30 Remote Administrative Assistant Executive Support jobs in whatjobs
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient functioning of administrative operations within a remote-first environment. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and maintain a high level of professionalism and discretion. You will be responsible for a wide range of administrative tasks, including calendar management, correspondence handling, document preparation, travel arrangements, and meeting coordination. Your ability to anticipate needs and proactively address challenges will be key to your success.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, format, and proofread documents, reports, and presentations.
- Arrange travel and accommodation for executives and team members.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed.
- Process expense reports and manage petty cash.
- Provide logistical support for virtual and in-person events.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address administrative challenges.
- Ensure efficient and organized workflow in a remote setting.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information.
- Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
- A relevant diploma or associate degree is preferred.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage administrative tasks efficiently from your home office. As an Administrative Assistant, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling all aspects of executive travel arrangements. Your role will involve preparing correspondence, reports, and presentations, ensuring accuracy and professionalism. You will manage incoming and outgoing communications, screen calls, and prioritize inquiries. Maintaining confidential files and records, both physical and digital, will be a key responsibility. You will also assist with expense reporting, invoice processing, and other financial administrative tasks. Proactive identification of potential issues and proposing solutions to ensure smooth operations for the executives you support is essential. Exceptional communication and interpersonal skills are required to interact effectively with internal staff, external clients, and stakeholders at all levels. The ability to multitask, prioritize tasks effectively, and work independently with minimal supervision is crucial for success in this remote role. Proficiency in virtual collaboration tools, office productivity software (e.g., Microsoft Office Suite, Google Workspace), and calendar management systems is mandatory. We are looking for a reliable, discreet, and resourceful individual with a strong work ethic and a commitment to providing a high level of support. A proactive approach to problem-solving and a keen eye for detail will make you an invaluable asset to our client's executive team.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, and presentations.
- Screen and direct phone calls and email inquiries.
- Maintain and organize electronic and physical filing systems.
- Process expense reports and assist with invoicing.
- Handle sensitive information with discretion and confidentiality.
- Anticipate needs and proactively address administrative challenges.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle multiple tasks and prioritize effectively in a remote setting.
- Discretion and a high level of professionalism.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing documents and presentations, and handling confidential correspondence. The ideal candidate will possess exceptional communication, organizational, and time-management skills, with a keen ability to anticipate needs and manage priorities effectively. Proficiency in office productivity software and virtual collaboration tools is essential. As a remote-first professional, you must be a self-starter, possess excellent problem-solving abilities, and maintain a high level of professionalism and discretion. You will serve as a key point of contact, ensuring smooth communication and efficient workflow for the executives you support. While your administrative association may be with Ruiru, Kiambu, KE , you will be part of a dynamic, distributed administrative support team. We are looking for an individual who is dedicated to providing exceptional support, maintaining confidentiality, and contributing to the overall efficiency of our leadership team. If you excel at multitasking, thrive in a remote setting, and are committed to delivering outstanding administrative assistance, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage incoming and outgoing communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Conduct research and compile information for various projects.
- Handle confidential and sensitive information with discretion.
- Assist with expense reporting and budget tracking.
- Provide general administrative support to the executive team as needed.
- Foster positive working relationships with internal and external stakeholders.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage workload effectively in a remote environment.
- Proactive approach to problem-solving and anticipating needs.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Experience in a remote-first organization is highly desirable.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive remote executive support. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. You will be instrumental in ensuring the smooth day-to-day operations of our executives, managing their schedules, coordinating communications, and handling various administrative tasks with efficiency and discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced virtual environment. You must be proficient with standard office software and comfortable utilizing various communication and collaboration tools.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, attend meetings, and take minutes, distributing them in a timely manner.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Prepare and edit correspondence, reports, and presentations.
- Conduct research and compile data as needed for reports and projects.
- Organize and maintain electronic and physical filing systems.
- Coordinate logistics for virtual events and team gatherings.
- Process expense reports and manage basic budgeting for executive needs.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Maintain strict confidentiality of all sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar executive support role, preferably in a remote setting.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and a high level of professionalism.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- High level of accuracy and attention to detail.
- Must have reliable internet access and a dedicated workspace for remote work.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Remote Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This is a fully remote position, allowing you to work from anywhere within your preferred location. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and thrives in a fast-paced, virtual environment.
As a Remote Administrative Assistant, you will be instrumental in ensuring the smooth operation of the executive team. Your responsibilities will include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), preparing meeting agendas and minutes, and handling confidential correspondence. You will serve as a primary point of contact for internal and external stakeholders, requiring a professional and polished demeanor at all times. The ability to anticipate needs, problem-solve independently, and maintain a high level of accuracy is crucial.
Key Responsibilities:
As a Remote Administrative Assistant, you will be instrumental in ensuring the smooth operation of the executive team. Your responsibilities will include managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), preparing meeting agendas and minutes, and handling confidential correspondence. You will serve as a primary point of contact for internal and external stakeholders, requiring a professional and polished demeanor at all times. The ability to anticipate needs, problem-solve independently, and maintain a high level of accuracy is crucial.
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and calls efficiently.
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and meeting minutes with meticulous attention to detail.
- Serve as a liaison between executives and internal/external clients, stakeholders, and employees.
- Conduct research and prepare background materials for meetings and projects.
- Manage and organize electronic and physical files, ensuring confidentiality and easy retrieval of information.
- Process expense reports and manage departmental budgets.
- Assist with event planning and coordination for virtual and in-person gatherings.
- Screen and direct phone calls and email inquiries.
- Proactively identify and resolve administrative issues and escalate when necessary.
- Maintain a high level of professionalism and discretion in handling sensitive information.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision and a strong sense of initiative.
- Detail-oriented with a commitment to accuracy.
- Experience with calendar management and travel coordination.
- A dedicated home office setup with reliable high-speed internet access.
- Adaptability and a positive attitude in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide dedicated executive support. This is a fully remote position, perfect for an individual who excels at managing schedules, coordinating tasks, and maintaining efficient operations from a home office. You will be the organizational backbone for senior leadership, ensuring seamless communication, timely completion of tasks, and proactive problem-solving. The ideal candidate possesses exceptional attention to detail, discretion, and the ability to anticipate needs and provide support with minimal supervision. Strong proficiency in office software and excellent virtual communication skills are essential.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and travel.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Organize and maintain digital filing systems and important documents.
- Conduct research and prepare reports or presentations as required.
- Coordinate logistics for virtual meetings and events.
- Assist with expense reporting and budget tracking.
- Proactively identify and resolve administrative challenges.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidentiality and handle sensitive information with discretion.
- Support ad-hoc administrative projects as assigned.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong written and verbal communication skills.
- Excellent problem-solving abilities and a proactive attitude.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively in a remote setting.
- High level of discretion and professionalism.
- Experience with project management tools is a plus.
- A diploma or certificate in a relevant field is an advantage.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support to senior leadership. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. You will be responsible for managing calendars, scheduling meetings, preparing correspondence, making travel arrangements, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will have a proven track record of providing high-level administrative support in a remote setting. You will act as a gatekeeper and liaison, screening calls and emails, and ensuring timely follow-up on action items. Discretion and confidentiality are paramount in this role. We are looking for an individual who is proficient in using productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. The ability to anticipate needs, take initiative, and work independently with minimal supervision is essential. This role offers the flexibility to work from anywhere, contributing to the efficiency of our client's executive team. Join a supportive and forward-thinking remote environment. Mombasa, Mombasa, KE . This fully remote opportunity allows you to leverage your administrative expertise to support key decision-makers. If you are an experienced administrative professional seeking a challenging and flexible remote role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications (emails, phone calls).
- Manage expense reporting and reconciliation.
- Organize and maintain electronic and physical filing systems.
- Conduct research and prepare summaries on various topics as needed.
- Provide general administrative support and assist with special projects.
- Liaise with internal and external stakeholders on behalf of executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an administrative assistant or executive assistant.
- Proven experience providing remote executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Tech-savvy with a willingness to learn new tools.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Remote administrative assistant executive support Jobs in Kenya !
6
Remote Administrative Assistant - Executive Support
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote setting. This role is essential for ensuring the smooth day-to-day operations of our senior leadership team. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing meeting materials. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You must be proficient in a range of office software and communication tools, and capable of handling sensitive information with discretion and professionalism. This is a remote-first position, requiring excellent written and verbal communication skills, as well as the ability to anticipate needs and proactively address challenges. Your responsibilities will include managing correspondence, organizing digital files, and assisting with various administrative projects. You will serve as a key point of contact for internal and external stakeholders, ensuring clear and timely communication. We are looking for a reliable and efficient individual who can provide exceptional support to our executives, enabling them to focus on strategic priorities. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote environment is paramount. This role offers the opportunity to contribute to a dynamic organization while enjoying the flexibility of working from home. You will play a vital role in ensuring the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange and coordinate domestic and international travel logistics for executives.
- Prepare meeting agendas, take minutes, and distribute meeting notes.
- Manage and organize digital filing systems and document management.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Assist with expense reporting and budget tracking for executive support.
- Prepare presentations, reports, and other documents as required.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively provide support.
- Manage special administrative projects as assigned.
- Maintain confidentiality and exercise discretion in all matters.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Discretion and professionalism in handling confidential information.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work independently and maintain productivity in a remote setting.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is critical in ensuring the smooth operation of day-to-day administrative tasks and supporting senior management, all within a remote work environment. You will be the organizational backbone, managing schedules, coordinating communications, and handling a variety of administrative duties.
Key Responsibilities:
Qualifications:
This is a fully remote position, allowing you to contribute effectively from anywhere. The role is designated for the **Meru, Meru, KE** region, providing remote opportunities for individuals located within or willing to operate remotely from this area. If you are a detail-oriented and dedicated administrative professional, we invite you to apply.
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, scheduling meetings, appointments, and travel.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and directing them as appropriate.
- Organize and maintain digital filing systems, ensuring easy access to important information.
- Coordinate logistics for virtual meetings, including setting up platforms, sending invitations, and taking minutes.
- Assist with expense reporting and budget tracking as needed.
- Conduct research and compile information for various projects and assignments.
- Provide a high level of professional and confidential support to executives.
- Anticipate needs and proactively address potential issues before they arise.
- Liaise with internal departments and external stakeholders on behalf of the executives.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Proactive and resourceful, with a demonstrated ability to multitask and prioritize effectively.
- Experience working in a remote or distributed team environment is highly desirable.
- Adept at problem-solving and finding efficient solutions.
- High school diploma or equivalent; further qualifications in office administration are a plus.
This is a fully remote position, allowing you to contribute effectively from anywhere. The role is designated for the **Meru, Meru, KE** region, providing remote opportunities for individuals located within or willing to operate remotely from this area. If you are a detail-oriented and dedicated administrative professional, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is ideal for a meticulous individual adept at managing complex schedules, coordinating meetings, and handling diverse administrative tasks with efficiency and discretion. You will be an integral part of the executive team, ensuring smooth operations and facilitating seamless communication across departments and with external stakeholders. The ability to manage multiple priorities and maintain a high level of confidentiality is paramount.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile data for reports and presentations.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and initiatives as assigned.
- Maintain organized electronic and physical filing systems.
- Liaise with internal departments and external parties on behalf of the executives.
- Process expense reports and manage budget-related administrative tasks.
- Provide general administrative support, such as ordering supplies and managing office-related tasks, remotely.
- Anticipate the needs of the executives and proactively address them.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Exceptional organizational and time-management skills.
- Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams) and project management software.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively.
- High level of attention to detail and accuracy.
- Discretion and ability to handle sensitive information.
- Proven ability to work independently and proactively in a remote environment.
- Strong problem-solving skills and a resourceful attitude.
This advertiser has chosen not to accept applicants from your region.
9