What Jobs are available for Procurement Officer in Kenya?

HFC Limited, the banking and property finance subsidiary of HF Group, has an exciting opportunity in our Procurement Department. We are seeking a talented, dynamic, self-driven, and results-oriented individual who is committed to performance, excellence, and participating in our growth strategy.

• The Procurement Officer will be responsible for coordinating end-to-end procurement operations, with a key focus on ICT-related goods and services across the Bank and its subsidiaries. The role ensures alignment with corporate strategic objectives, compliance with internal policies, and adherence to regulatory and industry standards.
• This role drives value through strategic sourcing, supplier relationship management, contract negotiation, and cost optimization, while ensuring timely delivery of technology solutions that support operational efficiency, innovation, and business continuity.

Deadline:

Category: Procurement

Subsidiary: HFC

Principle Accountabilities

Strategic Sourcing and Procurement

• Identifying, evaluating, and engaging qualified vendors in line with approved vendor selection criteria and sourcing and procurement policy.
• Ensure adherence to procurement procedures and standards through creating awareness to the users on the processes to be followed.
• Organizing and supporting the development sourcing strategies aligned to the Company's overall ICT and digital transformation strategies
• Organizing vendor on-boarding and contracting in line with company policies
• Conduct market analysis to identify trends, risks and opportunities in the supply market environment.
• Preparation and issuance RFIs, RFQs, RFPs, and tender documents in line with policies.
• Coordinating the end-to-end procurement cycle for works, products and services including hardware, software, licenses, support contracts, IT infrastructure and digital platforms.
• Identify cost reduction opportunities through demand aggregation, strategic sourcing, and improved contract terms.
• Coordinating bid evaluations, supplier due diligence, and recommendation reports.
• Provide regular reporting on ICT procurement activity, cost savings, contract status, and pipeline.

Contracting and Risk management

• Negotiate for value-for-money i.e., competitive favorable contract terms, pricing, SLAs, and delivery schedules with selected vendors, ensuring value for money and risk mitigation.
• Ensure all procurement transactions comply with internal policies, procurement laws, and regulations.
• Collaborate with Legal, Risk, IT Security and Finance teams during contracting, performance reviews and appraisal processes.

Supplier Management & Performance Monitoring

• Developing strong relationships with ICT suppliers, service providers, and partners.
• Monitoring and evaluating supplier performance against agreed SLAs and KPIs.
• Resolve any disputes, delivery issues, or service failures in a timely and professional manner.

Key Competencies and Skills

Technical competencies

• Strong negotiation and communication skills.
• Analytical and decision-making ability.
• Proficiency in ERP and procurement systems (e.g., SAP, Oracle).
• High attention to detail and organizational skills.
• Integrity, professionalism, and adherence to ethical procurement practices.

Behavioral Competencies

• Ability to manage multiple priorities under tight deadlines.
• Collaborative and solutions-oriented mindset.
• Strong stakeholder engagement and relationship management.

Minimum Qualifications, Knowledge And Experience
Academic & Professional Qualification

• Bachelor's degree in Procurement, Supply Chain Management, ICT, Business Administration or a related field.
• CIPS certification is highly desirable.

Experience

• Minimum 4 years of progressive experience in ICT procurement, preferably within banking or financial services.
• Strong knowledge of procurement regulations, ICT market dynamics, and contract law.
• Proven experience managing ICT tenders and vendor negotiations.
• Demonstrated ability to collaborate across ICT, Legal, Finance, and Risk & Compliance functions.

Company Description

Master Power Systems Limited (MPSL) is a leading engineering and contracting company specializing in designing and executing MEP works in the corporate market. With operations in Kenya, Uganda, and expanding across East and Central Africa, MPSL has a highly experienced staff of about 250 on payroll. The company is committed to sustainability, embracing modern technology, and providing quality service to its clients.

Role Description

This is a full-time on-site role for an Electrical Engineer - Procurement Officer located in Nairobi County, Kenya. The Procurement Officer will be responsible for managing procurement activities related to electrical engineering projects, coordinating with suppliers, ensuring timely delivery of materials, and maintaining quality standards in procurement processes.

Qualifications

• Electrical Design and Electrical Engineering skills
• Knowledge of Electricity, Power Distribution, and Power Systems
• Experience in procurement activities related to electrical engineering projects
• Strong analytical and negotiation skills
• Ability to work collaboratively in a team environment
• Bachelor's degree in Electrical Engineering or related field
• Knowledge of Electricity and Power Distribution
• Professional certification in electrical engineering is a plus
• BOQ and Project Estimation skills
• Strong negotiation and research abilities
• Experience in electrical engineering projects
• Purchase Orders and Procurement skills
• Strong knowledge of ERP system.
• Contract Negotiation skills
• Knowledge of procurement regulations and best practices
• Attention to detail and accuracy
• Experience - 5 Years plus in the Electrical or MEP Company/Field.
• AutoCAD / Revit knowledge.
• In depth knowledge of Electrical LV HV Items.

ROLE PURPOSE:

T
he role will be responsible for overseeing the purchasing process, managing vendor relationships, negotiating contracts and prices, and ensuring that all purchased products and services meet the needs of the organization while staying within budget. The ideal candidate should have strong communication and negotiation skills, the ability to multitask and prioritize projects, and a solid understanding of procurement processes.

Key responsibilities

• Administer procurement and supplies chain activities delivered through the stores function for the provision of goods and services to meet the needs of the company.
• Coordination of stores and store/purchasing staff and activities.
• Monitor and maintain key supplier agreements, identify and analyze new opportunities and seek ways to improve efficiencies and ensure purchasing compliance.
• Partner with the local businesses to identify and plan sourcing initiatives and other projects
• Manage procurement activities in compliance with the Procurement set procedures. This includes sourcing, supplier management, contract management and all transactional activities
• Perform all procurement and contracting activities including pre-qualification, negotiation and preparation of contracts to ensure realization of strategic procurement objectives; and maintain tender/contract register.
• Evaluate and report on quotations on assessment process.
• Ensure there is a fully traceable record in document management system of all relevant correspondence.
• Manage all imports processes including and not limited to Sourcing, order placing, shipping coordination and port clearance.
• Maintaining the supplier database, purchase records, and related documentation.
• Coordinating with inventory control to determine and manage inventory needs.
• Ensuring that all procured items meet the required quality standards and specifications.
• Preparing cost estimates and managing budgets.
• Working to improve purchasing systems and processes.
• Carry out any other assignment as may be advised from time to time

QUALIFICATIONS & SKILLS:

• Degree/Diploma in supply chain management or related field.
• 5 Years relevant experience as a procurement officer
• Experience in end to end Imports handling
• Experience in end to end local purchases handling
• Experience in use of ERPs such as SAP, Odoo.

Salary range: 100k gross to 120k gross depending on experience

• Develop and implement procurement strategies to optimize costs and ensure timely delivery of goods and services.
• Identify potential suppliers, conduct market research, and evaluate supplier performance.
• Negotiate contract terms, pricing, and service level agreements with suppliers.
• Prepare and issue purchase orders, ensuring compliance with company policies and procedures.
• Manage supplier relationships, ensuring adherence to contractual obligations and fostering collaborative partnerships.
• Monitor inventory levels and reorder points to prevent stockouts and minimize holding costs.
• Process invoices and ensure accuracy against purchase orders and delivery receipts.
• Analyze spending patterns and identify opportunities for cost savings and process improvements.
• Ensure all procurement activities comply with legal and ethical standards.
• Maintain accurate and organized procurement records, including contracts, price lists, and supplier information.
• Collaborate with internal departments to understand their procurement needs and provide expert advice.
• Stay updated on market trends, pricing, and new sourcing opportunities.
• Utilize procurement software and tools to streamline the purchasing process in a remote setting.

• Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field.
• A minimum of 4 years of proven experience in procurement, purchasing, or a related supply chain role.
• Strong understanding of procurement best practices, contract management, and negotiation techniques.
• Excellent analytical and problem-solving skills.
• Proficiency in using procurement software and ERP systems.
• Exceptional communication and interpersonal skills for effective remote collaboration with suppliers and internal stakeholders.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently, manage time effectively, and meet deadlines in a remote environment.
• Knowledge of relevant Kenyan procurement laws and regulations is a plus.
• Certification in CIPS or equivalent is advantageous.
• A proactive approach to identifying and mitigating supply chain risks.