What Administrative Staff Jobs are in Kenya?

Our client, WhatJobs Direct, is seeking a diligent and organized Administrative Support Clerk to join our operations in Bungoma, Bungoma, KE . This is an on-site position at our Bungoma office, focusing on providing essential administrative and clerical support to ensure the efficient functioning of our daily activities. We are looking for a reliable individual with a strong work ethic, excellent attention to detail, and the ability to manage a variety of tasks. The ideal candidate will be responsible for managing office correspondence, maintaining records, assisting staff with their administrative needs, and ensuring the office environment is well-maintained and professional. This role is integral to supporting our team and contributing to the overall productivity of our organization within the Bungoma region.

• Process and distribute incoming mail and prepare outgoing mail.
• Answer telephone calls, screen and direct inquiries.
• Provide customer service to clients and visitors.
• Maintain and update filing systems, ensuring accuracy and completeness.
• Perform data entry and verification tasks.
• Assist with scheduling appointments and managing calendars.
• Photocopying, scanning, and faxing documents.
• Order and maintain office supplies.
• Provide support for meetings, including room setup and refreshment.
• General clerical duties as assigned.

• Previous experience in an administrative or clerical role is preferred.
• Strong organizational skills and accuracy in work.
• Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel).
• Good verbal and written communication skills.
• Ability to multitask and manage time effectively.
• Professional demeanor and ability to interact with diverse individuals.
• Reliability and punctuality are essential.
• Ability to work independently and as part of a team.
• Must be able to work on-site in Bungoma, Bungoma, KE .

• Competitive hourly rate based on experience.
• Opportunity to gain valuable administrative experience.
• Supportive team environment.
• Exposure to various office operations.
• A role contributing to the business community in Bungoma .

Our client is seeking a proactive and detail-oriented Administrative Support Specialist to join their team in Kitale, Trans-Nzoia . This hybrid role offers the flexibility of remote work combined with essential in-office collaboration. The successful candidate will be instrumental in providing comprehensive administrative support across various departments, ensuring the smooth and efficient operation of the office. We are looking for an individual with strong organizational skills, excellent communication abilities, and a commitment to accuracy. This position is ideal for someone who thrives in a dynamic environment and is eager to contribute to the success of the team. You will be a key point of contact for both internal staff and external visitors, handling a wide range of administrative tasks.

• Manage and maintain office calendars, scheduling meetings and appointments.
• Prepare, edit, and format various documents, reports, and presentations.
• Organize and maintain both physical and digital filing systems.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Assist with travel arrangements and expense reporting.
• Order and manage office supplies and equipment.
• Provide general administrative support to staff and management.
• Coordinate logistics for both virtual and in-person meetings.
• Assist with data entry and update relevant databases.
• Ensure a well-organized and functional office environment during in-office days.

• Proven experience in an administrative support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a hybrid setting.
• Familiarity with office equipment and virtual collaboration tools.
• A proactive approach to problem-solving.
• High school diploma or equivalent; further qualifications are a plus.

Our client offers a competitive salary, paid time off, and opportunities for professional development. This hybrid position provides the flexibility to work remotely on certain days while fostering in-office teamwork and engagement. You will be part of a supportive company culture with access to resources that promote career growth. This role is an excellent opportunity to develop your administrative skills within a reputable organization.

• Oversee the day-to-day administrative operations of the office.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Act as the first point of contact for internal and external inquiries, handling them efficiently and professionally.
• Maintain organized filing systems, both physical and digital, for easy access to information.
• Process invoices, expense reports, and other financial administrative tasks.
• Ensure the office environment is well-maintained, tidy, and compliant with safety regulations.
• Provide essential administrative support to management and various departments.
• Assist in organizing company events and activities.
• Manage incoming and outgoing mail, deliveries, and courier services.

• Proven experience as an Administrative Coordinator or in a similar administrative role.
• Strong organizational, time-management, and multitasking skills.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively both independently and as part of a team.
• A professional and customer-focused demeanor.
• Experience with office equipment and administrative software.
• Ability to handle sensitive information with discretion.
• Familiarity with the **Garissa, Garissa, KE** business environment is beneficial.
• High school diploma or equivalent; a higher qualification is advantageous.

• Competitive annual salary and benefits package.
• Opportunity to work in a stable and supportive company in **Garissa, Garissa, KE**.
• Gain valuable experience in office administration and management.
• Be part of a dedicated and professional team.
• Potential for career advancement and professional development.
• Contribute directly to the operational efficiency of the organization.
• A role that offers day-to-day variety and engagement.

• Oversee the daily administrative operations of the office.
• Manage office supplies, equipment, and facilities maintenance.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Act as a primary point of contact for internal and external inquiries.
• Maintain organized filing systems, both physical and digital.
• Process invoices, expense reports, and other financial documentation.
• Ensure the office is well-maintained, presentable, and meets health and safety standards.
• Provide administrative support to management and various departments.
• Assist in the organization of company events and activities.
• Manage communication channels, including phones and correspondence.

• Minimum of 3 years of experience in an Administrative Officer or similar role.
• Strong understanding of office management principles and best practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to accuracy.
• Experience working in **Nakuru, Kenya** or a similar urban setting is beneficial.
• High school diploma or equivalent; a degree in a related field is an advantage.
• Proven ability to handle confidential information with discretion.

• Competitive annual salary commensurate with experience.
• Opportunity to work in a dynamic and established company.
• Be part of a dedicated team in **Nakuru, Kenya**.
• Potential for professional growth and development.
• Regular performance reviews and feedback.
• Contribute directly to the operational success of the organization.
• Stable, long-term employment in a key administrative role.

• Greet visitors and answer phone inquiries in a professional and courteous manner.
• Manage incoming and outgoing mail, emails, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Organize and maintain the office filing system, both physical and digital.
• Schedule and coordinate meetings, including preparing agendas and taking minutes.
• Provide administrative support to staff, including preparing documents and presentations.
• Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.
• Ensure the office environment is clean, organized, and welcoming.
• Manage the organization's contact database and update information regularly.
• Assist in the planning and execution of small events or workshops.

• Previous experience as an Administrative Assistant or Office Assistant.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A friendly and professional demeanor.
• Ability to work independently and as part of a team.
• Experience working in the non-profit sector is a plus.
• Must be based in or willing to commute to Bungoma, Bungoma, KE .
• A Diploma in a relevant field is preferred.

• Competitive salary commensurate with experience.
• Health insurance benefits.
• Paid annual leave and public holidays.
• Opportunity to work for a meaningful cause.
• Supportive and collaborative team environment.
• Professional development opportunities.
• Stable employment in a key community organization.
• Potential for growth within the organization.