4,726 Administrative Assistants jobs in Kenya
Executive Administrative Assistant - Executive Support
Posted 20 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
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Office Administrator and Executive Assistant
Posted 13 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to manage the smooth operation of their **Kisumu, Kisumu, KE** office and provide comprehensive administrative support to senior management. This role is central to maintaining an efficient and professional working environment. Responsibilities include managing calendars, scheduling appointments and meetings, preparing correspondence, and coordinating travel arrangements. You will also be responsible for managing office supplies, overseeing reception duties, maintaining office filing systems, and ensuring the office premises are well-maintained and secure. A key aspect of this role involves providing high-level administrative support to executives, including drafting reports, preparing presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Excellent interpersonal and communication skills are essential for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software are required. A minimum of 3 years of experience in office administration or executive assistance is necessary. A diploma or degree in a relevant field is preferred. This is a fantastic opportunity for an individual who thrives in a dynamic office setting and enjoys being the backbone of a busy executive team.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client, a well-established firm in the professional services sector, is seeking a highly organized and proactive Office Administrator & Executive Assistant. This role is instrumental in ensuring the smooth day-to-day operations of our office and providing comprehensive support to senior leadership. The successful candidate will manage a wide range of administrative tasks, including coordinating meetings, managing calendars, booking travel arrangements, and preparing reports and presentations. You will be responsible for maintaining office supplies, managing vendor relationships, and ensuring a professional and welcoming office environment. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. You will also assist with event planning and logistics for company gatherings and client meetings. For executive support, you will work closely with designated executives, anticipating their needs and proactively managing their schedules and administrative requirements. This includes handling sensitive information with confidentiality and providing seamless support to enhance their productivity. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. Excellent communication and interpersonal skills are required, as you will interact with individuals at all levels of the organization and externally. Discretion and a high level of professionalism are paramount. We are looking for a self-starter with a proactive approach to problem-solving and a commitment to providing high-quality administrative support. This is a fantastic opportunity to contribute to the efficiency and success of our operations and gain exposure to various facets of our business. While this position offers a hybrid work model, allowing for a balance between remote work and in-office presence, you will be primarily based in our Naivasha, Nakuru, KE office, contributing to its smooth functioning and supporting our leadership team effectively.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Executive Support
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is essential for ensuring the smooth and efficient functioning of administrative operations within a remote-first environment. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and maintain a high level of professionalism and discretion. You will be responsible for a wide range of administrative tasks, including calendar management, correspondence handling, document preparation, travel arrangements, and meeting coordination. Your ability to anticipate needs and proactively address challenges will be key to your success.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, format, and proofread documents, reports, and presentations.
- Arrange travel and accommodation for executives and team members.
- Organize and maintain electronic and physical filing systems.
- Conduct research and gather information as needed.
- Process expense reports and manage petty cash.
- Provide logistical support for virtual and in-person events.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address administrative challenges.
- Ensure efficient and organized workflow in a remote setting.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information.
- Experience with remote work tools and technologies (e.g., video conferencing, collaboration platforms).
- A relevant diploma or associate degree is preferred.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Project Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is pivotal in ensuring the smooth operation of daily administrative tasks, supporting senior leadership, and coordinating various projects. As a fully remote employee, you will leverage digital tools and communication platforms to manage schedules, coordinate meetings, prepare documents, and handle correspondence with utmost efficiency and confidentiality. This position demands exceptional attention to detail, strong problem-solving abilities, and a proactive approach to anticipating needs.
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
Qualifications:
Key responsibilities include managing complex calendars, arranging travel (when necessary, although the role is primarily remote), preparing reports and presentations, and maintaining organized digital filing systems. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. The ideal candidate will be adept at multitasking, prioritizing workload effectively, and working autonomously in a virtual environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential. Experience with project management tools and virtual collaboration software is a significant advantage.
This is an exciting opportunity to contribute to a dynamic organization while enjoying the flexibility of a fully remote position . You will be instrumental in streamlining administrative processes and supporting strategic initiatives. The ability to maintain a high level of professionalism and discretion at all times is critical. We are looking for an individual who is adaptable, resourceful, and committed to delivering exceptional support. If you thrive in a remote work setting and possess the requisite administrative and organizational skills, we invite you to apply for this position based in **Ruiru, Kiambu, KE**, and accessible globally.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Prepare correspondence, memos, and presentations.
- Coordinate and document virtual meetings.
- Maintain digital filing systems and databases.
- Assist with project-related administrative tasks.
- Handle incoming and outgoing communications.
- Provide general administrative support to a team of executives.
- Manage travel arrangements and expense reports.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple priorities remotely.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with project management and virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Virtual Administrative Assistant - Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, ideal for an experienced administrative professional who thrives in an independent work environment and excels at managing complex schedules and communication. As a remote-first organization, we value efficiency, discretion, and excellent virtual communication skills. The successful candidate will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents, and handling correspondence with a high degree of professionalism. You will be a key point of contact for executives and will play a crucial role in ensuring the smooth operation of their daily activities. This role is based in **Embu, Embu, KE**, but you will work entirely from your home office.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Assist with expense reporting and budget tracking.
- Organize and maintain digital filing systems, ensuring confidentiality and easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and projects as assigned.
- Proactively identify and address potential scheduling conflicts or administrative issues.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in using virtual collaboration tools, calendar management software (e.g., Google Calendar, Outlook Calendar), and MS Office Suite or Google Workspace.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion and confidentiality.
- Ability to work independently, anticipate needs, and take initiative in a remote setting.
- Experience with travel booking and expense management systems.
- Professional demeanor and strong interpersonal skills.
- A reliable internet connection and a dedicated home office space.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant - Remote Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Administrative Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional self-management skills and a commitment to providing seamless support to executives operating in a virtual environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, handling confidential information, and acting as a liaison between executives and other stakeholders. The ideal candidate possesses superior communication skills, a keen eye for detail, and a proven ability to anticipate needs and solve problems effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, prioritizing and responding as appropriate.
- Organize and maintain digital filing systems and databases, ensuring easy retrieval of information.
- Process expense reports and manage invoices and billing.
- Conduct research on various topics as requested by executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with project management tasks and follow-ups as required.
- Provide support for virtual meetings, including preparing agendas and distributing minutes.
- Contribute to improving administrative processes and efficiency.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with strong attention to detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with calendar management software and online travel booking platforms.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive and resourceful in problem-solving.
- Adaptable and able to thrive in a fast-paced, remote work environment.
- High level of professionalism and a positive attitude.
- Experience in a specific industry relevant to our client is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant (C-Suite Support)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a critical, fully remote position designed for a professional who thrives in a fast-paced environment and possesses exceptional communication and organizational skills. You will manage complex calendars, coordinate travel arrangements, prepare confidential documents, and act as a key point of contact, ensuring the smooth operation of executive functions. Your professionalism and attention to detail will be paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and security.
- Organize and prepare for executive meetings, including agendas, materials, and logistics, and take minutes when required.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication flow.
- Manage expense reporting and invoicing processes for executives.
- Conduct research and gather information for various projects and executive requests.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and event planning as needed.
- Proven experience as an Executive Administrative Assistant or similar high-level support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Ability to multitask, prioritize, and work independently in a remote setting.
- Strong problem-solving skills and resourcefulness.
- Experience coordinating complex travel arrangements and managing calendars across time zones.
- A degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Senior Management Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position, requiring impeccable communication skills, a high degree of professionalism, and the ability to manage complex schedules and administrative tasks from anywhere. You will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, making travel arrangements, and assisting with special projects. The ideal candidate is a master of organization, possesses exceptional time management skills, and can anticipate the needs of executives. You must be proficient with various productivity software and comfortable working independently in a virtual environment. Confidentiality and discretion are paramount in this role. Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Coordinating and preparing materials for internal and external meetings, including agendas, presentations, and minutes.
- Handling all aspects of domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Managing and filtering email correspondence and prioritizing urgent communications.
- Preparing, proofreading, and editing various documents, reports, and presentations.
- Conducting research and compiling information for special projects as needed.
- Processing expense reports and managing budget-related administrative tasks.
- Serving as a primary point of contact for internal and external stakeholders, maintaining professional communication.
- Maintaining and organizing electronic and physical filing systems.
- Anticipating executive needs and proactively addressing potential issues.
- Ensuring confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong understanding of virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Outstanding organizational and time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful with a keen eye for detail.
- Ability to work independently and prioritize tasks in a remote setting.
- Prior experience in the technology sector is a plus.
This advertiser has chosen not to accept applicants from your region.
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