3,330 Procurement Officer jobs in Kenya

The Procurement Officer will be responsible for sourcing, negotiating, and purchasing general admin supplies, automotive components, equipment, and services necessary for production, warehousing and general operations. The role ensures cost efficiency, quality compliance, timely delivery, and strong supplier relationships while supporting overall supply chain performance.

Key Responsibilities:

Procurement & Sourcing

• Identify, evaluate, and select reliable suppliers/vendors for automotive parts, admin requirements, and services.
• Conduct market research to analyze industry trends, pricing, and availability.
• Develop and implement cost-effective procurement strategies aligned with company objectives.

Negotiation & Contracts

• Negotiate contracts, pricing, terms, and service level agreements with suppliers.
• Ensure compliance with company policies and legal/ethical standards.

Supplier Management

• Build and maintain strong supplier relationships.
• Monitor supplier performance regarding quality, delivery timelines, and after-sales support.
• Address supplier non-conformance issues and develop corrective actions.

Inventory & Logistics Coordination

• Collaborate with Workshop, admin, and warehouse teams to ensure availability of all required materials.
• Maintain optimal stock and supplies levels to avoid delays while minimizing holding costs.
• Coordinate with logistics for timely transportation and customs clearance (if applicable).

Quality & Compliance

Reporting & Budgeting

• Track procurement KPIs (cost savings, lead times, supplier performance).
• Prepare periodic reports on procurement activities and budgets.
• Support cost reduction initiatives and continuous process improvement.

Job Requirements:

• Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or related field.
• Professional certifications (preferred): CIPS, CPSM, or APICS.
• 3–5+ years of procurement experience, preferably in the
  automotive industry
  .
• Proven track record of sourcing automotive components, aftermarket parts.
• Experience in international procurement and logistics is an advantage.

Skills & Competencies

• Strong negotiation and contract management skills.
• Knowledge of automotive supply chain, vendor ecosystems, and industry regulations.
• Proficiency in procurement software/ERP systems (e.g., SAP, Oracle, Dynamics).
• Analytical and problem-solving mindset with cost-consciousness.
• Excellent communication and stakeholder management skills.
• Strong organizational and multitasking abilities.

Other Requirements

• Ability to work under pressure in a fast-paced automotive production environment.
• Willingness to travel domestically and internationally for supplier visits and negotiations.

HFC Limited, the banking and property finance subsidiary of HF Group, has an exciting opportunity in our Procurement Department. We are seeking a talented, dynamic, self-driven, and results-oriented individual who is committed to performance, excellence, and participating in our growth strategy.

• The Procurement Officer will be responsible for coordinating end-to-end procurement operations, with a key focus on ICT-related goods and services across the Bank and its subsidiaries. The role ensures alignment with corporate strategic objectives, compliance with internal policies, and adherence to regulatory and industry standards.
• This role drives value through strategic sourcing, supplier relationship management, contract negotiation, and cost optimization, while ensuring timely delivery of technology solutions that support operational efficiency, innovation, and business continuity.

Deadline:

Category: Procurement

Subsidiary: HFC

Principle Accountabilities

Strategic Sourcing and Procurement

• Identifying, evaluating, and engaging qualified vendors in line with approved vendor selection criteria and sourcing and procurement policy.
• Ensure adherence to procurement procedures and standards through creating awareness to the users on the processes to be followed.
• Organizing and supporting the development sourcing strategies aligned to the Company's overall ICT and digital transformation strategies
• Organizing vendor on-boarding and contracting in line with company policies
• Conduct market analysis to identify trends, risks and opportunities in the supply market environment.
• Preparation and issuance RFIs, RFQs, RFPs, and tender documents in line with policies.
• Coordinating the end-to-end procurement cycle for works, products and services including hardware, software, licenses, support contracts, IT infrastructure and digital platforms.
• Identify cost reduction opportunities through demand aggregation, strategic sourcing, and improved contract terms.
• Coordinating bid evaluations, supplier due diligence, and recommendation reports.
• Provide regular reporting on ICT procurement activity, cost savings, contract status, and pipeline.

Contracting and Risk management

• Negotiate for value-for-money i.e., competitive favorable contract terms, pricing, SLAs, and delivery schedules with selected vendors, ensuring value for money and risk mitigation.
• Ensure all procurement transactions comply with internal policies, procurement laws, and regulations.
• Collaborate with Legal, Risk, IT Security and Finance teams during contracting, performance reviews and appraisal processes.

Supplier Management & Performance Monitoring

• Developing strong relationships with ICT suppliers, service providers, and partners.
• Monitoring and evaluating supplier performance against agreed SLAs and KPIs.
• Resolve any disputes, delivery issues, or service failures in a timely and professional manner.

Key Competencies and Skills

Technical competencies

• Strong negotiation and communication skills.
• Analytical and decision-making ability.
• Proficiency in ERP and procurement systems (e.g., SAP, Oracle).
• High attention to detail and organizational skills.
• Integrity, professionalism, and adherence to ethical procurement practices.

Behavioral Competencies

• Ability to manage multiple priorities under tight deadlines.
• Collaborative and solutions-oriented mindset.
• Strong stakeholder engagement and relationship management.

Minimum Qualifications, Knowledge And Experience
Academic & Professional Qualification

• Bachelor's degree in Procurement, Supply Chain Management, ICT, Business Administration or a related field.
• CIPS certification is highly desirable.

Experience

• Minimum 4 years of progressive experience in ICT procurement, preferably within banking or financial services.
• Strong knowledge of procurement regulations, ICT market dynamics, and contract law.
• Proven experience managing ICT tenders and vendor negotiations.
• Demonstrated ability to collaborate across ICT, Legal, Finance, and Risk & Compliance functions.

About The Role
The Procurement Officer is responsible for managing the end-to-end procurement process for direct raw material suppliers. This role ensures timely acquisition of quality goods and services while maintaining cost efficiency, supplier relationships, and compliance with organisational policies.

Duties And Responsibilities

• Place and manage purchase orders with relevant Raw material suppliers, ensuring timely delivery through consistent follow-up and coordination
• Prepare and issue Requests for Quotations (RFQs); analyse bids, conduct bid evaluations, and present recommendations for approval
• Negotiate with suppliers to secure competitive pricing, favourable terms, and value for money
• Conduct market research and due diligence to identify and evaluate potential vendors
• Provide regular updates to internal stakeholders regarding the status of procurement requests
• Monitor inventory levels and proactively place replenishment orders to avoid stockouts
• Convert end-user requests into Procurement Requests and Purchase Orders; ensure timely approvals and follow-ups
• Collaborate with warehouse staff to plan for inbound deliveries and ensure optimal storage arrangements
• Foster strong communication and maintain professional relationships with suppliers
• Work closely with engineering and warehouse teams to procure spare parts, consumables, and production materials as per technical specifications
• Execute online purchases in coordination with the finance department, ensuring compliance with procurement policies
• Maintain accurate and organized procurement documentation and filing systems
• Update weekly cash forecasts to inform supplier payment schedules in line with negotiated terms
• Conduct vendor appraisals and analyze supplier performance for continuous improvement
• Maintain and update the Preferred Supplier List
• Perform other duties as assigned by the supervisor

Skills and Experience

• Bachelor's degree in Procurement, Supply Chain Management, or a related field
• Minimum 3-4 years of experience in a similar procurement role, preferably in a manufacturing or FMCG environment
• Fundamental understanding of procurement best practices, vendor management, and contract negotiation
• Proficiency in procurement systems and Microsoft Office Suite
• Excellent organizational, communication, and interpersonal skills
• Strong analytical and problem-solving abilities. Should a good understanding of spreadsheets
• High level of integrity and attention to detail

Qualified Female Candidates encouraged to Apply
BURN
does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).
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Company Description

Master Power Systems Limited (MPSL) is a leading engineering and contracting company specializing in designing and executing MEP works in the corporate market. With operations in Kenya, Uganda, and expanding across East and Central Africa, MPSL has a highly experienced staff of about 250 on payroll. The company is committed to sustainability, embracing modern technology, and providing quality service to its clients.

Role Description

This is a full-time on-site role for an Electrical Engineer - Procurement Officer located in Nairobi County, Kenya. The Procurement Officer will be responsible for managing procurement activities related to electrical engineering projects, coordinating with suppliers, ensuring timely delivery of materials, and maintaining quality standards in procurement processes.

Qualifications

• Electrical Design and Electrical Engineering skills
• Knowledge of Electricity, Power Distribution, and Power Systems
• Experience in procurement activities related to electrical engineering projects
• Strong analytical and negotiation skills
• Ability to work collaboratively in a team environment
• Bachelor's degree in Electrical Engineering or related field
• Knowledge of Electricity and Power Distribution
• Professional certification in electrical engineering is a plus
• BOQ and Project Estimation skills
• Strong negotiation and research abilities
• Experience in electrical engineering projects
• Purchase Orders and Procurement skills
• Strong knowledge of ERP system.
• Contract Negotiation skills
• Knowledge of procurement regulations and best practices
• Attention to detail and accuracy
• Experience - 5 Years plus in the Electrical or MEP Company/Field.
• AutoCAD / Revit knowledge.
• In depth knowledge of Electrical LV HV Items.

• Source, negotiate, and purchase materials, equipment, and services.
• Develop and maintain relationships with suppliers, ensuring favorable terms and conditions.
• Conduct market research to identify potential suppliers and assess their capabilities.
• Prepare and issue purchase orders, ensuring accuracy and compliance.
• Monitor inventory levels and coordinate with relevant departments to ensure timely delivery.
• Analyze market trends and identify opportunities for cost savings.
• Ensure compliance with company procurement policies and procedures.
• Maintain accurate records of all procurement activities and supplier agreements.
• Assist in the preparation of budgets and forecasting for purchasing needs.
• Evaluate supplier performance and recommend improvements.
• Resolve any discrepancies or issues with purchase orders and deliveries.
• Collaborate with internal stakeholders to understand their specific purchasing requirements.
• Stay informed about industry best practices and regulations affecting procurement.
• Implement ethical sourcing practices and promote sustainability in the supply chain.
• Process invoices and ensure timely payment to suppliers.
• Assist in the development and implementation of procurement strategies.
• Manage procurement documentation and ensure it is up-to-date and accessible.
• Provide support to junior procurement staff if applicable.

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Proven experience in procurement, purchasing, or a similar role.
• Strong negotiation and vendor management skills.
• Excellent understanding of the procurement process and supply chain principles.
• Proficiency in procurement software and MS Office Suite.
• Ability to analyze data and make informed purchasing decisions.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a remote team environment.
• Knowledge of relevant industry standards and best practices.
• Attention to detail and a commitment to accuracy.
• Experience in remote work settings is a plus.
• Ability to manage multiple projects and deadlines effectively.
• Understanding of contract terms and conditions.

• Develop and implement effective procurement strategies aligned with organizational goals.
• Identify potential suppliers and assess their qualifications and performance.
• Negotiate contracts, terms, and conditions with suppliers to achieve the best value.
• Prepare and issue purchase orders, ensuring compliance with company policies and procedures.
• Monitor inventory levels and manage stock to prevent shortages or overstocking.
• Conduct market research to stay informed about industry trends and pricing.
• Maintain strong relationships with suppliers and resolve any issues that may arise.
• Ensure timely delivery of goods and services.
• Review and analyze procurement data to identify cost-saving opportunities.
• Maintain accurate records of all procurement activities and transactions.
• Collaborate with internal departments to understand their purchasing needs.
• Ensure compliance with all relevant laws and regulations.

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Proven experience as a Procurement Officer or in a similar purchasing role.
• Strong negotiation and communication skills.
• Excellent understanding of supply chain management principles.
• Proficiency in procurement software and MS Office Suite.
• Ability to analyze data and make informed decisions.
• Strong organizational and time management skills.
• Knowledge of relevant industry standards and best practices.
• Experience in vendor management and contract negotiation.
• Ability to work both independently and as part of a team in a hybrid work environment.