4,773 Administrative Staff jobs in Kenya

• Manage project calendars, schedule meetings, and coordinate logistics.
• Prepare meeting agendas, take minutes, and distribute action items.
• Organize and maintain project documentation, files, and databases.
• Assist in the preparation of reports, presentations, and project proposals.
• Handle incoming and outgoing correspondence via email and phone.
• Process expense reports and manage invoices.
• Coordinate travel arrangements for team members.
• Liaise with clients and internal stakeholders to facilitate project progress.
• Provide general administrative support to project managers and team members.
• Ensure timely completion of administrative tasks to support project timelines.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Proactive and able to work independently in a remote setting.
• High level of discretion and professionalism.

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
• Conduct research on various topics as requested by executives.
• Manage and organize digital and physical files, ensuring easy retrieval of information.
• Assist with personal errands and tasks as required by the executive team.
• Liaise with internal departments and external stakeholders to gather information and facilitate communication.
• Handle confidential information with the highest level of discretion and professionalism.
• Proactively anticipate the needs of the executives and provide solutions before issues arise.
• Manage expense reporting and reimbursement processes.
• Support event planning and coordination for meetings or off-sites.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
• Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
• High degree of professionalism, discretion, and reliability.
• Ability to work independently and take initiative.
• Experience in managing complex travel arrangements.
• Familiarity with cloud-based file management systems.
• Previous experience supporting C-suite executives is highly preferred.

Program Assistant - Administrative & Client Support
Job #: req34370

Organization: IFC

Sector: Administration/Office Support

Grade: GC

Term Duration: 3 years 0 months

Recruitment Type: Local Recruitment

Location: Nairobi,Kenya

Required Language(s): English

Preferred Language(s)
Closing Date: 10/1/2025 (MM/DD/YYY) at 11:59pm UTC

Description
Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit .

IFC is seeking to recruit a dynamic, motivated, and organized Program Assistant to provide effective and efficient administrative support to IFC Industry and Advisory Teams. This role will contribute to the effective operation and administrative coordination of the office.

The positions are based in Nairobi, Kenya.

Role And Responsibilities
Key roles and responsibilities include the following:

• Provides quality control of internal and external documents; reviews documents for accuracy and adherence with IFC and World Bank guidelines and procedures;
• Assists staff for the drafting, editing, formatting, and production of documents and correspondence.
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank;
• Solves non-routine problems (e.g. responds to requests requiring research to address query at hand, etc);
• Assists in preparation of conferences, seminars, workshops, analyze budgetary scope, build a database of participants and draft event reports, etc.;
• Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data;
• Maintains up-to-date work unit project and other files (both paper and electronic);
• Corresponds with vendors to solicit price quotes for supplies and make hotel reservations in accordance with World Bank Group policy;
• Manages logistics requests for the visiting missions of the units;
• Collaborates with other team members and contributes productively to the team's work and output Fully involves others in the work of the team;
• Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff;
• Provide primary assistance to the Finance officer including specialized support accounting and SAP related operations;
• Assist with any other administrative matters in the Central Africa sub-region or corporate initiatives;
• Back-up other ACS in the office and in the region when needed.

Selection Criteria

Note:
Only applicants who are nationals, legal residents, or otherwise have legal presence in the duty station independent of any employer, and who are authorized to work in the duty station, will be considered.

• Minimum of bachelors' degree with a minimum of 5 years relevant work experience in similar role, preferably in a large international organization;
• Excellent organizational and administrative skills. Demonstrated ability to organize, prioritize, schedule, plan and coordinate work and other activities internally and externally;
• Strong attention to detail and to maintaining high quality standards;
• Proven ability to create and work in a team-oriented, multi-cultural environment, to perform effectively in a constantly changing environment with competing activities and demands, and to effectively serve as a team member;
• Demonstrated ability to organize and implement projects and tasks, set priorities, coordinate and monitor assignments to maximize efficiency and quality;
• Effective analytical, research and problem-solving skills and ability to work independently and make judgments and decisions with minimal supervision;
• Strong communication skills in English and French (verbal and written), including ability to draft, proofread and edit correspondence;
• Demonstrated ability to respond and deal effectively with diverse situations which require good judgment, tact, diplomacy and confidentiality;
• Good computer skills; proficiency with various software technologies such as MS Office, Outlook, OneDrive and other standard office productivity software. Ability to learn quickly new software applications.

WBG Culture Attributes

• Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
• Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
• Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the
World Bank
and
IFC
, including our values and inspiring stories.

• Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
• Coordinating and preparing materials for internal and external meetings, including agendas, presentations, and minutes.
• Handling all aspects of domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Managing and filtering email correspondence and prioritizing urgent communications.
• Preparing, proofreading, and editing various documents, reports, and presentations.
• Conducting research and compiling information for special projects as needed.
• Processing expense reports and managing budget-related administrative tasks.
• Serving as a primary point of contact for internal and external stakeholders, maintaining professional communication.
• Maintaining and organizing electronic and physical filing systems.
• Anticipating executive needs and proactively addressing potential issues.
• Ensuring confidentiality and discretion in handling sensitive information.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Strong understanding of virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Outstanding organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful with a keen eye for detail.
• Ability to work independently and prioritize tasks in a remote setting.
• Prior experience in the technology sector is a plus.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain digital and physical filing systems.
• Assist with budget management, expense tracking, and invoice processing.
• Order and manage office supplies and equipment.
• Provide general administrative support to the team as needed.
• Ensure efficient operation of office equipment and systems.
• Act as a point of contact for internal and external inquiries.
• Assist with event planning and coordination.
• Perform other administrative duties as assigned.

• Proven experience as an Office Administrator, Executive Assistant, or similar administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to multitask, prioritize, and manage workload effectively in a remote environment.
• Proactive attitude and ability to anticipate needs.
• Discretion and confidentiality in handling sensitive information.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Reliable internet connection and a dedicated workspace.

• Managing executive calendars, scheduling appointments, and coordinating meetings.
• Handling incoming and outgoing correspondence, including emails and phone calls.
• Preparing reports, presentations, and other documents for executive review.
• Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
• Maintaining office supplies inventory and managing procurement processes.
• Ensuring the office environment is organized, tidy, and functional.
• Acting as a liaison between executives and other departments or external parties.
• Handling confidential information with the utmost discretion.
• Assisting with event planning and coordination for internal and external functions.
• Implementing and refining administrative procedures to enhance efficiency.

• Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with calendar management and travel coordination.
• Proactive problem-solving abilities.
• Familiarity with office management procedures.
• Adept at working both independently and collaboratively within a team.

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare, format, and proofread documents, reports, and presentations.
• Arrange travel and accommodation for executives and team members.
• Organize and maintain electronic and physical filing systems.
• Conduct research and gather information as needed.
• Process expense reports and manage petty cash.
• Provide logistical support for virtual and in-person events.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively address administrative challenges.
• Ensure efficient and organized workflow in a remote setting.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and ability to handle confidential information.
• Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
• A relevant diploma or associate degree is preferred.

• Manage executive calendars and schedule appointments.
• Prepare correspondence, memos, and presentations.
• Coordinate and document virtual meetings.
• Maintain digital filing systems and databases.
• Assist with project-related administrative tasks.
• Handle incoming and outgoing communications.
• Provide general administrative support to a team of executives.
• Manage travel arrangements and expense reports.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication abilities.
• Ability to work independently and manage multiple priorities remotely.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with project management and virtual collaboration tools is a plus.

• Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Assist with expense reporting and budget tracking.
• Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
• Act as a liaison between executives and internal/external stakeholders.
• Handle ad-hoc administrative tasks and projects as assigned.
• Proactively identify and address potential scheduling conflicts or administrative issues.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
• Excellent written and verbal communication skills, with strong attention to detail.
• High level of discretion and confidentiality.
• Ability to work independently, anticipate needs, and take initiative in a remote setting.
• Experience with travel booking and expense management systems.
• Professional demeanor and strong interpersonal skills.
• A reliable internet connection and a dedicated home office space.