1,903 Executive Assistants jobs in Kenya
Remote Administrative Assistant (Executive Support)
10100 Moiben
KES1800000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote role requires exceptional multitasking abilities, strong communication skills, and a keen eye for detail. You will be responsible for managing schedules, coordinating communications, and facilitating the smooth operation of executive activities from your home office. The ideal candidate is a self-starter who thrives in a fast-paced environment and possesses a professional demeanor.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives, coordinating across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Arrange virtual meetings, prepare agendas, take minutes, and follow up on action items.
- Coordinate travel arrangements and create detailed itineraries for virtual participation where necessary.
- Conduct research and compile data for various projects and reports.
- Maintain and organize digital files and records, ensuring confidentiality.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reports and invoicing processes.
- Provide proactive support to anticipate the needs of executives.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role supporting senior management.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong organizational and time management skills, with the ability to prioritize effectively.
- Exceptional attention to detail and accuracy.
- Discretion and the ability to handle confidential information.
- Ability to work independently with minimal supervision in a remote setting.
- A proactive approach to problem-solving and task management.
- High school diploma or equivalent; further qualifications are a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Executive Support
50100 Kakamega, Western
KES80000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support to senior management. This position is fully remote, offering a flexible work environment. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, handling travel arrangements, and performing various administrative tasks to ensure the smooth operation of the executive office. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and utilizing digital tools for efficient communication and task management.
Key responsibilities include scheduling and managing complex calendars for multiple executives, preparing agendas and minutes for meetings, drafting emails and reports, managing travel logistics (flights, accommodation, visas), conducting research, and maintaining organized electronic filing systems. You will serve as a primary point of contact for internal and external stakeholders, ensuring a high level of professionalism and responsiveness. The ideal candidate will possess a proven track record as an administrative assistant or executive assistant, with strong organizational, time management, and communication skills. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Familiarity with working in a remote setting is highly advantageous. This role requires a detail-oriented individual who can work independently and proactively anticipate the needs of the executives they support, contributing to the efficient functioning of operations in areas like **Kakamega, Kakamega**.
Key responsibilities include scheduling and managing complex calendars for multiple executives, preparing agendas and minutes for meetings, drafting emails and reports, managing travel logistics (flights, accommodation, visas), conducting research, and maintaining organized electronic filing systems. You will serve as a primary point of contact for internal and external stakeholders, ensuring a high level of professionalism and responsiveness. The ideal candidate will possess a proven track record as an administrative assistant or executive assistant, with strong organizational, time management, and communication skills. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Familiarity with working in a remote setting is highly advantageous. This role requires a detail-oriented individual who can work independently and proactively anticipate the needs of the executives they support, contributing to the efficient functioning of operations in areas like **Kakamega, Kakamega**.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Executive Support
20200 Kapsuser
KES35000 month
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. In this fully remote role, you will be instrumental in managing the day-to-day administrative operations for our senior leadership team. Your key responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will also handle correspondence, draft emails and documents, and prepare reports and presentations. Maintaining organized digital filing systems, managing incoming and outgoing communications, and assisting with project-related tasks will be essential. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Teams) are required. Experience in providing administrative support to executives, preferably in a remote setting, is highly advantageous. You must be able to manage multiple priorities effectively, maintain confidentiality, and work autonomously to meet deadlines. This role requires a proactive approach, anticipating the needs of executives and ensuring smooth administrative operations for our teams supporting the Kericho, Kericho, KE area and beyond. This is a fantastic opportunity to contribute your administrative expertise in a flexible, home-based environment, supporting critical leadership functions.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars and appointments.
- Schedule and coordinate meetings and conference calls.
- Arrange travel logistics and accommodations.
- Handle correspondence and communications.
- Prepare reports, presentations, and documents.
- Maintain organized digital files and records.
- Provide general administrative support to senior management.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Executive Support
70100 Moiben
KES65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a reputable organization, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial for ensuring the smooth operation of executive functions, managing schedules, coordinating communication, and preparing documentation. You will be an integral part of the team, providing essential support to senior leadership, enabling them to focus on strategic priorities.
Key Responsibilities:
The ideal candidate will have a High School Diploma or equivalent, with at least 3 years of experience providing administrative or executive support, preferably in a remote setting. Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Strong written and verbal communication skills, along with excellent interpersonal abilities, are a must. As this is a fully remote role, candidates must possess strong self-discipline, time management skills, and the ability to work independently and efficiently without direct supervision. A proactive approach to problem-solving and a commitment to maintaining confidentiality are key. This position offers the flexibility to work from home while providing critical support to executive leadership.
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings, appointments, and travel.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate travel arrangements, including flights, accommodation, and itineraries, ensuring seamless logistics.
- Organize and manage virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Conduct research and gather information as needed for various projects and reports.
- Maintain organized electronic and physical filing systems.
- Assist with the preparation of budgets and processing of expense reports.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential administrative issues before they arise.
The ideal candidate will have a High School Diploma or equivalent, with at least 3 years of experience providing administrative or executive support, preferably in a remote setting. Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams) is required. Strong written and verbal communication skills, along with excellent interpersonal abilities, are a must. As this is a fully remote role, candidates must possess strong self-discipline, time management skills, and the ability to work independently and efficiently without direct supervision. A proactive approach to problem-solving and a commitment to maintaining confidentiality are key. This position offers the flexibility to work from home while providing critical support to executive leadership.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant (Executive Support)
20100 Moiben
KES70000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position is crucial in ensuring the smooth and efficient operation of our executive team's daily activities. You will manage a wide range of administrative tasks, from calendar management and travel arrangements to document preparation and communication coordination. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address them. Strong proficiency in office productivity software, excellent written and verbal communication skills, and a high degree of discretion are essential. You will be responsible for managing multiple priorities, maintaining confidentiality, and acting as a reliable liaison between executives and other stakeholders. This role demands excellent time management and the ability to work autonomously in a remote environment. Key responsibilities include:
- Managing executive calendars, scheduling meetings, and coordinating appointments.
- Arranging domestic and international travel, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, such as emails and phone calls.
- Conducting research and compiling information for meetings and projects.
- Organizing and maintaining electronic and physical filing systems.
- Coordinating meeting logistics, including preparing agendas and taking minutes.
- Assisting with expense reporting and budget tracking for executives.
- Handling sensitive and confidential information with discretion.
- Providing general administrative support to the executive team as needed.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
01001 Makongeni
KES75000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of our executive team from a remote-first environment. You will be instrumental in managing complex calendars, coordinating meetings, preparing reports, and handling various administrative tasks with a high degree of accuracy and confidentiality.
Responsibilities will include:
The ideal candidate will possess excellent communication skills, both written and verbal, with a strong command of English. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. A keen eye for detail, exceptional time management, and the ability to multitask effectively in a fast-paced remote setting are critical. Prior experience as an administrative assistant or executive assistant, preferably in a remote capacity, is highly desirable. You should be self-motivated, resourceful, and able to work independently with minimal supervision, while also being a collaborative team player. This position offers the flexibility of working from home, with the understanding that occasional virtual team collaborations and meetings may require availability outside standard business hours.
Qualifications:
Responsibilities will include:
- Managing and prioritizing executive schedules, including internal and external meetings, travel arrangements, and appointments.
- Coordinating virtual meetings using various platforms, ensuring all participants have necessary information and technical support.
- Preparing agendas, presentations, and meeting minutes for executive-level meetings.
- Conducting research and compiling data for reports and projects as assigned.
- Handling correspondence, including emails and phone calls, acting as a primary point of contact for executives.
- Managing travel arrangements, including flights, accommodation, and ground transportation, ensuring adherence to company policy and budget.
- Processing expense reports and managing invoices for the executive team.
- Maintaining and organizing digital files and records, ensuring easy accessibility and security.
- Assisting with special projects and initiatives as needed.
- Providing proactive support by anticipating needs and offering solutions before issues arise.
The ideal candidate will possess excellent communication skills, both written and verbal, with a strong command of English. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. A keen eye for detail, exceptional time management, and the ability to multitask effectively in a fast-paced remote setting are critical. Prior experience as an administrative assistant or executive assistant, preferably in a remote capacity, is highly desirable. You should be self-motivated, resourceful, and able to work independently with minimal supervision, while also being a collaborative team player. This position offers the flexibility of working from home, with the understanding that occasional virtual team collaborations and meetings may require availability outside standard business hours.
Qualifications:
- Proven experience as an Administrative Assistant or Executive Assistant.
- Excellent organizational and time-management skills.
- Strong knowledge of office management systems and procedures.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- High degree of professionalism and discretion.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong problem-solving abilities.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
00100 Abothuguchi West
KES55000 month
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical in ensuring the smooth operation of executive functions, allowing our leaders to focus on strategic initiatives. You will manage calendars, coordinate meetings, handle communications, and prepare essential documents, all from the convenience of your home office. The ideal candidate is a meticulous professional with exceptional time management and communication skills, adept at navigating a virtual work environment.
Key Responsibilities:
The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably in a remote setting. Minimum of 3-5 years of experience supporting senior-level executives is required. Excellent proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills are paramount. Exceptional organizational and time-management abilities, with the capacity to multitask effectively, are crucial. A keen eye for detail and a commitment to accuracy are non-negotiable. Candidates should be self-motivated, resourceful, and possess excellent problem-solving skills. Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly desirable. This fully remote position requires a reliable internet connection and a dedicated workspace.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Organize and maintain digital files and records with meticulous attention to detail.
- Prepare reports, memos, letters, and other documents as required.
- Assist with travel arrangements, including booking flights, accommodations, and transportation.
- Conduct research and compile information for various projects and initiatives.
- Manage expense reporting and assist with budget tracking for executive office.
- Act as a liaison between executives and internal/external stakeholders.
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
- Handle confidential information with the utmost discretion.
- Provide logistical support for virtual events and conferences.
- Anticipate the needs of executives and proactively address them.
- Maintain office supplies inventory and manage equipment maintenance.
- Develop and implement efficient administrative processes and systems.
The ideal candidate will have a proven track record as an administrative assistant or executive assistant, preferably in a remote setting. Minimum of 3-5 years of experience supporting senior-level executives is required. Excellent proficiency in G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills are paramount. Exceptional organizational and time-management abilities, with the capacity to multitask effectively, are crucial. A keen eye for detail and a commitment to accuracy are non-negotiable. Candidates should be self-motivated, resourceful, and possess excellent problem-solving skills. Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello) is highly desirable. This fully remote position requires a reliable internet connection and a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Executive Support
80201 Nairobi, Nairobi
KES50000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
WhatJobs is seeking a highly organized and proactive Remote Administrative Assistant to provide executive support for our client. This is a fully remote position, allowing you to manage administrative tasks and support senior management from your home office. You will be responsible for managing calendars, coordinating meetings, handling correspondence, and preparing documents and presentations. The ideal candidate is detail-oriented, efficient, and possesses excellent communication and organizational skills.
Key responsibilities include scheduling and managing executive calendars, arranging travel, and preparing expense reports. You will screen and prioritize incoming communications, acting as a gatekeeper for executive time. This role requires strong proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will be expected to manage confidential information with discretion and maintain a high level of professionalism. The ability to anticipate needs, proactively solve problems, and manage multiple tasks simultaneously in a remote setting is crucial. You will also assist with ad-hoc projects, conduct research, and prepare meeting minutes.
Key Responsibilities:
Qualifications:
Key responsibilities include scheduling and managing executive calendars, arranging travel, and preparing expense reports. You will screen and prioritize incoming communications, acting as a gatekeeper for executive time. This role requires strong proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. You will be expected to manage confidential information with discretion and maintain a high level of professionalism. The ability to anticipate needs, proactively solve problems, and manage multiple tasks simultaneously in a remote setting is crucial. You will also assist with ad-hoc projects, conduct research, and prepare meeting minutes.
Key Responsibilities:
- Manage and coordinate executive calendars and appointments.
- Schedule and organize virtual meetings and conference calls.
- Handle incoming and outgoing correspondence (emails, phone calls).
- Prepare documents, reports, and presentations.
- Arrange travel and accommodation, and process expense reports.
- Screen communications and prioritize urgent matters.
- Maintain electronic and physical filing systems.
- Conduct research and compile information as needed.
- Manage confidential information with discretion.
- Provide general administrative support to the executive team.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an administrative assistant or executive assistant.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently and maintain confidentiality.
- Strong problem-solving abilities and attention to detail.
- Experience with virtual collaboration tools (e.g., Zoom, Teams).
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
30100 Gathiruini
KES90000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote role, offering the flexibility to work from your home office. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and performing various administrative tasks to ensure the smooth functioning of executive operations. Your duties will include managing calendars, booking travel arrangements, preparing reports and presentations, and maintaining organized filing systems. You will serve as a key point of contact, liaising with internal teams and external stakeholders on behalf of executives. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a high level of discretion. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace), virtual communication tools, and project management software is essential. Strong written and verbal communication skills, along with the ability to multitask and prioritize effectively in a remote setting, are critical. We are seeking an individual who is reliable, resourceful, and committed to providing top-tier administrative support to busy executives. This role offers the opportunity to contribute significantly to the efficiency and productivity of our client's leadership team, supporting operations from **Mlolongo, Machakos, KE** and beyond.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and organize virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents.
- Arrange domestic and international travel logistics.
- Maintain organized electronic and physical filing systems.
- Conduct research and compile information as needed.
- Manage expense reporting and invoicing.
- Act as a liaison between executives and internal/external contacts.
- Provide general administrative support and anticipate executive needs.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Proven ability to work independently and proactively.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
00100 Abothuguchi West
KES120000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support. This is a fully remote position, ideal for an individual with exceptional organizational skills and a commitment to providing high-level administrative assistance. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. Your ability to anticipate needs, manage priorities effectively, and communicate professionally with internal and external stakeholders is crucial. Key responsibilities include managing email correspondence, organizing virtual meetings, preparing agendas and minutes, and conducting research. The ideal candidate will be proficient in office productivity software, including word processing, spreadsheets, and presentation software. Excellent time management, problem-solving skills, and a discreet approach to handling sensitive information are essential. You must be a self-starter, able to work independently, and maintain a high level of efficiency and accuracy in a remote work environment. This role requires excellent interpersonal skills and a strong understanding of business etiquette to support senior executives effectively.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and gather information as needed for reports and projects.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage expense reports and assist with budget tracking.
- Provide general administrative support, such as filing, organizing documents, and data entry.
- Act as a liaison between executives and internal/external contacts.
- Proactively identify and address potential issues before they arise.
- Maintain organized digital and physical filing systems.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience providing administrative support, preferably to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and ability to handle confidential information.
- Proactive attitude and strong problem-solving skills.
- Ability to work independently and manage workload in a remote environment.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
9