3 Senior Administrative Executive Assistant jobs in whatjobs
Senior Administrative Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Executive Assistant to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient communication across departments. You will be responsible for managing complex calendars, scheduling meetings, preparing agendas, and taking detailed minutes. Travel arrangements, both domestic and international, will also be part of your remit, including booking flights, accommodations, and preparing itineraries. Furthermore, you will handle expense reporting, process invoices, and manage office supplies, albeit in a virtual capacity. A key aspect of this role involves acting as a gatekeeper and liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills. You'll also assist with the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and a strong command of office software. The ability to anticipate needs, problem-solve independently, and maintain strict confidentiality is paramount. We are looking for an individual who is a self-starter, thrives in a fast-paced environment, and possesses exceptional time management skills to juggle multiple priorities effectively. Experience with project coordination and data management would be a significant advantage. If you are a dedicated administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. This role is based out of Ongata Rongai, Kajiado, KE , but operates entirely remotely.
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Senior Administrative Executive Assistant
Posted 18 days ago
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Job Description
Our client, a dynamic and rapidly growing international organization, is seeking a highly organized and proactive Senior Administrative Executive Assistant to join their fully remote team. This pivotal role offers the unique opportunity to provide comprehensive support to senior leadership from the comfort of your home office. You will be instrumental in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating global meetings, and acting as a key point of contact for internal and external stakeholders. Your responsibilities will include anticipating the needs of executives, proactively solving administrative problems, and maintaining the highest level of confidentiality. You will be expected to manage travel arrangements, prepare reports and presentations, and assist with special projects as assigned. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in standard office software suites, advanced calendar management, and virtual collaboration tools is essential. This is a remote-first position, emphasizing asynchronous communication and robust digital workflows to ensure seamless collaboration across different time zones. Successful candidates will demonstrate a strong sense of initiative, resourcefulness, and a commitment to excellence in all administrative tasks. The location of this remote role is **Mombasa, Mombasa, KE**, though the successful candidate will work entirely from their remote location. Join a forward-thinking company that values its employees and offers ample opportunities for professional development and growth within a supportive virtual work environment. We are looking for individuals who are self-motivated, possess excellent time management skills, and thrive in an autonomous setting. Your dedication to providing top-tier administrative support will directly contribute to the success of our executive team.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Serve as a primary point of contact for internal and external communications, screening calls and managing correspondence.
- Organize and execute domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Conduct research and prepare reports, analyses, and summaries on various topics as requested.
- Assist with budget tracking, expense reporting, and invoice processing.
- Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive information.
- Proactively identify and resolve administrative issues before they impact productivity.
- Support special projects and initiatives as assigned by senior leadership.
- Foster positive working relationships with stakeholders across all levels of the organization.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong problem-solving abilities and a proactive approach to tasks.
- Discretion and the ability to handle confidential information with utmost professionalism.
- Ability to work independently and as part of a remote team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Executive Assistant to support their dynamic executive team in Nairobi, Nairobi, KE . This role is integral to ensuring the smooth operation of daily administrative functions and provides critical support to senior leadership. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare reports, presentations, and correspondence with a high degree of accuracy.
- Handle confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders.
- Organize and maintain filing systems, both physical and digital.
- Assist with event planning and coordination.
- Conduct research and compile data as needed.
- Manage office supplies and equipment inventory.
- Provide general administrative support to the executive team.
- Proactively identify and resolve potential administrative issues.
- Serve as a point of contact for executive inquiries.
- Ensure efficient workflow and adherence to company policies.
- Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to work independently and as part of a team.
- Problem-solving aptitude.
- Experience with project coordination is a plus.
- Familiarity with office management procedures.
- A proactive approach to tasks and a positive attitude.
This advertiser has chosen not to accept applicants from your region.
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