What Jobs are available for Administrative Tasks in Kenya?
Showing 2434 Administrative Tasks jobs in Kenya
Remote Office Administrator - Operations Support
Posted 12 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide essential operational support. This is a fully remote position, perfect for an individual who excels at managing administrative tasks and ensuring the smooth functioning of a virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings, handling correspondence, processing invoices, and maintaining digital filing systems. The ideal candidate will possess excellent communication skills, a keen eye for detail, and proficiency in standard office software suites (Microsoft Office, Google Workspace). Experience with project management tools and virtual collaboration platforms is highly advantageous. You will act as a central point of contact for internal and external inquiries, demonstrating exceptional problem-solving abilities and a commitment to providing outstanding support. This role requires the ability to multitask, prioritize effectively, and work independently with minimal supervision. Maintaining confidentiality and demonstrating a professional demeanor at all times are paramount. You will play a critical role in streamlining administrative processes and ensuring efficient operations for our client. This remote role allows you to contribute significantly to the efficiency of our operations, supporting teams based in and around the **Meru, Meru, KE** area, from your own convenient location.
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Office Administrator and Operations Support
Posted 26 days ago
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Job Description
Our client, a growing professional services firm, is seeking an organized and proactive Office Administrator and Operations Support professional to join their team in **Kericho, Kericho, KE**. This role offers a flexible hybrid work arrangement, allowing for a blend of in-office and remote work. The ideal candidate will be instrumental in ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support, and assisting with various operational tasks. You will be the first point of contact for many inquiries, manage office supplies, coordinate meetings, and support the broader team with their administrative needs. A meticulous approach to tasks and excellent communication skills are paramount for success in this role.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity to be a key support figure in a dynamic team located in **Kericho, Kericho, KE**. The hybrid model allows for excellent work-life balance while maintaining crucial in-person collaboration.
Key Responsibilities:
- Manage the reception area and greet visitors, providing a professional and welcoming first impression.
- Handle incoming and outgoing mail, courier services, and manage general correspondence.
- Maintain office supplies inventory and place orders as needed, ensuring cost-effectiveness.
- Schedule and coordinate internal and external meetings, including booking rooms and arranging catering.
- Prepare meeting agendas, take minutes, and distribute them to relevant parties.
- Manage the office calendar and ensure all appointments and deadlines are tracked.
- Provide administrative support to management and staff, including data entry, filing, and document preparation.
- Assist with travel arrangements for staff, including booking flights and accommodation.
- Maintain and update office databases and filing systems, both physical and digital.
- Liaise with vendors and service providers to ensure the smooth functioning of office equipment and facilities.
- Support HR functions with onboarding new employees and maintaining personnel records.
- Handle general inquiries from clients and employees via phone and email.
- Assist with basic bookkeeping tasks as required.
- Contribute to maintaining a tidy, organized, and efficient office environment.
Qualifications:
- A Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment such as printers, scanners, and phone systems.
- A proactive attitude and ability to work independently with minimal supervision, as well as collaboratively within a team.
- Discretion and confidentiality when handling sensitive information.
- Adaptability and willingness to take on new responsibilities.
- Experience with basic accounting or HR support is a plus.
This is a fantastic opportunity to be a key support figure in a dynamic team located in **Kericho, Kericho, KE**. The hybrid model allows for excellent work-life balance while maintaining crucial in-person collaboration.
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1
Senior Office Administrator and Operations Manager
Posted 10 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator and Operations Manager to oversee their administrative functions and operational efficiency in a fully remote capacity. This critical role ensures the smooth running of day-to-day operations, supports various departments, and manages essential administrative tasks. The ideal candidate will be detail-oriented, possess excellent communication and multitasking skills, and have a strong understanding of office management principles. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and supporting the wider team. This is a fully remote position, offering the flexibility to work from home. Key responsibilities include:
Candidates should have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent proven experience. A minimum of 5 years of experience in office administration, executive assistance, or operations management is required. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is essential. Strong organizational and time management skills, with the ability to prioritize tasks effectively, are critical. Exceptional written and verbal communication skills are a must. Experience with project management or virtual collaboration tools is advantageous. The ability to work independently, maintain confidentiality, and adapt to changing priorities in a remote work environment is paramount. This is a fantastic opportunity to play a key role in supporting the operational success of a growing organization.
- Managing and coordinating executive calendars and scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
- Maintaining organized and up-to-date filing systems, both physical and digital.
- Preparing reports, presentations, and other documents as required.
- Managing office supplies inventory and procurement.
- Coordinating with vendors and service providers.
- Assisting with onboarding processes for new employees.
- Providing administrative support to various departments and team members.
- Implementing and improving administrative procedures and policies.
- Acting as a point of contact for internal and external inquiries.
- Ensuring the smooth operation of remote work tools and systems.
- Managing basic HR administrative tasks such as record-keeping.
- Assisting with event planning and coordination for virtual company events.
Candidates should have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent proven experience. A minimum of 5 years of experience in office administration, executive assistance, or operations management is required. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is essential. Strong organizational and time management skills, with the ability to prioritize tasks effectively, are critical. Exceptional written and verbal communication skills are a must. Experience with project management or virtual collaboration tools is advantageous. The ability to work independently, maintain confidentiality, and adapt to changing priorities in a remote work environment is paramount. This is a fantastic opportunity to play a key role in supporting the operational success of a growing organization.
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2
Senior Office Administrator & Operations Manager
Posted 25 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Office Administrator & Operations Manager to oversee the smooth and efficient functioning of their remote operations. This role is crucial in managing day-to-day administrative tasks, streamlining operational processes, and ensuring a productive virtual work environment for all employees. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and a strong understanding of administrative best practices. Key responsibilities include managing office supplies and equipment (for remote employees), coordinating virtual meetings and events, maintaining digital filing systems, processing invoices and expense reports, and acting as a primary point of contact for employee inquiries. You will also be involved in implementing and refining operational policies and procedures to enhance efficiency and employee experience. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), project management tools, and communication platforms (e.g., Slack, Zoom) is essential. This position requires outstanding communication, interpersonal, and time management skills, with the ability to multitask effectively and prioritize tasks in a dynamic, remote setting. You will play a key role in fostering a positive and productive company culture, even from a distance. The successful applicant will be detail-oriented, resourceful, and committed to providing excellent support to both employees and management. This is a fantastic opportunity to contribute significantly to the operational success of a growing organization, supporting teams that may have connections to **Thika, Kiambu, KE**, all managed remotely.
Responsibilities:
Qualifications:
Responsibilities:
- Manage daily administrative operations for a remote workforce.
- Oversee virtual office supplies and equipment procurement and distribution.
- Schedule and coordinate virtual meetings, webinars, and team events.
- Maintain digital filing systems and ensure data accuracy.
- Process invoices, expense reports, and manage vendor relationships.
- Serve as the primary point of contact for internal employee inquiries.
- Develop and implement efficient administrative and operational procedures.
- Assist with onboarding processes for new remote employees.
- Manage travel arrangements for remote staff as needed.
- Support management with ad-hoc administrative and operational tasks.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience in office administration or operations management, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and manage multiple priorities effectively.
- Discretion and ability to handle confidential information.
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3
Remote Administrative Assistant - Project Support
Posted 18 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential project support. This role is integral to the smooth execution of various projects, offering comprehensive administrative assistance to project managers and team members, all within a remote work environment. You will be responsible for managing project documentation, scheduling meetings, coordinating project timelines, preparing reports, and facilitating communication among project stakeholders. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong understanding of project management support functions. Proficiency in standard office software and project management tools is crucial. You must be comfortable working independently, managing multiple tasks simultaneously, and meeting deadlines in a fast-paced setting. This is a fully remote position, requiring excellent virtual communication and collaboration skills. You will be the backbone of project operations, ensuring that all administrative aspects run seamlessly. The ability to anticipate needs, troubleshoot minor issues, and maintain a high level of professionalism is paramount. This role offers the opportunity to contribute to impactful projects and gain valuable experience in project coordination. We are looking for an individual who is adaptable, efficient, and dedicated to providing exceptional administrative support from afar. Your contributions will directly impact project success by ensuring clarity, organization, and timely execution of tasks. The role demands a self-starter attitude and the ability to maintain focus and productivity in a remote setting. This position supports projects primarily associated with the Ongata Rongai, Kajiado, KE region, requiring coordination with local stakeholders as needed.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and teams.
- Manage project documentation, including organizing files, maintaining version control, and ensuring accessibility.
- Schedule and coordinate project meetings, prepare agendas, and distribute minutes.
- Assist in tracking project progress, identifying potential roadblocks, and flagging issues for resolution.
- Prepare project status reports and other necessary documentation.
- Facilitate communication between project team members and stakeholders.
- Manage calendars and coordinate travel arrangements (if applicable).
- Conduct research and gather information as needed for project tasks.
- Maintain project databases and update relevant information.
- Process invoices and expense reports related to project activities.
- Respond to inquiries and provide information related to projects.
- Ensure adherence to project administrative procedures and guidelines.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of proven experience as an Administrative Assistant, Project Coordinator, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and manage workload effectively in a remote setting.
- Proactive and resourceful problem-solver.
- Discretion in handling confidential information.
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4
Senior Office Administrator & Operations Coordinator
Posted 3 days ago
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Job Description
Our client, a progressive professional services firm, is seeking a highly organized and proactive Senior Office Administrator and Operations Coordinator to manage their virtual administrative functions. This pivotal role ensures the smooth and efficient operation of the company's day-to-day activities from a remote standpoint. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence for senior management. A key part of your role will involve managing office supplies procurement and inventory for any essential physical needs, liaising with vendors, and overseeing facilities management remotely. You will also support HR functions, including onboarding new remote employees, maintaining HR records, and assisting with employee engagement initiatives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Strong proficiency in office productivity suites (Microsoft Office 365, Google Workspace) and experience with virtual collaboration tools (e.g., Zoom, Slack, Asana) are essential. Excellent communication and interpersonal skills are required to effectively interact with colleagues, clients, and vendors. This is a fully remote position, demanding self-discipline, excellent time management, and the ability to work independently while maintaining strong team connections. A minimum of 5 years of experience in an administrative or office management role, with demonstrated experience in remote work environments, is required. Experience supporting multiple executives or departments is a significant advantage. We are looking for a reliable and adaptable individual dedicated to providing exceptional administrative support and ensuring operational excellence.
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5
Remote Executive Administrative Assistant - Project Support
Posted 11 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is pivotal in ensuring the smooth operation of daily administrative tasks, supporting senior leadership, and coordinating various projects. As a fully remote employee, you will leverage digital tools and communication platforms to manage schedules, coordinate meetings, prepare documents, and handle correspondence with utmost efficiency and confidentiality. This position demands exceptional attention to detail, strong problem-solving abilities, and a proactive approach to anticipating needs.
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Prepare correspondence, memos, and presentations.
- Coordinate and document virtual meetings.
- Maintain digital filing systems and databases.
- Assist with project-related administrative tasks.
- Handle incoming and outgoing communications.
- Provide general administrative support to a team of executives.
- Manage travel arrangements and expense reports.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities remotely.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with project management and virtual collaboration tools is a plus.
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6
Office Administrator and Operations Coordinator
Posted 27 days ago
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Job Description
Our client is seeking a detail-oriented and proactive Office Administrator and Operations Coordinator to manage administrative functions and ensure the smooth day-to-day running of their operations. This role will be based in our **Ruiru, Kiambu, KE** office, with a hybrid work arrangement. The successful candidate will be responsible for a wide range of tasks, including managing office supplies, coordinating meetings and travel arrangements, handling correspondence, and supporting various departmental needs. You will serve as a key point of contact for employees and visitors, providing a welcoming and efficient office environment. Responsibilities extend to maintaining office records, managing vendor relationships, assisting with event planning, and potentially overseeing basic IT support requests. A key part of this role involves streamlining administrative processes and implementing best practices to enhance efficiency and productivity. The ideal candidate will possess excellent organizational and time management skills, with a keen eye for detail. Strong communication and interpersonal abilities are essential for interacting effectively with staff at all levels and external partners. Familiarity with office management software and a proficiency in common productivity tools like Microsoft Office Suite or Google Workspace is required. This is an excellent opportunity for an experienced administrator looking to take on more responsibility and contribute to the operational success of a growing organization. You will play a crucial role in maintaining a positive and productive work environment. The ability to multitask, prioritize effectively, and adapt to changing demands is vital for success in this position. We are looking for someone who is reliable, resourceful, and committed to providing exceptional support.
Key Responsibilities:
Key Responsibilities:
- Manage daily office operations, ensuring a clean, organized, and welcoming environment.
- Oversee inventory of office supplies and equipment, and place orders as needed.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing mail, correspondence, and phone calls.
- Maintain accurate and organized filing systems, both physical and digital.
- Serve as a primary point of contact for employees and visitors, addressing inquiries and directing them appropriately.
- Assist with the planning and execution of company events and meetings.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Support HR functions as needed, such as onboarding paperwork and employee record management.
- Identify opportunities to improve administrative processes and implement efficiency gains.
- High school diploma or equivalent; further education or certification in administration is a plus.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Experience with office management software and tools.
- Ability to multitask, prioritize tasks, and manage workload effectively.
- A proactive attitude and strong problem-solving skills.
- Discretion and professionalism in handling confidential information.
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7
Office Administrator & Operations Coordinator
Posted 3 days ago
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Job Description
Our client is looking for a highly organized and proactive Office Administrator & Operations Coordinator to support their team based in Naivasha, Nakuru, KE . This role plays a critical part in ensuring the smooth and efficient day-to-day operations of the office, blending remote work flexibility with essential on-site responsibilities. You will be the go-to person for a wide range of administrative tasks, contributing to a productive and welcoming work environment. Your responsibilities will include managing office supplies, coordinating meetings and appointments, handling correspondence, preparing reports, and maintaining organized filing systems. You will also play a key role in coordinating with vendors, managing travel arrangements, and providing general support to the management team. Strong communication skills, both written and verbal, are essential for interacting with staff, clients, and visitors. The ideal candidate will be proficient in office software suites (e.g., Microsoft Office, Google Workspace), possess excellent time management abilities, and have a keen eye for detail. Experience in a similar administrative or operational role is preferred. This position requires a candidate who can effectively manage tasks both remotely and on-site, demonstrating adaptability and a commitment to operational excellence. A positive attitude, a proactive approach to problem-solving, and the ability to multitask efficiently are highly valued. This is a hybrid role, requiring some presence in our Naivasha, Nakuru, KE office while also offering the flexibility of remote work. If you are a dedicated and detail-oriented professional eager to contribute to a thriving organization, we encourage you to apply.
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