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Job Description
About Trócaire
Trócaire is an international non-governmental organization (INGO) committed to addressing the root causes of poverty, injustice, and human suffering. We work closely with local partners in some of the world's most at-risk communities while also engaging people in Ireland to advocate for global justice. Through this dual approach, we strive to bring about positive and lasting change for a more just and equitable world.
Operating in up to 20 countries across Africa, Asia, Latin America, and the Middle East, Trócaire delivers both humanitarian assistance and long-term development support. Our programmes focus on promoting access to justice, advancing climate and environmental justice, ensuring the protection, voice, and influence of women and girls, saving lives and protecting human dignity, and mobilising the public in Ireland to contribute to global justice.
Our mission is rooted in Catholic Social Teaching and guided by the belief in the inherent dignity of every human person. We are committed to living out our core values of solidarity, courage, participation, perseverance, and accountability. These values shape our partnerships with communities, our advocacy efforts, and our humanitarian responses, ensuring that we remain steadfast in our vision of a just world where all people can live with dignity and hope.
Within this framework, Logistics in Trócaire Somalia operates under the Operations Department and plays a vital role in ensuring that programme supplies and services reach communities efficiently and on time. The unit manages transport, warehousing, fleet operations, and cross-border shipments from Kenya into Somalia, while safeguarding compliance with donor requirements, Trócaire policies, and regulatory authorities in both countries.
By coordinating the secure storage and timely delivery of nutrition, medical, and WASH supplies, Logistics enables programme teams and partners to overcome access challenges in fragile environments. Working closely with project and other field staff, the unit ensures accountability, quality, and value for money, thereby strengthening Trócaire's capacity to deliver both emergency relief and long-term development interventions across Somalia.
The Supply Chain & Logistics Assistant role supports these functions and reports directly to the Supply Chain and Logistics Manager. Based in Nairobi, with regular travel to field locations in Somalia, the role carries no line management responsibility but provides essential logistical support to programme teams, ensuring the smooth and effective implementation of logistics activities.
Key responsibilities
Procurement:
Coordinate with Project Managers to develop procurement plans and consolidate them into a single master plan.
Update and align programme procurement plans with the Supply Chain & Logistics Manager, maintaining timelines, budgets, and donor compliance.
Consolidate procurement requests by category and donor, verify specifications, and ensure proper filing of all PRs.
Assist the Supply Chain & Logistics Manager in supplier prequalification for goods, works, and services in Kenya and Somalia, ensuring compliance with Trócaire policies.
Manage the supplier register by category, ensuring compliance documents are up to date and retained in line with Trócaire's data protection and archiving policies.
Prepare RFQs, RFPs, and RFTs for goods, services, and works, and submit to the Supply Chain & Logistics Manager for review before procurement begins.
Identify suitable suppliers from the approved supplier database and register, and issue RFQs, RFPs, or RFTs for goods, services, and works based on efficiency and capacity.
Prepare bid matrices for goods, technical evaluation reports, and minutes for services and works, ensuring complete procurement documentation.
Draft purchase orders, manage approvals and signatures, and follow up with suppliers to ensure timely delivery.
Draft and support management of contracts for goods, works, services, and lease agreements in compliance with Trócaire policies and donor requirements.
Manage contracts for goods, works, services, and lease agreements, including monitoring performance, tracking milestones/renewals, and ensuring proper closure.
Maintain and update a contract management tracking sheet/register to ensure compliance, audit readiness, and timely action on renewals or closures.
Monitor supplier obligations under contracts and facilitate timely invoice verification and payment processing in line with Trócaire policies.
Ensure systematic filing and secure archiving of all procurement documents to support transparency, audit readiness, and institutional knowledge management.
Keep requestors updated on procurement progress through regular completion and sharing of the procurement monitoring sheet.
Collaborate with the Field Logistics & Procurement Officer to ensure all field procurement is compliant, well-documented, and audit-ready.
Conduct regular market surveys to identify potential suppliers, assess market trends, and inform competitive and value-driven procurement decisions.
Conduct regular quality checks and periodic performance evaluations of suppliers to ensure compliance, value for money, and continuous improvement.
Serve as the primary liaison with suppliers, fostering effective communication, accountability, and long-term partnership management.
Manage supplier relationships by ensuring clear communication, resolving issues, monitoring performance, and fostering long-term partnerships in line with Trócaire's policies.
Liaise with suppliers, contractors, and service providers to verify goods, works, and services, ensuring final delivery and certification of completion before processing payment requests.
Logistics:
Support implementation of supply chain and logistics policies across the Somalia Country Programme under the guidance of the Supply Chain & Logistics Manage
Ensure adequate office supplies through proactive planning and cost-effective procurement, reducing disruption risks and supporting operational continuity.
Ensure construction and rehabilitation activities comply with national regulations and Trócaire policies, mitigating legal and operational risks.
Monitor transport service contracts for compliance and completeness of procurement files, ensuring accountability and timely supplier payments.
Conduct field visits to audit compliance with Trócaire logistics policies, strengthen local capacity, and ensure transparent stock management.
Assets:
Draft and support management of lease agreements, ensuring compliance with organisational and donor requirements.
Manage contracts linked to equipment, facilities, or service providers, ensuring timely renewals, maintenance follow-up, and compliance with policies
Maintain comprehensive rehabilitation project files to support compliance, institutional memory, and donor reporting.
Warehouse & Stock Management:
Oversee receipt, storage, and safe transportation of goods to Gedo, Somalia, ensuring proper documentation and compliance with Trócaire procedures.
Work with project teams to track supplies from procurement to final distribution and provide regular progress updates.
Liaise with consignees to confirm receipt and quality of delivered goods and supplies.
Shipping, Clearing & Forwarding:
Coordinate and track cargo dispatches (air and road) to the field, ensuring proper documentation and confirmation of receipt from consignees.
Follow up with transporters, clearing agents, and logistics partners to ensure timely delivery and compliance with shipping/forwarding requirements.
RequirementsEssential Requirements
Education & Professional Certifications:
Bachelor of Science degree in Procurement, Logistics, and Supply Chain Management from a recognized university in Kenya (Essential)
Chartered Institute of Procurement & Supply (CIPS) Diploma in Procurement (Added Advantage)
Certification in Humanitarian Logistics or Supply Chain Management from the Logistics Learning Alliance (LLA) (Added Advantage)
MEDLOG certification from LLA (Medical Logistics in Humanitarian Emergencies) (Added Advantage)
Experience (Essential):
Proven experience in procurement and logistics with an INGO, the Red Cross/Red Crescent Movement, and/or UN agencies (Essential)
Considerable background in procurement planning, supplier management, contract administration, warehousing, and fleet coordination (Essential)
Considerable understanding of donor regulations (e.g., BHA, CFGB, FCDO, ECHO) and Quality Standards.
Proficiency in MS Office (Excel, Word, Outlook); ERP/procurement systems is an advantage.
Demonstrated knowledge in market assessments, supplier evaluations, and value-for-money analysis.
Core Competencies (Essential):
High integrity, accountability, and commitment to transparency.
Strong organizational, analytical, and problem-solving skills.
Effective communication and relationship management with suppliers, partners, and stakeholders.
Ability to work under pressure, prioritize competing tasks, and deliver results in a humanitarian context.
Other Requirements (Essential):
Fluency in English (spoken and written) is Essential; Somali Language is an advantage
Understanding of the Somalia/Gedo operational context, including logistical and security challenges.
Commitment to Trócaire's safeguarding standards, humanitarian principles, and zero-tolerance approach to fraud and corruption.
Safeguarding Programme Participants-Children & Adults
Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire's safeguarding policies available here.
Diversity and inclusion
We welcome diverse applicants to join our inclusive workforce.
Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.
Diversity and Inclusion statement available here.
BenefitsClosing Date for Applications is 22 September 2025
For the Candidate with the required experience and passion for the role, Trocaire Offers a competitive package of salary and benefits. Please the recruitment will be on rolling bases
please see job description attached. Local staff have a significant advantage.
To apply,
please send a copy of your CV and covering letter (quoting the job title
above)To
Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. All internal applicants are reminded of their obligations in relation to these policies.
At Trócaire, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of performance and integrity in line with our organisational values. All recruitment decisions are made on the basis of organizational needs. Trócaire is committed to creating an inclusive environment of mutual respect, recruiting and employing staff from diverse backgrounds and with diverse identities, at all levels in the organisation. We will not tolerate discrimination on the basis of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disability. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application
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Job Description
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.
The Position
A healthier future. It's what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come.
Creating a world where we all have more time with the people we love.
That's what makes us Roche.
The Opportunity
Roche Kenya is seeking a highly motivated and versatile Supply Chain & SHE Coordinator to join our team. This dual-focus role is accountable for ensuring the efficient, timely, and compliant execution of our in-country supply chain while simultaneously implementing and championing a robust Safety, Health, and Environment (SHE) culture.
The ideal candidate will manage end-to-end logistics and distribution to deliver our innovative medicines to patients and customers, while also ensuring our operations adhere to all local regulations and Roche's global SHE standards. This position is critical for maintaining operational excellence, ensuring our right-to-operate, and safeguarding our people and products.
Key Challenges
Supply Chain & Logistics Operations:
- Drive end-to-end in-country supply chain activities, including Order-to-Cash, logistics, and distribution to ensure world-class service levels and timely delivery to customers
- Monitor inventory levels against sales forecasts to prevent stockouts and minimize excess stock, ensuring optimal availability of our medicines
- Develop and maintain strong, mutually beneficial relationships with customers, third-party logistics providers (3PLs), and distributors
- Track, analyze, and report on key supply chain performance indicators (KPIs), identifying opportunities for process improvements to enhance efficiency and customer experience
- Collaborate closely with Business Development, CRS, and Finance chapters to align supply chain activities with overall business objectives
Safety, Health, Environment & Security (SHE) Management:
- Implement and maintain SHE policies and management systems to ensure full compliance with local Kenyan regulations and Roche's global SHE objectives
- Conduct comprehensive risk assessments (including Biosafety), site inspections, and audits to identify, document, and mitigate potential hazards
- Lead incident investigations to determine root causes and implement corrective actions to prevent recurrence, reporting critical situations to Group SHE as required
- Develop and deliver SHE training to promote a strong safety culture and ensure all employees and contractors are aware of their responsibilities
- Manage emergency preparedness and business continuity plans in collaboration with regional and group SHE teams
- Serve as the primary advisor to management on all SHE, Biosafety, and Security matters, including physical, personnel, and product security
Who You Are as an Ideal Candidate
Qualifications And Experience
- Bachelor's degree in Supply Chain Management, Logistics, Occupational Health & Safety, Environmental Science, Business Administration, or a related field
- Minimum of 3 years of proven experience in supply chain management and/or administering SHE programs. Experience in the pharmaceutical, diagnostics, or a related regulated industry is highly preferred
- Proficiency in supply chain software, Enterprise Resource Planning (ERP) systems, and SHE management systems
- Experience as an auditor and a strong understanding of risk management principles
Key Competencies & Skills
- Strong business, logistics, and supply chain acumen with an understanding of the local distribution environment
- In-depth knowledge of Kenyan occupational safety, health, and environmental laws and regulations
- Excellent communication and interpersonal skills, with the ability to act as a connector between internal and external stakeholders
- Strong analytical, problem-solving, and decision-making abilities, especially under conditions of uncertainty
- A systems-thinking, solution-oriented, and enterprise mindset
- Ability to work independently and as a collaborative member of a team
Who we are
A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.
Let's build a healthier future, together.
Roche is an Equal Opportunity Employer.
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Supply Chain Manager
Posted 16 days ago
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Supply Chain Coordinator
Posted 11 days ago
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Key Responsibilities:
- Manage daily warehouse operations, including receiving, storing, picking, packing, and shipping of goods.
- Monitor inventory levels and conduct regular stocktakes to ensure accuracy.
- Coordinate with transportation providers to schedule and track shipments, ensuring timely delivery.
- Liaise with suppliers and vendors to manage procurement, order fulfillment, and resolve any discrepancies.
- Implement and enforce company policies and safety procedures within the warehouse.
- Optimize warehouse layout and processes for efficiency and space utilization.
- Maintain accurate records of inventory, shipments, and operational activities.
- Identify and implement process improvements to reduce costs and enhance efficiency.
- Prepare reports on warehouse performance, inventory status, and logistics activities.
- Ensure compliance with all relevant regulations and quality standards.
Qualifications:
- Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- Minimum of 3 years of experience in logistics, warehousing, or supply chain coordination.
- Strong understanding of warehouse management systems (WMS) and inventory control principles.
- Experience with transportation management and coordination.
- Excellent organizational and time management skills.
- Strong problem-solving abilities and attention to detail.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, especially Excel.
- Ability to work effectively in a fast-paced environment and manage multiple priorities.
- Knowledge of supply chain software and tools is a plus.
This is an excellent opportunity for an experienced logistics professional to contribute significantly to our client's supply chain operations. If you are proactive, detail-oriented, and possess a strong understanding of warehouse and logistics management, we encourage you to apply.
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Supply Chain Procurement Manager
Posted 5 days ago
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Job Description
Responsibilities:
- Develop and implement comprehensive procurement strategies to meet organizational needs.
- Manage the entire procurement lifecycle, including sourcing, tendering, negotiation, and contract award.
- Identify and evaluate potential suppliers, ensuring they meet quality, cost, and delivery requirements.
- Negotiate favorable terms, pricing, and contracts with suppliers.
- Develop and maintain strong relationships with key suppliers.
- Monitor supplier performance and address any issues or non-compliance.
- Conduct market research and analysis to identify cost-saving opportunities and emerging trends.
- Collaborate with internal stakeholders to understand their procurement requirements.
- Ensure compliance with company procurement policies and relevant regulations.
- Manage procurement budgets and track expenditures.
- Identify and mitigate supply chain risks.
- Develop and implement best practices in procurement and supply chain management.
- Generate reports on procurement activities, savings, and supplier performance.
- Lead and mentor junior procurement staff.
- Drive continuous improvement in procurement processes.
Qualifications:
- Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field.
- Minimum of 6 years of experience in procurement, purchasing, or supply chain management.
- Proven experience in strategic sourcing, vendor management, and contract negotiation.
- Strong understanding of procurement principles, best practices, and relevant regulations.
- Excellent analytical, problem-solving, and decision-making skills.
- Proficiency in procurement software and ERP systems.
- Strong communication, interpersonal, and negotiation skills.
- Ability to work independently and manage multiple priorities in a remote setting.
- Experience in managing diverse procurement categories.
- Knowledge of international sourcing and logistics is a plus.
- Professional certifications such as CIPS or equivalent are an advantage.
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Supply Chain Procurement Analyst
Posted 6 days ago
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Supply Chain Coordinator
Posted 2 days ago
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Key Responsibilities:
- Coordinate the movement of goods and materials from suppliers to the organization and to customers.
- Manage and maintain inventory levels, ensuring accuracy and minimizing stock-outs or excess inventory.
- Track shipments and provide timely updates to relevant stakeholders.
- Liaise with suppliers, manufacturers, and logistics providers to ensure timely deliveries.
- Process purchase orders and manage delivery schedules.
- Resolve any logistical challenges or disruptions in the supply chain promptly and effectively.
- Collaborate with internal departments, such as sales, production, and warehousing, to align supply chain activities with business needs.
- Assist in forecasting demand and planning for future supply chain requirements.
- Ensure compliance with all relevant regulations and documentation requirements for shipments.
- Identify opportunities for process improvements to enhance efficiency and reduce costs within the supply chain.
- Maintain accurate records of inventory, shipments, and supplier performance.
- Communicate effectively with all parties involved in the supply chain, providing clear and concise information.
- Support the procurement team in sourcing and evaluating new suppliers.
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Supply Chain Procurement Specialist
Posted 20 days ago
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Remote Supply Chain and Inventory Manager
Posted 23 days ago
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Key Responsibilities:
- Develop and execute strategic plans for supply chain management, including procurement, logistics, warehousing, and distribution.
- Oversee inventory levels, ensuring optimal stock to meet demand while minimizing holding costs and stockouts.
- Analyze supply chain data to identify areas for improvement, cost savings, and operational efficiencies.
- Manage and negotiate with suppliers and vendors to secure favorable terms and ensure timely delivery of goods.
- Implement and maintain inventory control systems and processes to track stock movement and accuracy.
- Collaborate with internal departments (sales, production, finance) to forecast demand and plan inventory accordingly.
- Monitor and report on key performance indicators (KPIs) related to supply chain and inventory performance.
- Ensure compliance with all relevant regulations and company policies.
- Lead and mentor a virtual team, fostering a collaborative and high-performance culture.
- Stay abreast of industry trends and best practices in supply chain and inventory management.
Qualifications:
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field. A Master's degree is a plus.
- Minimum of 5 years of progressive experience in supply chain management and inventory control, with a proven track record of success.
- Strong analytical and problem-solving skills with the ability to interpret complex data.
- Excellent negotiation and communication skills, with the ability to build and maintain strong relationships.
- Proficiency in supply chain management software and ERP systems.
- Demonstrated experience in managing remote teams and working in a remote-first environment.
- Knowledge of Lean/Six Sigma principles is desirable.
- Must be adaptable, proactive, and possess strong leadership qualities.
This is a fantastic opportunity for a results-oriented professional to make a significant impact on our client's operational success. The role offers the flexibility of a fully remote position, allowing you to work from anywhere. Our client is committed to fostering a diverse and inclusive workplace. While the role is remote, it is based in connection with operations supporting the Kisumu, Kisumu, KE region.
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Procurement and Supply Chain Manager
Posted 17 days ago
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