posted 1 day ago
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Job Description
Our client is looking for a detail-oriented and organized Office Administrator to manage their operations in Nyeri. This role requires a proactive individual who can handle a wide range of administrative tasks to ensure the smooth running of the office. You will be the first point of contact for visitors and will handle incoming communications, manage correspondence, and direct inquiries appropriately. Your responsibilities will include maintaining office supplies, managing filing systems, scheduling meetings, coordinating travel arrangements, and assisting with general office upkeep. You will also be involved in basic bookkeeping, processing invoices, and maintaining financial records. Key Responsibilities:
- Managing reception area and handling incoming calls and correspondence.
- Organizing and scheduling meetings, appointments, and maintaining calendars.
- Maintaining and updating office records, both physical and digital.
- Ordering and managing office supplies and equipment.
- Assisting with travel arrangements and accommodation for staff.
- Preparing reports and presentations as required.
- Handling basic financial tasks such as invoicing and expense tracking.
- Ensuring the office environment is tidy and presentable.
- Providing administrative support to management and other staff members.
- Assisting with event planning and execution.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator
00201 Mumbuni
KES50000 Annually
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Posted 1 day ago
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Job Description
Our client is looking for a highly organized and proactive Office Administrator to support their team. This role requires a meticulous individual who can manage a wide range of administrative tasks, ensuring the smooth day-to-day operation of the office. The ideal candidate will be proficient in office management software, possess excellent communication skills, and have a keen eye for detail. This hybrid position offers a blend of remote work and in-office presence, requiring adaptability and strong time management skills. Key responsibilities include managing correspondence (emails, calls, letters), maintaining office supplies and equipment, organizing and scheduling meetings and appointments, handling travel arrangements, and providing general administrative support to the team. You will be responsible for managing and updating company databases and records, preparing reports and presentations, and coordinating with vendors and service providers. The Office Administrator will also play a key role in greeting visitors, managing incoming and outgoing mail, and assisting with event planning and coordination. Maintaining a tidy and functional office environment is also part of the role. A secondary school certificate or equivalent is required, with a diploma or certification in office administration or a related field being an advantage. Proven experience as an Office Administrator or in a similar administrative role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Familiarity with office equipment (printers, scanners, copiers) and basic troubleshooting skills are expected. Excellent organizational and time-management skills, with the ability to prioritize tasks effectively, are crucial. Strong written and verbal communication skills, along with good interpersonal skills, are necessary to interact professionally with colleagues, clients, and vendors. The ability to work independently and as part of a team in a hybrid setting is important. Discretion and confidentiality are key attributes for this role. If you are a motivated and detail-oriented individual seeking a dynamic administrative role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator
30200 Kitale, Rift Valley
KES70000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of our office. This role is crucial for ensuring a smooth and efficient working environment. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, maintaining office supplies, assisting with travel arrangements, and providing general support to staff and visitors. Excellent communication skills, attention to detail, and a professional demeanor are essential for success in this position.
Key responsibilities include:
Qualifications:
Key responsibilities include:
- Managing incoming and outgoing mail and communications.
- Answering and directing phone calls to the appropriate personnel.
- Scheduling meetings, appointments, and managing calendars.
- Greeting visitors and providing a welcoming environment.
- Maintaining office supplies inventory and ordering as needed.
- Assisting with travel arrangements for staff.
- Organizing and filing documents, both physical and digital.
- Providing administrative support to various departments as required.
- Assisting with event planning and coordination for company activities.
- Ensuring the office is tidy and well-maintained.
- Handling basic bookkeeping and expense tracking.
- Maintaining confidentiality of sensitive information.
Qualifications:
- High school diploma or equivalent; further qualifications in administration are a plus.
- Minimum of 3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize effectively.
- Professional attitude and demeanor.
- Reliability and punctuality.
- Experience with office equipment (printers, copiers, scanners).
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator
00204 Gathiruini
KES50000 month
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide essential support in a hybrid work model. This role is critical in ensuring the smooth day-to-day operations of the office, managing administrative tasks, and supporting various departments. You will be responsible for a range of duties including managing schedules, coordinating meetings, handling correspondence, maintaining office supplies, and assisting with travel arrangements. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and strong organizational abilities. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential. This position requires a candidate who can manage their time effectively, prioritize tasks, and work both independently and collaboratively in a hybrid environment. Your responsibilities will include greeting visitors, answering phones, processing mail, and maintaining filing systems. You will also assist with event planning and other administrative projects as needed. We are looking for a reliable and efficient individual who can contribute to a positive and productive work atmosphere. This role offers a blend of remote flexibility and in-office collaboration.
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Office Administrator
30200 Kitale, Rift Valley
KES85000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a meticulous and efficient Office Administrator to manage the remote administrative functions of their dynamic organization. This role is pivotal in ensuring the smooth day-to-day operations by providing comprehensive support across various departments. Your responsibilities will include managing correspondence, maintaining electronic filing systems, coordinating virtual meetings, preparing documents, and assisting with onboarding new remote employees. You will be the first point of contact for many inquiries, requiring excellent communication and interpersonal skills.
Key duties involve scheduling appointments, managing office supplies (remotely, e.g., vendor coordination), processing invoices, and ensuring compliance with company policies and procedures. You will also be responsible for updating internal databases, assisting with travel arrangements for occasional in-person needs, and supporting various administrative projects. The ideal candidate possesses strong organizational skills, a proactive attitude, and proficiency in Microsoft Office Suite or similar productivity tools. Experience with cloud-based collaboration platforms and a solid understanding of remote work best practices are essential. This is a fully remote position that requires a high degree of self-motivation, attention to detail, and the ability to multitask effectively. You should be comfortable working independently while also being a collaborative team player. If you are a detail-oriented individual looking for a challenging and rewarding remote administrative role, this opportunity is for you. Your dedication to providing exceptional support will be instrumental in maintaining operational efficiency and fostering a positive work environment.
Key duties involve scheduling appointments, managing office supplies (remotely, e.g., vendor coordination), processing invoices, and ensuring compliance with company policies and procedures. You will also be responsible for updating internal databases, assisting with travel arrangements for occasional in-person needs, and supporting various administrative projects. The ideal candidate possesses strong organizational skills, a proactive attitude, and proficiency in Microsoft Office Suite or similar productivity tools. Experience with cloud-based collaboration platforms and a solid understanding of remote work best practices are essential. This is a fully remote position that requires a high degree of self-motivation, attention to detail, and the ability to multitask effectively. You should be comfortable working independently while also being a collaborative team player. If you are a detail-oriented individual looking for a challenging and rewarding remote administrative role, this opportunity is for you. Your dedication to providing exceptional support will be instrumental in maintaining operational efficiency and fostering a positive work environment.
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator
00100 Gathiruini
KES45000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Office Administrator to join their dynamic team in Mlolongo, Machakos, KE . This role is integral to the smooth daily operations of the office, providing essential support to staff and management. The successful candidate will be responsible for managing office correspondence, including emails, mail, and phone calls, ensuring timely and professional responses. You will maintain and organize office filing systems, both physical and digital, and manage office supplies inventory, placing orders as needed to prevent shortages. Key duties include scheduling and coordinating meetings, appointments, and travel arrangements for staff. You will also be expected to prepare reports, presentations, and other documents as required, often involving data entry and basic analysis. Greeting visitors and directing them to the appropriate personnel is another crucial aspect of this position, ensuring a welcoming environment. This role requires exceptional multitasking abilities, keen attention to detail, and a strong command of office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). The ideal candidate will possess excellent communication and interpersonal skills, with the ability to handle sensitive information confidentially. A minimum of two years of experience in an administrative support role is preferred. While this position offers a hybrid work arrangement, the ability to commute to our Mlolongo office is essential for specific duties and team collaborations. We are looking for someone who is a self-starter, resourceful, and can work independently with minimal supervision while also being a strong team player. This is an excellent opportunity to contribute to a growing organization and develop your administrative career.
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8
Office Administrator
00200 Abothuguchi West
KES25000 month
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and organized Office Administrator to manage daily office operations in their **Ruiru, Kiambu, KE** branch. This role offers a hybrid work arrangement, blending remote flexibility with essential in-office presence for key tasks. The ideal candidate will be the central point of contact for internal and external stakeholders, ensuring the smooth and efficient running of the office environment.
Key responsibilities include:
Qualifications:
Key responsibilities include:
- Managing incoming and outgoing communications, including phone calls, emails, and mail.
- Greeting visitors and clients in a professional and welcoming manner.
- Maintaining office supplies inventory and coordinating with vendors for procurement.
- Scheduling appointments, meetings, and managing the office calendar.
- Preparing reports, presentations, and other documents as required.
- Assisting with travel arrangements and accommodation for staff.
- Organizing and maintaining filing systems, both physical and digital.
- Providing administrative support to various departments and teams.
- Ensuring the office is tidy and well-maintained, coordinating with cleaning services when necessary.
- Handling basic bookkeeping tasks, such as processing invoices and expenses.
- Implementing and maintaining office policies and procedures.
- Assisting in the onboarding process for new employees.
- Managing office equipment and ensuring it is in good working order.
- Responding to employee inquiries regarding administrative matters.
- Maintaining confidentiality of sensitive information.
Qualifications:
- High school diploma or equivalent; further qualifications in office administration are a plus.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality.
- A proactive approach to problem-solving.
- Familiarity with office management software and tools.
- A collaborative spirit and ability to work effectively within a team.
- Must be comfortable with a hybrid work schedule, balancing remote work with in-office responsibilities.
- A positive attitude and a commitment to providing excellent service.
This advertiser has chosen not to accept applicants from your region.
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