1,060 Administrative Staff jobs in Kenya
Office Administrator
1010 Nyeri Town
KES75000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of their busy office located in Nyeri, Nyeri, KE . This hybrid role offers a balance between remote flexibility and in-office presence, requiring you to be present in the office a few days a week for essential on-site duties. The Office Administrator will be responsible for ensuring the smooth and efficient running of the workplace, providing administrative support to the team, and acting as the first point of contact for visitors and inquiries. You will manage office supplies, maintain filing systems, schedule meetings, handle correspondence, and assist with travel arrangements. This role involves maintaining a professional and welcoming office environment, coordinating with vendors, and ensuring all office equipment is in good working order. Strong organizational skills, attention to detail, and the ability to multitask are crucial. You should be proficient in Microsoft Office Suite and possess excellent communication and interpersonal skills. The ideal candidate is a team player who can anticipate needs and proactively solve problems. Experience in a similar administrative role is preferred. This is a fantastic opportunity to contribute to a supportive work environment and grow your administrative career.
Key Responsibilities:
Key Responsibilities:
- Manage general office operations and ensure a productive work environment.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and organize physical and digital filing systems.
- Order and manage office supplies and inventory.
- Greet visitors and provide general information or direct them appropriately.
- Assist with the preparation of reports, presentations, and other documents.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Support HR and finance departments with administrative tasks as needed.
- Maintain a clean, organized, and welcoming office space.
- Implement and improve office administrative procedures and policies.
- Handle basic IT troubleshooting and coordinate with IT support when necessary.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Proven experience as an Office Administrator or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and problem-solving capabilities.
- Experience with office equipment (printers, scanners, phone systems).
This advertiser has chosen not to accept applicants from your region.
0
Office Administrator
30200 Tuwan
KES60000 Monthly
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage their day-to-day administrative operations. This role is crucial for ensuring the smooth functioning of the office, supporting staff, and maintaining an efficient work environment. The Office Administrator will be responsible for a wide range of tasks, including managing correspondence, scheduling meetings, coordinating travel arrangements, maintaining office supplies, handling basic bookkeeping, and acting as a point of contact for visitors and internal inquiries. You will also play a key role in assisting with HR-related administrative tasks, organizing company events, and ensuring compliance with office policies and procedures. This position requires excellent communication and interpersonal skills, strong organizational abilities, and proficiency in standard office software. The ideal candidate will be detail-oriented, possess a can-do attitude, and be adept at multitasking and prioritizing workload effectively. This is a hybrid role, offering a balance between remote work flexibility and in-office collaboration, based in Eldoret, Uasin Gishu, KE . A commitment to providing exceptional support and maintaining a positive office atmosphere is essential. Previous experience in an administrative support role is highly desirable.
Key Responsibilities:
Key Responsibilities:
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and conference calls.
- Arrange travel logistics, including flights, accommodation, and ground transportation.
- Maintain office supplies inventory and place orders as needed.
- Assist with basic bookkeeping tasks, including processing invoices and expense reports.
- Serve as the primary point of contact for internal and external inquiries.
- Support HR functions by assisting with onboarding paperwork and record-keeping.
- Organize and coordinate office events and team-building activities.
- Ensure the office environment is organized, presentable, and well-maintained.
- Implement and enforce office policies and procedures.
- Manage office equipment and liaise with IT support for technical issues.
- Assist with any other administrative tasks as required by management.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Office Administrator or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality in handling sensitive information.
- Customer service orientation and a professional demeanor.
- Ability to work both independently and collaboratively in a hybrid work model.
- Familiarity with basic accounting principles is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator
30200 Abothuguchi West
KES70000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Office Administrator to manage their administrative operations. This is a fully remote position, offering the flexibility to manage office functions and support the team from anywhere. You will be responsible for ensuring the smooth and efficient day-to-day operation of the office, providing essential support to staff, and managing various administrative tasks. The ideal candidate will have exceptional organizational skills, a proactive approach, and proficiency in office management software. Your duties will include managing calendars, scheduling appointments and meetings, handling correspondence, maintaining office supplies, processing invoices and expense reports, coordinating travel arrangements, and serving as a central point of contact for internal and external inquiries. You will also be involved in organizing company events and ensuring all administrative processes are efficient and effective. We are looking for someone with excellent communication skills, attention to detail, and the ability to multitask and prioritize effectively in a remote environment. A commitment to maintaining a professional and supportive work atmosphere is essential. This is an excellent opportunity for a skilled administrator to contribute to the operational efficiency of the organization and support its team members, all within a flexible remote work setting.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage daily office operations and administrative tasks.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails and mail.
- Maintain office supplies inventory and place orders as needed.
- Process invoices, expense reports, and manage petty cash.
- Serve as a point of contact for internal and external inquiries.
- Organize and support company events and team activities.
- Maintain electronic and physical filing systems.
- Assist with the onboarding of new employees.
- Ensure office policies and procedures are followed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Detail-oriented with strong problem-solving skills.
- Ability to multitask and prioritize tasks effectively in a remote environment.
- Discretion and professionalism in handling confidential information.
- Proactive and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator
20100 Nyeri Town
KES1200000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a dedicated and efficient Office Administrator to manage their remote administrative operations. This role is crucial for maintaining an organized and productive remote work environment. The ideal candidate will be highly organized, proactive, and possess excellent communication and multitasking abilities. You will be responsible for a variety of administrative tasks, including managing correspondence, coordinating virtual meetings, maintaining records, and supporting team members. This is a fully remote position, demanding self-motivation and a strong attention to detail. You will act as a central point of contact for internal administrative needs.
Responsibilities:
Responsibilities:
- Manage and coordinate virtual meetings, including scheduling, sending invites, and ensuring technical readiness.
- Handle incoming and outgoing communications, including emails and phone calls, directing them appropriately.
- Maintain organized digital filing systems and databases.
- Assist with the preparation of reports, presentations, and other documents.
- Coordinate travel arrangements and logistics for remote team members as needed.
- Manage office supplies and inventory for remote staff (if applicable).
- Support onboarding processes for new remote employees.
- Act as a liaison between departments for administrative matters.
- Process expense reports and reconcile invoices.
- Implement and maintain efficient administrative processes and workflows.
- Provide general administrative support to the wider team.
- Ensure compliance with company policies and procedures.
- Assist in organizing virtual team-building activities and events.
- Respond to employee inquiries regarding administrative matters.
- High school diploma or equivalent; Associate's degree in Business Administration or a related field is preferred.
- Minimum of 3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
- Detail-oriented with a proactive approach to problem-solving.
- Experience with CRM or project management software is a plus.
- Familiarity with the business environment in Nyeri, Nyeri, KE is an advantage, though the role is fully remote.
- Ability to work independently and as part of a remote team.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator
00100 Abothuguchi West
KES180000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client seeks a highly organized and proactive Office Administrator to manage daily administrative operations and ensure a smooth-running office environment. This role requires a detail-oriented individual with excellent multitasking and communication skills. The administrator will be responsible for a wide range of tasks to support the efficiency of the office, including managing correspondence, scheduling appointments, maintaining records, and providing general administrative support to staff. This position involves a hybrid work model, combining remote flexibility with in-office presence for key collaborative tasks and office management duties.
Responsibilities:
Responsibilities:
- Manage incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain and organize physical and digital filing systems, ensuring accuracy and accessibility of information.
- Prepare documents, reports, presentations, and correspondence as needed.
- Manage office supplies inventory and place orders as necessary.
- Ensure the office premises are well-maintained and organized.
- Provide administrative support to various departments as required.
- Assist in event planning and coordination for office activities.
- Greet visitors and manage the reception area during in-office days.
- Process expense reports and manage petty cash.
- Liaise with vendors and service providers to ensure timely delivery of services.
- Implement and maintain office procedures and policies.
- Support onboarding processes for new employees.
- Handle basic IT troubleshooting and coordinate with IT support when necessary.
- Contribute to a positive and efficient work environment.
- A High School Diploma or equivalent; further education or certification in administration is a plus.
- Minimum of 2 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving.
- Familiarity with office equipment and basic IT support.
- Experience with hybrid work arrangements is beneficial.
- A positive attitude and a willingness to learn.
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator
00201 Gathiruini
KES65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is looking for a dynamic and organized Office Administrator to manage daily administrative operations at their office in Mlolongo, Machakos . This role requires a proactive individual who can handle a wide range of tasks efficiently. Responsibilities include managing office supplies, coordinating meetings and appointments, handling correspondence (emails, mail, calls), and maintaining organized filing systems. You will be responsible for greeting visitors, managing the reception area, and ensuring a smooth flow of communication within the office. Assisting with travel arrangements for staff and clients, and managing office equipment maintenance are also key duties. This position offers a hybrid work model, allowing for a balance between in-office collaboration and remote work flexibility. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in common office software such as Microsoft Office Suite (Word, Excel, Outlook). You should have exceptional communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and vendors. A minimum of two years of experience in an administrative role is preferred. Experience with basic accounting tasks or bookkeeping is a plus. You will be expected to maintain a high level of professionalism and confidentiality at all times. This is an excellent opportunity for someone looking to contribute to the efficient functioning of a busy office environment while enjoying the benefits of a flexible work arrangement. The successful candidate will be instrumental in supporting the smooth day-to-day operations of the company.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator
50200 Tuwan
KES65000 Monthly
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of their office located in Bungoma, Bungoma, KE . The ideal candidate will be responsible for maintaining a smooth and efficient working environment, supporting staff, and managing administrative tasks. This role requires excellent organizational skills, a professional demeanor, and the ability to multitask effectively.
Responsibilities:
Qualifications:
This role is critical to ensuring the smooth functioning of our client's operations. If you are a motivated individual with a passion for organization and support, we encourage you to apply.
Responsibilities:
- Manage the reception area and ensure a welcoming environment for visitors and staff.
- Handle incoming and outgoing mail, packages, and deliveries.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain office supplies inventory and place orders as needed.
- Organize and maintain physical and digital filing systems.
- Assist with preparing reports, presentations, and correspondence.
- Manage office equipment, including printers, copiers, and computers, and arrange for maintenance.
- Liaise with vendors and service providers to ensure timely delivery of services.
- Support onboarding processes for new employees, including preparing workspace and necessary documents.
- Handle general inquiries from staff and external parties via phone, email, and in person.
- Assist with event planning and coordination for company activities.
- Ensure the office space is tidy, organized, and adheres to safety standards.
- Process invoices and expense reports.
- Provide administrative support to management and other departments as required.
- Implement and maintain office policies and procedures.
Qualifications:
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Proven experience as an Office Administrator, Office Assistant, or relevant role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office management software and equipment.
- Proactive approach to problem-solving.
- Professional and courteous demeanor.
- Familiarity with basic bookkeeping is an advantage.
- Ability to work independently and as part of a team.
This role is critical to ensuring the smooth functioning of our client's operations. If you are a motivated individual with a passion for organization and support, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative staff Jobs in Kenya !
6
Office Administrator
20400 Mwembe
KES55000 Monthly
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to join their fully remote team. This role is crucial in ensuring the smooth and efficient day-to-day operations of the organization. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments and meetings, maintaining digital filing systems, and coordinating internal communications. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to multitask effectively in a virtual environment. You will handle inquiries from clients, vendors, and employees, providing professional and timely responses. Key responsibilities include managing travel arrangements, assisting with report preparation, and supporting various departments with administrative needs. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential. You will also be responsible for maintaining office supplies and managing vendor relationships remotely. This position requires strong communication skills, both written and verbal, as you will be interacting with colleagues and external parties daily. The ability to work independently, manage your workload with minimal supervision, and maintain confidentiality are critical for success. This is an excellent opportunity for an experienced administrator who thrives in a remote-first setting and is dedicated to providing exceptional support. You will be a key enabler of productivity, ensuring that administrative functions are seamless, allowing other team members to focus on their core responsibilities. We are looking for individuals who are adaptable, resourceful, and possess a strong work ethic. Your proactive approach to problem-solving and your commitment to maintaining efficient administrative processes will be highly valued. This role offers the flexibility of remote work while ensuring you are an integral part of the team's success. The administrative backbone of the company depends on your diligent work, ensuring that all operational aspects are managed effectively and efficiently from a distance. Your role ensures that information flows smoothly and that the operational needs of the company are met consistently.
Responsibilities:
Responsibilities:
- Manage and organize digital filing systems and company records.
- Schedule and coordinate meetings, appointments, and virtual events.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Assist in the preparation of reports, presentations, and other documents.
- Manage office supplies inventory and procurement processes remotely.
- Act as a liaison between employees, clients, and external partners.
- Provide administrative support to various departments as needed.
- Maintain confidentiality of sensitive information.
- Organize and coordinate travel arrangements when required.
- Ensure efficient and effective administrative operations in a remote setting.
- Proven experience as an Office Administrator or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented and accurate in work.
- Experience working in a remote or virtual environment is highly preferred.
- Ability to work independently with minimal supervision.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator
70100 Abothuguchi West
KES80000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is looking for a proactive and organized Office Administrator to support their daily operations. This role offers a hybrid work arrangement, combining remote flexibility with in-office collaboration. The Office Administrator will be responsible for managing administrative tasks, ensuring the smooth running of the office environment, and providing support to staff members. Key duties include managing correspondence, scheduling appointments and meetings, maintaining office records and filing systems, ordering supplies, and handling basic bookkeeping tasks. You will act as the first point of contact for visitors and callers, providing excellent customer service. Experience with office management software, strong organizational skills, and attention to detail are crucial. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. The ideal candidate possesses excellent communication and interpersonal skills, with the ability to multitask and prioritize effectively. A proactive approach to problem-solving and a commitment to maintaining a professional and efficient workspace are essential. Previous experience in an administrative or office management role is highly preferred. This role is ideal for an individual who thrives in a structured yet adaptable environment, contributing to the overall efficiency of the organization. You will play a key role in maintaining a positive and productive work atmosphere. The hybrid model allows for focused work periods at home and collaborative engagement in the office. Hybrid Position based out of Garissa, Garissa, KE .
This advertiser has chosen not to accept applicants from your region.
8
Office Administrator
10200 Ngong
KES65000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and proactive Office Administrator to manage daily administrative operations. This is a fully remote position, offering the flexibility to manage office functions efficiently from any location. The ideal candidate will be adept at organizing, communicating, and ensuring the smooth running of a virtual workplace.
Responsibilities:
Responsibilities:
- Manage and maintain office calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Prepare, proofread, and edit documents, reports, and presentations.
- Organize and maintain digital and physical filing systems for efficient record-keeping.
- Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Assist with inventory management of office supplies and equipment.
- Act as a primary point of contact for internal and external inquiries.
- Process invoices, expense reports, and other financial documentation.
- Support new employee onboarding processes with necessary administrative tasks.
- Maintain a high level of confidentiality and professionalism in handling sensitive information.
- Anticipate office needs and proactively implement solutions.
- Ensure efficient communication flow across different departments and remote teams.
- Assist with special projects and ad-hoc administrative tasks as required.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Uphold organizational standards and contribute to a positive remote work environment.
- High school diploma or equivalent; further qualifications in administration or office management are a plus.
- Previous experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize effectively in a remote setting.
- Proactive problem-solving abilities and a can-do attitude.
- Ability to work independently with minimal supervision.
- A team player who can collaborate effectively with colleagues remotely.
This advertiser has chosen not to accept applicants from your region.
9