Explore diverse administration jobs that support organizational success across various sectors. These roles involve managing information, coordinating office operations, and providing crucial support to teams. Administration jobs are available in sectors like healthcare, finance, education, and government, offering opportunities for career growth and specialization. These positions require strong organizational, communication, and problem-solving skills.5,255 Administration jobs in Kenya
Office Administrator and Executive Assistant
Posted 13 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to manage the smooth operation of their **Kisumu, Kisumu, KE** office and provide comprehensive administrative support to senior management. This role is central to maintaining an efficient and professional working environment. Responsibilities include managing calendars, scheduling appointments and meetings, preparing correspondence, and coordinating travel arrangements. You will also be responsible for managing office supplies, overseeing reception duties, maintaining office filing systems, and ensuring the office premises are well-maintained and secure. A key aspect of this role involves providing high-level administrative support to executives, including drafting reports, preparing presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Excellent interpersonal and communication skills are essential for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software are required. A minimum of 3 years of experience in office administration or executive assistance is necessary. A diploma or degree in a relevant field is preferred. This is a fantastic opportunity for an individual who thrives in a dynamic office setting and enjoys being the backbone of a busy executive team.
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Office Administrator & Executive Assistant
Posted 20 days ago
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Job Description
Our client, a well-established firm in the professional services sector, is seeking a highly organized and proactive Office Administrator & Executive Assistant. This role is instrumental in ensuring the smooth day-to-day operations of our office and providing comprehensive support to senior leadership. The successful candidate will manage a wide range of administrative tasks, including coordinating meetings, managing calendars, booking travel arrangements, and preparing reports and presentations. You will be responsible for maintaining office supplies, managing vendor relationships, and ensuring a professional and welcoming office environment. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. You will also assist with event planning and logistics for company gatherings and client meetings. For executive support, you will work closely with designated executives, anticipating their needs and proactively managing their schedules and administrative requirements. This includes handling sensitive information with confidentiality and providing seamless support to enhance their productivity. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. Excellent communication and interpersonal skills are required, as you will interact with individuals at all levels of the organization and externally. Discretion and a high level of professionalism are paramount. We are looking for a self-starter with a proactive approach to problem-solving and a commitment to providing high-quality administrative support. This is a fantastic opportunity to contribute to the efficiency and success of our operations and gain exposure to various facets of our business. While this position offers a hybrid work model, allowing for a balance between remote work and in-office presence, you will be primarily based in our Naivasha, Nakuru, KE office, contributing to its smooth functioning and supporting our leadership team effectively.
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Executive Administrative Assistant - Executive Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
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Remote Office Administrator & Executive Assistant
Posted 21 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
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Senior Office Administrator & Executive Assistant - Remote
Posted 18 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator & Executive Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient functioning of administrative operations, allowing executives and teams to focus on their core responsibilities. You will be responsible for managing schedules, coordinating communications, organizing virtual meetings, preparing documents, and handling various administrative tasks with discretion and efficiency. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a remote work environment.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
- Manage and organize virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle correspondence, emails, and phone calls with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain digital filing systems and databases.
- Assist with onboarding new remote employees, including coordinating initial setup and training materials.
- Manage office supplies and equipment inventory for remote team members.
- Act as a liaison between executives, employees, and external stakeholders.
- Handle confidential information with utmost discretion and security.
- Support HR functions by assisting with recruitment coordination and employee record management.
- Proactively identify and address administrative challenges and propose solutions.
- Ensure compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Office Administrator or Executive Assistant, preferably in a remote setting.
- Proficiency in using virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive approach to problem-solving and administrative support.
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Office Administrator - Executive Support
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support within a fully remote setting. This role is critical in ensuring the smooth and efficient operation of daily administrative functions, enabling our executives to focus on strategic initiatives. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing agendas and meeting minutes. Your duties will include handling correspondence, managing incoming and outgoing communications, and serving as a primary point of contact for internal and external stakeholders. Maintaining confidential files, organizing digital documents, and managing databases will also be key responsibilities. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and resolving issues before they arise. Strong proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are vital for effective remote interaction. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks and managing multiple projects simultaneously. A minimum of 3 years of experience in an administrative support role, preferably supporting senior management or executives, is required. A Bachelor's degree in Business Administration or a related field is advantageous. If you are a dependable, resourceful, and highly motivated individual looking to contribute to a dynamic team in a fully remote capacity, we encourage you to apply.
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Operations Manager - Office Administration & Support
Posted 11 days ago
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Job Description
Our client is seeking a meticulous and proactive Operations Manager to oversee administrative functions and provide essential support to ensure seamless daily operations. This is a fully remote position, offering the flexibility to manage operations from anywhere. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meeting schedules, handling correspondence, and maintaining organized filing systems. This role requires excellent organizational skills and the ability to multitask efficiently. You will also be involved in assisting with event planning, managing vendor relationships, and ensuring that all operational processes are efficient and effective. Strong communication and interpersonal skills are vital, as you will interact with various internal departments and external stakeholders. The ability to anticipate needs, problem-solve proactively, and maintain a high level of confidentiality is paramount. Proficiency in standard office software suites is a must. We are looking for an individual who is highly detail-oriented, possesses strong time management abilities, and can work independently in a remote setting while maintaining a collaborative spirit. This role offers a unique opportunity to contribute significantly to the smooth functioning of the organization. If you are a dedicated administrative professional with a passion for efficiency and a knack for managing diverse tasks, we encourage you to apply and become an integral part of our remote team.
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Lead Office Administrator - Executive Support
Posted 21 days ago
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Job Description
Our client, a prestigious legal firm, is seeking a highly organized and proactive Lead Office Administrator to provide comprehensive executive support and manage day-to-day office operations. This is a crucial on-site role that requires exceptional attention to detail and a professional demeanor. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and acting as the primary point of contact for executives and clients. Your duties will include screening calls and emails, organizing meetings and events, managing office supplies and equipment, and overseeing administrative staff. The ideal candidate will have a strong understanding of office management principles and excellent time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with legal terminology and document management systems. You must possess outstanding communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. Confidentiality and discretion are paramount in this role. We are looking for a reliable and resourceful individual who can anticipate needs and proactively resolve issues. A minimum of 5 years of experience in an administrative or executive assistant role, preferably within a legal or professional services environment, is required. A Bachelor's degree in Business Administration or a related field is a plus. This position offers a stable and engaging work environment where you can make a significant impact on the efficiency and smooth functioning of a busy legal practice.
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Remote Executive Administrative Assistant - Executive Support Specialist
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Proficiency in various office software and virtual collaboration tools is essential. This is a fully remote position, requiring a high degree of self-motivation, autonomy, and the ability to manage multiple tasks effectively in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Prepare meeting agendas, take minutes, and track action items.
- Conduct research and compile data for various projects and reports.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support as needed, including document formatting and data entry.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient workflow and seamless communication across virtual platforms.
- Maintain a professional and positive demeanor at all times.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to handle sensitive information with complete confidentiality.
- Proactive and resourceful, with the ability to work independently and take initiative.
- Strong problem-solving skills and adaptability.
- Professional and courteous demeanor.
- Previous experience in a remote work setting is highly preferred.
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Remote Executive Administrative Assistant - Senior Management Support
Posted 7 days ago
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Job Description
Our client, a fast-growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position, requiring impeccable communication skills, a high degree of professionalism, and the ability to manage complex schedules and administrative tasks from anywhere. You will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, making travel arrangements, and assisting with special projects. The ideal candidate is a master of organization, possesses exceptional time management skills, and can anticipate the needs of executives. You must be proficient with various productivity software and comfortable working independently in a virtual environment. Confidentiality and discretion are paramount in this role. Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Coordinating and preparing materials for internal and external meetings, including agendas, presentations, and minutes.
- Handling all aspects of domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Managing and filtering email correspondence and prioritizing urgent communications.
- Preparing, proofreading, and editing various documents, reports, and presentations.
- Conducting research and compiling information for special projects as needed.
- Processing expense reports and managing budget-related administrative tasks.
- Serving as a primary point of contact for internal and external stakeholders, maintaining professional communication.
- Maintaining and organizing electronic and physical filing systems.
- Anticipating executive needs and proactively addressing potential issues.
- Ensuring confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong understanding of virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Outstanding organizational and time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful with a keen eye for detail.
- Ability to work independently and prioritize tasks in a remote setting.
- Prior experience in the technology sector is a plus.
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