1,602 Administrative Assistants jobs in Kenya
Administrative Support Assistant
KES1200000 - KES2400000 Y
Metrics Management
Posted today
Job Viewed
Job Description
Job Title – Assistant Admin
Location:
Gitaru, Kikuyu Area, Kiambu County, Kenya
Application Deadline:
18
th
September 2025
Start Date:
Immediate
Our client is a fast-growing Internet Service Provider (ISP) based in Kiambu County. With a dedicated technical team and an expanding customer base, they are committed to delivering reliable internet solutions, maintaining operational efficiency, and providing exceptional customer service.
We are looking for a proactive and detail-oriented
Assistant Admin
to join their team. The ideal candidate will support daily operations, manage documentation, coordinate internal communications and assist with logistics and customer interactions to ensure smooth and efficient business operations.
Key Responsibilities
· Manage and update internal documents including client records and service request logs.
· Schedule meetings, appointments, and maintain team calendars.
· Handle incoming communication—calls, emails, and correspondence.
· Maintain organized filing systems (digital and physical).
· Support data entry and generate reports using Microsoft Excel.
· Assist with CRM updates and cross-team coordination.
· Track technician schedules and provide administrative support to the technical team.
· Coordinate follow-ups on service tickets and support customer communication.
Qualifications & Requirements
· Diploma in Business Administration, Office Management, IT, or a related field.
· Minimum 1 year of administrative or office support experience.
· Proficiency in
Microsoft Excel
—including data entry, formulas, and formatting.
· Experience with CRM systems (e.g., Zoho, HubSpot, Salesforce) is essential.
· Excellent organization and time management skills.
· Strong communication skills—written and verbal.
· High level of accuracy and attention to detail.
· Ability to multitask and work with minimal supervision.
· Residing in or near Kiambu County (or willing to relocate).
How to Apply
If you meet the above qualifications and are ready to join a fast-growing ISP, send your
CV and a brief cover letter
to
with the subject line:
"Application –Assistant Admin"
Deadline:
18
th
September 2025
This advertiser has chosen not to accept applicants from your region.
0
Administrative Support Officer
40200 Abothuguchi West
KES50000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Support Officer to provide comprehensive administrative assistance. This is a fully remote position, allowing you to manage a wide range of administrative tasks and support our team members from anywhere. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. Your duties will include maintaining organized filing systems, managing office supplies inventory, and acting as a point of contact for internal and external inquiries. You will also be tasked with assisting with data entry, document management, and other administrative projects as needed. The ideal candidate will possess excellent communication, organizational, and time management skills. Proficiency with standard office software, including word processing, spreadsheets, and presentation software, is required. Previous experience in an administrative or secretarial role is highly desirable. You must be a proactive self-starter, capable of working independently and prioritizing tasks effectively in a remote environment. Discretion and the ability to handle confidential information are essential. This is an excellent opportunity to contribute to the smooth functioning of our organization by providing essential administrative support. You will play a key role in ensuring that our day-to-day operations run efficiently, allowing our team to focus on their core responsibilities. We are looking for a reliable and adaptable individual with a strong work ethic and a commitment to providing high-quality administrative services. The flexibility of this remote role allows for a great work-life balance while making a tangible contribution to our team's productivity.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant - Remote Administrative Support Specialist
80100 Shella
KES180000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote administrative support. This role is essential in ensuring the smooth and efficient operation of executive functions within a fast-paced, virtual environment. The successful candidate will manage a wide range of administrative tasks, acting as a key point of contact and gatekeeper for senior management. Responsibilities include complex calendar management, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing expense reports. You will be expected to handle confidential information with discretion and maintain meticulous records. This role requires exceptional communication skills, both written and verbal, as you will liaise with internal teams, external partners, and clients. You will be responsible for preparing presentations, reports, and other documents, ensuring accuracy and professionalism. Key duties involve screening incoming communications, prioritizing requests, and proactively addressing issues before they escalate. The Executive Assistant will also assist with project management tasks, track action items, and follow up to ensure timely completion. Experience with office management software and virtual collaboration tools is vital. The ability to anticipate needs, demonstrate initiative, and maintain a positive attitude in a remote setting is paramount. A strong understanding of business etiquette and professional conduct is expected. We are looking for a candidate with proven experience as an Executive Assistant or a similar administrative role, ideally supporting C-level executives. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent experience will be considered. Excellent organizational and time-management skills are non-negotiable, as is a high level of proficiency in Microsoft Office Suite or Google Workspace. This is a fully remote position, offering the flexibility to work from home while contributing significantly to the executive team's success. You must possess a reliable internet connection and a dedicated, professional workspace. The ideal candidate is a problem-solver who thrives in an independent work environment and is adept at navigating the nuances of virtual communication. This is a fantastic opportunity to leverage your administrative prowess in a dynamic and evolving remote workplace. You will be an integral part of ensuring our executives can focus on strategic initiatives, supported by seamless administrative operations. If you are a proactive, self-starter with a passion for supporting leadership, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Remote Operations Manager - Administrative Support
30100 Tuwan
KES95000 Monthly
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Operations Manager to oversee and streamline administrative functions for a growing organization. This is a pivotal role demanding exceptional leadership, meticulous attention to detail, and the ability to manage diverse operational tasks from a remote setting. You will be responsible for ensuring the smooth day-to-day running of administrative processes, including managing digital workflows, coordinating virtual teams, and optimizing operational efficiency. Your duties will encompass developing and implementing administrative policies and procedures, managing vendor relationships remotely, overseeing budget adherence for administrative expenses, and ensuring compliance with relevant regulations.
You will play a key role in managing the company's digital infrastructure and tools, including CRM systems, project management software, and communication platforms. This involves ensuring these tools are used effectively, providing training to staff, and identifying opportunities for technological enhancements. Furthermore, you will lead a remote administrative team, providing guidance, setting performance goals, and fostering a collaborative and productive work environment. This includes recruitment, onboarding, and performance management of administrative staff. You will also be responsible for coordinating cross-departmental projects and initiatives, ensuring timely execution and clear communication across all stakeholders.
The ideal candidate possesses a proven track record in operations management or senior administrative roles, preferably in a remote or hybrid setting. Strong analytical and problem-solving skills are essential, along with the ability to anticipate needs and proactively address challenges. Excellent communication and interpersonal skills are paramount, as you will be interacting with employees at all levels, external partners, and stakeholders. Proficiency in a wide range of office software, project management tools, and virtual collaboration platforms is required. You must be highly self-motivated, capable of prioritizing tasks effectively, and committed to maintaining a high standard of operational excellence in a virtual environment. This role offers an excellent opportunity for an experienced manager to drive efficiency and support strategic growth from a flexible, remote location. The ability to adapt to changing priorities and to lead with a positive, can-do attitude is highly valued.
Responsibilities:
You will play a key role in managing the company's digital infrastructure and tools, including CRM systems, project management software, and communication platforms. This involves ensuring these tools are used effectively, providing training to staff, and identifying opportunities for technological enhancements. Furthermore, you will lead a remote administrative team, providing guidance, setting performance goals, and fostering a collaborative and productive work environment. This includes recruitment, onboarding, and performance management of administrative staff. You will also be responsible for coordinating cross-departmental projects and initiatives, ensuring timely execution and clear communication across all stakeholders.
The ideal candidate possesses a proven track record in operations management or senior administrative roles, preferably in a remote or hybrid setting. Strong analytical and problem-solving skills are essential, along with the ability to anticipate needs and proactively address challenges. Excellent communication and interpersonal skills are paramount, as you will be interacting with employees at all levels, external partners, and stakeholders. Proficiency in a wide range of office software, project management tools, and virtual collaboration platforms is required. You must be highly self-motivated, capable of prioritizing tasks effectively, and committed to maintaining a high standard of operational excellence in a virtual environment. This role offers an excellent opportunity for an experienced manager to drive efficiency and support strategic growth from a flexible, remote location. The ability to adapt to changing priorities and to lead with a positive, can-do attitude is highly valued.
Responsibilities:
- Oversee and manage all remote administrative operations and processes.
- Develop, implement, and enforce administrative policies and procedures.
- Manage and optimize digital workflows, including CRM and project management systems.
- Lead, mentor, and manage a remote team of administrative staff.
- Oversee administrative budgets and manage vendor relationships.
- Coordinate cross-functional projects and ensure timely completion.
- Ensure compliance with relevant legal and regulatory requirements.
- Enhance operational efficiency and implement cost-saving measures.
- Facilitate effective communication and collaboration among remote teams.
- Manage the procurement and maintenance of office supplies and equipment virtually.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in operations management or senior administrative leadership.
- Proven experience managing remote teams and virtual operations.
- Proficiency in project management software (e.g., Asana, Trello), CRM systems, and MS Office Suite.
- Strong understanding of business processes, financial management, and HR principles.
- Excellent leadership, communication, and interpersonal skills.
- Exceptional organizational, time management, and problem-solving abilities.
- Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Experience with process improvement methodologies (e.g., Lean, Six Sigma) is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant - Board Support
00100 Nyeri Town
KES1800000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership, with a focus on board coordination. This is a fully remote position, offering you the flexibility to manage executive support functions from your home office. You will be responsible for managing complex calendars, coordinating meetings, preparing agendas and minutes, handling confidential correspondence, and making travel arrangements. This role requires exceptional attention to detail, superior time management skills, and the ability to anticipate the needs of busy executives. You will act as a gatekeeper, ensuring efficient communication flow and prioritizing tasks effectively. The ideal candidate has a proven track record of supporting C-suite executives or boards of directors, preferably in a remote capacity. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual meeting platforms is essential. You must possess outstanding interpersonal and communication skills, with the ability to interact professionally with individuals at all levels, both internally and externally. Discretion and a high degree of professionalism are paramount, given the confidential nature of the information you will handle. The ability to work independently, take initiative, and maintain composure under pressure in a remote environment is critical. Your support will ensure the smooth functioning of executive operations and board activities, contributing to the strategic oversight of the organization, with potential positive indirect effects on administrative efficiency standards in areas like **Nyeri, Nyeri, KE** by setting a high benchmark for remote executive support.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant - Remote Support
30100 Tuwan
KES180000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions, enabling leaders to focus on strategic priorities. You will manage calendars, coordinate meetings, handle correspondence, prepare reports and presentations, and conduct research, all within a virtual environment.
The ideal candidate will possess exceptional communication, time management, and multitasking skills. Proficiency in office productivity software, including G Suite and Microsoft Office Suite, is essential. Experience with project management tools and virtual collaboration platforms is highly desirable. You must be able to anticipate needs, problem-solve independently, and maintain a high level of professionalism and discretion.
We are looking for an individual with a proven track record of supporting C-suite executives or senior management. A strong understanding of business operations and the ability to adapt to changing priorities are key. This is an outstanding opportunity to contribute to the success of a dynamic organization and advance your administrative career in a remote-first setting. This position supports executives with oversight across operations in regions including Eldoret, Uasin Gishu, KE , while being performed remotely.
The ideal candidate will possess exceptional communication, time management, and multitasking skills. Proficiency in office productivity software, including G Suite and Microsoft Office Suite, is essential. Experience with project management tools and virtual collaboration platforms is highly desirable. You must be able to anticipate needs, problem-solve independently, and maintain a high level of professionalism and discretion.
We are looking for an individual with a proven track record of supporting C-suite executives or senior management. A strong understanding of business operations and the ability to adapt to changing priorities are key. This is an outstanding opportunity to contribute to the success of a dynamic organization and advance your administrative career in a remote-first setting. This position supports executives with oversight across operations in regions including Eldoret, Uasin Gishu, KE , while being performed remotely.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant, Board Support
00200 Abothuguchi West
KES95000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team and board members. This is a fully remote position, offering the flexibility to manage executive schedules and support functions from your home office. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating meetings, and preparing essential documentation. The ideal candidate possesses exceptional organizational skills, a strong command of office technology, and a commitment to providing top-tier administrative support.
Key responsibilities include:
Qualifications:
Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinating domestic and international travel logistics, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Arranging and facilitating virtual board meetings and executive team gatherings.
- Managing confidential information with the utmost discretion.
- Acting as a liaison between executives, board members, and other stakeholders.
- Conducting research and preparing briefing materials for meetings.
- Managing expense reports and processing reimbursements.
- Organizing and maintaining digital filing systems.
- Providing general administrative support, including email management and phone coverage.
Qualifications:
- A Bachelor's degree or equivalent professional experience in administration or a related field.
- Minimum of 6 years of experience as an Executive Administrative Assistant, with demonstrated experience supporting C-level executives and/or boards.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently, anticipate needs, and proactively solve problems in a remote environment.
- Strong attention to detail and accuracy.
- Experience with travel booking and expense management systems.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant - Remote Support
20117 Mwembe
KES2800000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a fast-paced technology startup experiencing significant growth, is looking for a proactive and highly organized Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is vital in ensuring the smooth and efficient operation of executive functions, allowing leadership to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare and edit correspondence, reports, and presentations, and handle confidential information with the utmost discretion. Key responsibilities include acting as a gatekeeper and liaison between executives and internal/external stakeholders, anticipating needs, and proactively resolving issues. You will also assist with event planning, manage expense reporting, and perform various administrative tasks to support executive workflow. The ideal candidate possesses exceptional organizational and time-management skills, advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, and a keen eye for detail. Excellent written and verbal communication skills, a professional demeanor, and the ability to multitask effectively in a remote environment are essential. Previous experience supporting C-level executives is highly desirable. This is an excellent opportunity for a dedicated administrative professional to play a key role in supporting a dynamic leadership team remotely, contributing to the company's success from **Naivasha, Kenya**. You will be an integral part of the executive office, providing critical support that enables seamless operations and strategic decision-making. The role requires discretion, adaptability, and a strong sense of initiative. Your ability to anticipate needs and proactively manage tasks will be highly valued. This is a demanding yet rewarding position for an experienced assistant seeking to make a significant impact.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Remote Support
20100 Nyeri Town
KES60000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is critical in ensuring the smooth day-to-day operations of executives by managing schedules, coordinating meetings, and handling various administrative tasks. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities efficiently in a hybrid work environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, appointments, and travel arrangements for executives, ensuring optimal time utilization.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Coordinate internal and external meetings, including logistics, agendas, and minute-taking.
- Act as a primary point of contact for internal and external stakeholders, screening calls and visitors, and resolving inquiries professionally.
- Handle sensitive information with discretion and confidentiality.
- Manage expense reports and processing of invoices.
- Assist with special projects and initiatives as assigned by executives.
- Maintain and organize physical and digital filing systems.
- Conduct research and gather information for various projects and meetings.
- Provide general administrative support, including office supply management and vendor liaison.
- Proven experience as an Executive Administrative Assistant or in a similar role for at least 3 years.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively.
- Experience in calendar management and travel coordination.
- A proactive approach to problem-solving and task completion.
- Familiarity with project management tools is a plus.
- Adaptability to work effectively in a hybrid model, balancing remote and in-office responsibilities.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - Remote Support
01000 Makongeni
KES180000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. As a key member of our distributed workforce, you will be responsible for managing complex calendars, coordinating virtual meetings, preparing reports and presentations, and handling sensitive communications with discretion. This remote-first role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. You will be the central point of contact for various internal and external stakeholders, ensuring seamless communication and efficient workflow. Key responsibilities include managing travel arrangements (when necessary, though the role is remote), processing expense reports, maintaining confidential files and records, and conducting research as needed. The ideal candidate possesses strong proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Slack and Zoom. Excellent written and verbal communication skills are paramount, as is a professional and positive attitude. You should be adept at anticipating needs, problem-solving independently, and managing competing priorities without direct supervision. A minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role is required. Experience supporting C-level executives is highly preferred. This is an excellent opportunity for a dedicated professional to contribute their expertise in a flexible, remote setting, supporting critical business functions and enabling our leaders to focus on strategic initiatives. Your ability to maintain confidentiality and provide a high level of service will be essential to your success in this vital role.
This advertiser has chosen not to accept applicants from your region.
9