2,818 Executive Assistants jobs in Kenya
Executive Administrative Assistant - Remote Executive Support
01004 Ongata Rongai, Rift Valley
KES180000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
WhatJobs is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position requiring exceptional discretion, professionalism, and the ability to manage a wide range of administrative tasks with minimal supervision. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information. Your role will involve serving as a primary point of contact for internal and external stakeholders, ensuring efficient communication and workflow. Strong organizational skills, meticulous attention to detail, and proficiency with office productivity software are essential. You will proactively anticipate the needs of the executives you support and take initiative to resolve issues before they arise. Excellent written and verbal communication skills are paramount, as is the ability to multitask and prioritize effectively in a remote work setting. The ideal candidate will have extensive experience supporting C-level executives, with a strong understanding of corporate environments. You should be adept at managing multiple projects simultaneously and maintaining a high level of accuracy. This is a critical support role that requires a reliable, detail-oriented, and resourceful individual. Your ability to maintain confidentiality and handle sensitive matters with tact and professionalism will be highly valued. We are looking for someone who thrives in a dynamic, remote work environment and is committed to providing seamless administrative support. Join our team and play an integral part in the efficiency and effectiveness of our executive operations.
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0
Executive Administrative Assistant - Remote Executive Support
40100 Kapsuser
KES80000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is actively seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role that ensures the smooth and efficient operation of executive functions by managing schedules, communications, and administrative tasks with utmost discretion and professionalism. The ideal candidate will be adept at anticipating needs, managing competing priorities, and maintaining confidentiality in a fast-paced, fully remote work environment. You will serve as a key point of contact for internal and external stakeholders, ensuring seamless coordination and efficient workflow.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements, proactively resolving conflicts.
- Prepare and edit correspondence, presentations, and reports with accuracy and attention to detail.
- Coordinate and organize virtual meetings, ensuring all necessary materials are prepared and distributed in advance.
- Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate individuals.
- Maintain organized digital and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring adherence to company policies.
- Conduct research and compile information as requested by executives.
- Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate the needs of the executive team and proactively address potential issues.
- Handle sensitive and confidential information with the highest degree of discretion and integrity.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant - Remote Executive Support
30100 Tuwan
KES90000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior executives. This is a fully remote position, offering the flexibility to manage critical administrative functions from anywhere. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and ensuring the smooth operation of executive schedules. The ideal candidate will possess exceptional organizational, communication, and time-management skills, with a proven ability to multitask and prioritize effectively in a fast-paced environment. You should be proficient in office productivity software, including word processing, spreadsheets, and presentation tools, as well as virtual collaboration platforms. Experience in executive support, particularly in a remote setting, is highly valued. Your responsibilities will include anticipating the needs of executives, proactively resolving issues, and maintaining a high level of confidentiality. You will act as a liaison between executives and internal/external stakeholders, demonstrating professionalism and discretion in all interactions. This role requires a polished individual who can work independently, exercise sound judgment, and contribute to the overall efficiency of the executive team. The ability to adapt to changing priorities and manage projects efficiently is crucial. This is an excellent opportunity for a dedicated administrative professional to provide high-level support in a dynamic remote work environment, contributing significantly to the productivity and effectiveness of top-level management. Your commitment to excellence and your ability to manage complex administrative tasks with precision will be key. We are looking for a reliable and resourceful individual who can seamlessly support our client's executives.
Responsibilities:
Responsibilities:
- Manage complex executive calendars, including scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and prepare briefing materials for meetings.
- Manage and maintain electronic and physical filing systems.
- Process expense reports and manage budget tracking as required.
- Handle confidential information with the utmost discretion.
- Provide general administrative support to ensure efficient executive operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and proactively in a remote setting.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant - Remote Administrative Support Specialist
80100 Shella
KES180000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote administrative support. This role is essential in ensuring the smooth and efficient operation of executive functions within a fast-paced, virtual environment. The successful candidate will manage a wide range of administrative tasks, acting as a key point of contact and gatekeeper for senior management. Responsibilities include complex calendar management, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing expense reports. You will be expected to handle confidential information with discretion and maintain meticulous records. This role requires exceptional communication skills, both written and verbal, as you will liaise with internal teams, external partners, and clients. You will be responsible for preparing presentations, reports, and other documents, ensuring accuracy and professionalism. Key duties involve screening incoming communications, prioritizing requests, and proactively addressing issues before they escalate. The Executive Assistant will also assist with project management tasks, track action items, and follow up to ensure timely completion. Experience with office management software and virtual collaboration tools is vital. The ability to anticipate needs, demonstrate initiative, and maintain a positive attitude in a remote setting is paramount. A strong understanding of business etiquette and professional conduct is expected. We are looking for a candidate with proven experience as an Executive Assistant or a similar administrative role, ideally supporting C-level executives. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent experience will be considered. Excellent organizational and time-management skills are non-negotiable, as is a high level of proficiency in Microsoft Office Suite or Google Workspace. This is a fully remote position, offering the flexibility to work from home while contributing significantly to the executive team's success. You must possess a reliable internet connection and a dedicated, professional workspace. The ideal candidate is a problem-solver who thrives in an independent work environment and is adept at navigating the nuances of virtual communication. This is a fantastic opportunity to leverage your administrative prowess in a dynamic and evolving remote workplace. You will be an integral part of ensuring our executives can focus on strategic initiatives, supported by seamless administrative operations. If you are a proactive, self-starter with a passion for supporting leadership, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
60500 Meru , Eastern
KES60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient functioning of administrative operations within a remote-first environment. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and maintain a high level of professionalism and discretion. You will be responsible for a wide range of administrative tasks, including calendar management, correspondence handling, document preparation, travel arrangements, and meeting coordination. Your ability to anticipate needs and proactively address challenges will be key to your success.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, format, and proofread documents, reports, and presentations.
- Arrange travel and accommodation for executives and team members.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed.
- Process expense reports and manage petty cash.
- Provide logistical support for virtual and in-person events.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address administrative challenges.
- Ensure efficient and organized workflow in a remote setting.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information.
- Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
- A relevant diploma or associate degree is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Virtual Administrative Assistant - Executive Support
60400 Embu, Eastern
KES65000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client seeks a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills, attention to detail, and the ability to manage a diverse range of administrative tasks efficiently. The successful candidate will support senior executives, ensuring smooth daily operations and effective communication. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and undertaking special projects. A strong command of digital tools and a commitment to professionalism are crucial for success in this remote role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and messages, responding as appropriate.
- Prepare, proofread, and format correspondence, reports, presentations, and other documents.
- Organize and coordinate virtual meetings, including setting up conference calls, preparing agendas, and distributing minutes.
- Conduct research on various topics as required by executives.
- Manage expense reports and processing of invoices.
- Maintain organized digital filing systems and databases.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Anticipate needs and proactively address potential issues to ensure seamless executive operations.
- Undertake special administrative projects as assigned.
- Provide administrative support to other team members as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote capacity.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities.
- Self-starter with the ability to work independently with minimal supervision.
- Must be based within or able to work remotely from **Embu, Embu, KE** or surrounding areas.
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
00100 Abothuguchi West
KES250000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage administrative tasks efficiently from your home office. As an Administrative Assistant, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling all aspects of executive travel arrangements. Your role will involve preparing correspondence, reports, and presentations, ensuring accuracy and professionalism. You will manage incoming and outgoing communications, screen calls, and prioritize inquiries. Maintaining confidential files and records, both physical and digital, will be a key responsibility. You will also assist with expense reporting, invoice processing, and other financial administrative tasks. Proactive identification of potential issues and proposing solutions to ensure smooth operations for the executives you support is essential. Exceptional communication and interpersonal skills are required to interact effectively with internal staff, external clients, and stakeholders at all levels. The ability to multitask, prioritize tasks effectively, and work independently with minimal supervision is crucial for success in this remote role. Proficiency in virtual collaboration tools, office productivity software (e.g., Microsoft Office Suite, Google Workspace), and calendar management systems is mandatory. We are looking for a reliable, discreet, and resourceful individual with a strong work ethic and a commitment to providing a high level of support. A proactive approach to problem-solving and a keen eye for detail will make you an invaluable asset to our client's executive team.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, and presentations.
- Screen and direct phone calls and email inquiries.
- Maintain and organize electronic and physical filing systems.
- Process expense reports and assist with invoicing.
- Handle sensitive information with discretion and confidentiality.
- Anticipate needs and proactively address administrative challenges.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle multiple tasks and prioritize effectively in a remote setting.
- Discretion and a high level of professionalism.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Executive Support
50200 Tuwan
KES50000 Monthly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, requiring a self-starter with excellent communication and time management skills. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence for senior leadership. The ideal candidate possesses exceptional multitasking abilities and a strong command of modern office software and virtual collaboration tools. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is required. A keen eye for detail, discretion in handling confidential information, and the ability to anticipate the needs of executives are crucial. You will act as a gatekeeper and first point of contact for executives, ensuring smooth communication and efficient workflow. This role demands a professional demeanor and excellent interpersonal skills, essential for building rapport with internal teams and external contacts in a virtual environment. The ability to work independently, prioritize tasks effectively, and meet deadlines consistently is paramount. This is an outstanding opportunity to contribute to the efficiency of executive operations within a forward-thinking organization, all from the convenience of your remote workspace. Our client values dedication, professionalism, and a commitment to supporting leadership. This role is integral to the smooth functioning of operations, supporting executives who frequently engage with projects and initiatives relevant to the **Bungoma, Bungoma, KE** region.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
60400 Embu, Eastern
KES70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide dedicated support to their executive team. This is a fully remote position, offering the flexibility to work from home. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and multitasking skills. Responsibilities include managing complex calendars, scheduling virtual meetings, and coordinating travel arrangements for executives. You will be responsible for preparing correspondence, reports, and presentations, ensuring a high level of professionalism and accuracy. This role requires the ability to handle confidential information with discretion and maintain strict confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various virtual collaboration tools (e.g., Zoom, Slack) are essential. You will also assist with data entry, document management, and other administrative tasks as needed. The ability to prioritize effectively, manage multiple tasks simultaneously, and work independently with minimal supervision is crucial. A Bachelor's degree or equivalent experience in an administrative capacity is required, with a minimum of 3 years of experience in a similar role. We are looking for an individual who is a strong problem-solver, possesses excellent time management skills, and is committed to providing exceptional support. This is an excellent opportunity to join a growing organization and contribute to its success while enjoying the benefits of remote work. If you are a reliable and dedicated administrative professional looking for a challenging and rewarding remote role, we encourage you to apply and become an integral part of our client's executive operations.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
30100 Tuwan
KES60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Administrative Assistant to provide comprehensive executive support to senior management. This is a fully remote position, offering the flexibility to manage tasks and responsibilities from anywhere. The ideal candidate will be adept at managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling sensitive information with discretion. Responsibilities include gatekeeping for executives, managing email correspondence, organizing digital files, conducting research, and anticipating the needs of the executives supported. You will be instrumental in ensuring the smooth operation of executive functions, requiring exceptional multitasking abilities and a keen eye for detail. The successful candidate must possess excellent communication skills, both written and verbal, and a strong command of standard office software (e.g., Microsoft Office Suite, Google Workspace). Proficiency in virtual collaboration tools is also essential. This role demands a high degree of professionalism, initiative, and the ability to work independently with minimal supervision. A proven background in administrative support, preferably supporting senior-level executives, is required. We are looking for a reliable individual who can maintain confidentiality, manage competing priorities effectively, and demonstrate a commitment to providing outstanding support. This is an excellent opportunity to contribute to the efficiency of our client's leadership team while enjoying the benefits of a remote work arrangement. You will be a key partner in enabling executives to focus on strategic objectives, playing a critical role in the overall success of the organization. We value proactive problem-solving and a dedication to ensuring seamless administrative operations.
This advertiser has chosen not to accept applicants from your region.
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