3,713 Office Managers jobs in Kenya

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of domestic and international travel, including booking flights, accommodation, and ground transportation, and preparing travel itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting agendas, take minutes, and track action items.
• Conduct research and compile data for various projects and reports.
• Manage expense reports and assist with budget tracking.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support as needed, including document formatting and data entry.
• Anticipate the needs of executives and proactively address them.
• Ensure efficient workflow and seamless communication across virtual platforms.
• Maintain a professional and positive demeanor at all times.

• Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level management.
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Ability to handle sensitive information with complete confidentiality.
• Proactive and resourceful, with the ability to work independently and take initiative.
• Strong problem-solving skills and adaptability.
• Professional and courteous demeanor.
• Previous experience in a remote work setting is highly preferred.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain digital and physical filing systems.
• Assist with budget management, expense tracking, and invoice processing.
• Order and manage office supplies and equipment.
• Provide general administrative support to the team as needed.
• Ensure efficient operation of office equipment and systems.
• Act as a point of contact for internal and external inquiries.
• Assist with event planning and coordination.
• Perform other administrative duties as assigned.

• Proven experience as an Office Administrator, Executive Assistant, or similar administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to multitask, prioritize, and manage workload effectively in a remote environment.
• Proactive attitude and ability to anticipate needs.
• Discretion and confidentiality in handling sensitive information.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Reliable internet connection and a dedicated workspace.

• Managing executive calendars, scheduling appointments, and coordinating meetings.
• Handling incoming and outgoing correspondence, including emails and phone calls.
• Preparing reports, presentations, and other documents for executive review.
• Organizing and managing travel arrangements, including flights, accommodation, and itineraries.
• Maintaining office supplies inventory and managing procurement processes.
• Ensuring the office environment is organized, tidy, and functional.
• Acting as a liaison between executives and other departments or external parties.
• Handling confidential information with the utmost discretion.
• Assisting with event planning and coordination for internal and external functions.
• Implementing and refining administrative procedures to enhance efficiency.

• Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with calendar management and travel coordination.
• Proactive problem-solving abilities.
• Familiarity with office management procedures.
• Adept at working both independently and collaboratively within a team.

• Oversee daily office operations, including managing supplies, equipment, and vendor relationships.
• Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
• Prepare correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing mail and manage internal communication channels.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
• Assist with the onboarding process for new employees, including paperwork and orientation.
• Organize and manage office events, meetings, and conferences.
• Maintain organized filing systems, both physical and digital.
• Implement and improve office administrative procedures and policies.
• Manage petty cash and process expense reports.
• Provide general administrative support to the team as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 3+ years of experience in office management or executive assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to maintain confidentiality.
• Proactive problem-solving skills and a detail-oriented approach.
• Experience with scheduling and travel coordination.
• A professional and courteous demeanor.

Join Pericha Global Investments Limited as the Executive Assistant to the Chief Executive Officer and become an integral part of a dynamic and forward-thinking team. This pivotal role offers a unique opportunity to directly support the CEO in driving strategic initiatives and managing day-to-day operations. As the Executive Assistant, you will be responsible for managing the CEO's schedule, coordinating high-level meetings, and handling confidential information with the utmost discretion. Your organizational skills, attention to detail, and ability to anticipate needs will be essential in ensuring the CEO's time is optimized and company goals are met. You will be the primary point of contact for internal and external communications on behalf of the CEO, requiring exceptional communication skills and a professional demeanor. If you are proactive, resourceful, and thrive in a fast-paced environment, we invite you to apply for this rewarding position at Pericha Global Investments Limited.

Tasks

• Coordinate and manage the CEO's schedule, ensuring efficient use of time and prioritization of tasks.

• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.

• Conduct research and compile data to assist the CEO with decision-making and strategic planning.

• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear communication and maintaining confidentiality.

Requirements

• A Bachelor's degree in Business Administration, Management, or a related discipline is required.

• Demonstrated expertise as an Executive Assistant or in a similar secretarial position, ideally within the financial or investment sectors.

• Possess exceptional organizational and time-management skills, with the capability to multitask and manage workloads efficiently.

• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms, along with familiarity with office management systems and procedures.

• Excellent verbal and written communication skills, characterized by meticulous attention to detail and a professional demeanor.

Benefits

Competitive compensation package, flexible work schedule, and hybrid work environment.

Join Pericha Global Investments Limited as the Executive Assistant to our CEO. Elevate your career in a dynamic, innovative environment where your skills drive success and growth. Apply now

• Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
• Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
• Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
• Developing and implementing efficient administrative processes and systems to support remote operations.
• Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
• Assisting with onboarding new remote employees, providing necessary administrative support.
• Maintaining organized digital filing systems and ensuring data accuracy.
• Preparing reports, presentations, and other documents as required.
• Providing general administrative support to various departments as needed.
• Acting as a point of contact for internal and external inquiries.
• Troubleshooting minor IT issues related to office equipment and software for remote staff.
• Fostering a positive and collaborative remote work environment.

• Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
• Serve as a primary point of contact for internal and external communications, screening calls and managing correspondence.
• Organize and execute domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Conduct research and prepare reports, analyses, and summaries on various topics as requested.
• Assist with budget tracking, expense reporting, and invoice processing.
• Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive information.
• Proactively identify and resolve administrative issues before they impact productivity.
• Support special projects and initiatives as assigned by senior leadership.
• Foster positive working relationships with stakeholders across all levels of the organization.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Strong problem-solving abilities and a proactive approach to tasks.
• Discretion and the ability to handle confidential information with utmost professionalism.
• Ability to work independently and as part of a remote team.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.