1,516 Personal Assistant jobs in Kenya

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and calls with precision.
• Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Prepare detailed travel itineraries and expense reports.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding on behalf of the executive when appropriate.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Conduct research and compile information for meetings and projects.
• Organize and prepare materials for board meetings, executive retreats, and other significant events.
• Manage personal errands and appointments for the executive as needed.
• Liaise with internal and external stakeholders, maintaining positive professional relationships.
• Ensure confidentiality and discretion in all matters.
• Provide general administrative support, including document management and filing.
• Anticipate the executive's needs and proactively address potential issues.

• Proven experience as an Executive Personal Assistant or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• High level of discretion, confidentiality, and sound judgment.
• Ability to work independently, take initiative, and prioritize tasks effectively.
• Experience in coordinating complex travel arrangements.
• A professional demeanor and positive attitude.
• Flexibility to adapt to changing priorities and work hours if needed.

• Managing and maintaining complex executive calendars and schedules.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
• Handling correspondence, including emails, letters, and memos, with a high degree of accuracy and professionalism.
• Preparing agendas, taking minutes, and distributing action items for meetings.
• Organizing and managing virtual meetings and events.
• Conducting research and preparing reports or presentations as needed.
• Maintaining organized electronic and physical filing systems.
• Acting as a liaison between executives and internal/external contacts.
• Handling confidential information with the utmost discretion.
• Assisting with ad-hoc projects and tasks as required.

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently and manage priorities effectively in a remote setting.

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel itineraries across multiple time zones.
• Screen, prioritize, and respond to incoming correspondence (emails, phone calls, messages), acting as a gatekeeper when necessary.
• Prepare, edit, and format a variety of documents, including reports, presentations, memos, and meeting minutes.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Handle confidential information with the highest level of discretion and security.
• Proactively anticipate needs and identify potential issues, offering solutions before they arise.
• Organize and maintain digital and physical filing systems for efficient information retrieval.
• Assist with expense report preparation and submission.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Conduct research and gather information as needed to support executive decision-making.
• Manage special projects and ad-hoc administrative tasks as assigned.
• Ensure executives are prepared for all meetings and events by compiling necessary materials.
• Maintain an efficient and organized remote work environment.

• Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role, preferably supporting senior-level executives.
• Proven experience working in a remote capacity is highly desirable.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively under pressure.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and maturity.
• Strong problem-solving abilities and a proactive, can-do attitude.
• Ability to work independently with minimal supervision.
• High school diploma required; an Associate's or Bachelor's degree is a significant advantage.
• Adaptability to changing priorities and work demands.

Company Description

KAVEG Consulting, LLC is dedicated to helping organizations streamline their operations, maximize efficiency, and deliver high-quality projects on time and within budget. Specializing in the subcontracting process, KAVEG guides companies through strategic planning, sourcing, compliance management, and performance evaluation. Our team is committed to providing comprehensive support to enhance operational performance and project delivery.

Role Description

This is a full-time remote role for a Personal Assistant. The Personal Assistant will be responsible for managing executive schedules, providing clerical support, and maintaining effective communication channels. Daily tasks include diary management, coordinating meetings, handling correspondence, and assisting with administrative tasks to support the efficient operation of the executive team.

Qualifications

• Personal Assistance and Executive Administrative Assistance skills
• Strong Communication and Diary Management skills
• Clerical Skills including document management and organization
• Excellent time management and organizational skills
• Ability to work independently and remotely
• Previous experience in a similar role is advantageous
• Proficiency in MS Office and calendar management tools

Overview:

I am hiring a
Remote Personal Assistant
to support with administrative and operational tasks related to U.S. trucking work. This is a long-term position for someone who is detail-oriented, organized, and reliable, with the ability to manage responsibilities independently while working from home.

What We're Looking For:

You must have:

• A
  reliable computer
  and
  stable high-speed internet
  (screenshot required in the application)
• A
  quiet home workspace
  free from interruptions
• Ability to
  work U.S. hours
  (Monday payroll support, Tuesday settlements, and weekday availability)
• Strong skills in
  Google Sheets/Excel
  (formulas, formatting, error checking)
• Clear and simple
  English writing skills
  for drafting emails and messages
• Commitment to a
  long-term role (12 months or more)

The Ideal Candidate Will Be Able To:

• Support with weekly settlements and payroll preparation
• Review, reconcile, and organize invoices, receipts, and spreadsheets
• Handle administrative data entry with accuracy and attention to detail
• Draft and send clear, concise communications
• Stay dependable and consistent with deadlines

Nice to Have:

• Extra monitor(s) for efficiency
• Prior experience in
  administrative support
  or
  data entry
• Experience in logistics or trucking operations (bonus but not required)

Hours:

• This is a
  full-time remote role
• Requires
  weekday availability during U.S. hours
  (non-negotiable)
• Consistent weekly tasks, including Monday payroll and Tuesday settlements

How to Apply

Please fill out this form if you're interested (applications not submitted through the form will not be reviewed):

**Must have a Gmail account to fill out this form**

• Managing and optimizing executive calendars, scheduling meetings, and appointments with meticulous attention to detail.
• Coordinating complex travel arrangements, including flights, accommodation, and itineraries.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as necessary.
• Preparing reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Conducting research on various topics to support executive decision-making.
• Organizing and maintaining electronic and physical filing systems for easy access to information.
• Assisting with personal tasks and errands for executives as needed, maintaining confidentiality.
• Proactively identifying and resolving potential issues or conflicts in scheduling or logistics.
• Serving as a primary point of contact between executives and internal/external stakeholders.
• Implementing and improving administrative processes to enhance efficiency in a remote context.

• Proven experience as an Executive Personal Assistant or similar administrative role, preferably in a remote capacity.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling sensitive information.
• Ability to multitask and prioritize effectively in a dynamic, remote work environment.
• Strong problem-solving skills and a proactive approach to challenges.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

• Manage the CEO's complex and dynamic calendar, scheduling appointments, meetings, and calls with precision.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, presentations, and reports on behalf of the CEO.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
• Manage and organize confidential documents and files, maintaining strict confidentiality.
• Conduct research and gather information as requested by the CEO.
• Anticipate needs and proactively address potential issues to ensure the CEO's time is utilized efficiently.
• Handle expense reporting and basic budget management for the CEO's office.
• Organize and prepare agendas for board meetings and other high-level engagements.
• Provide administrative support for special projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Discretion and confidentiality are essential.
• Strong problem-solving abilities and a proactive, can-do attitude.
• Ability to work independently and remotely, demonstrating initiative and resourcefulness.
• Adaptability and flexibility to manage changing priorities.
• Professional demeanor and strong interpersonal skills.
• A minimum of 4 years of relevant experience.

Position Summary

The Personal Executive Assistant (EA) is the CEO's primary operations partner—removing tasklevel work, orchestrating schedule and multichannel communications, and ensuring flawless followthrough on all CEO commitments. This role represents the CEO in communications with anyone and everyone inside and outside the organization; unwavering professionalism and discretion are required at all times. The EA captures decisions and action items, keeps priorities visible, develops leadership reports, ensures required company metrics are updated on schedule, and—when directed—has the authority to act on the CEO's direction to set up, purchase, schedule, or pay for items/services to achieve objectives without every step being spelled out. The EA will be privy to sensitive personnel conversations; absolute trust and confidentiality are mandatory.

Essential Duties & Responsibilities

1) Calendar, Meetings & Virtual Logistics

• Own the CEO's calendar endtoend: apply prioritization rules, time blocks, buffers; proactively resolve conflicts and protect focus time.

• Schedule and confirm meetings; coordinate virtual logistics (links, access, AV checks) and attendee communications.

• Prepare agendas and briefing packets; ensure the CEO is prepared with context, goals, and decisions needed.

• Attend key meetings to capture notes and action items; distribute promptly to stakeholders.

2) MultiPlatform Messaging & Communications (RemoteFirst)

• Manage and triage all CEO communications across email, Slack, Microsoft Teams/Chat, SMS, and other approved channels.

• Represent the CEO in all written and verbal communications with internal teams, board members, partners, vendors, clients, and external stakeholders; maintain an executive presence, professional tone, and precise followthrough.

• Draft, route, and send correspondence on the CEO's behalf where appropriate; maintain agreed responsetime standards.

• Consolidate all asks and decisions into a unified Request & Decision Queue with priority, owner, and due date; escalate risks early.

3) Task, ActionItem & FollowThrough Management

• Maintain a CEO Master Task & Priority Tracker (e.g., Asana/ClickUp/Notion) covering every commitment, request, and decision.

• Proactively chase updates, remove blockers, and close loops; surface options and recommendations with each escalation.

• Issue a daily delinquent/atrisk summary so the CEO sees overdue items and required next steps.

4) Metrics, Reporting & Executive Readouts

• Ensure the CEO completes recurring duties such as updating company metrics/OKRs/KPIs on the defined cadence.

• Build and maintain executiveready reports and dashboards (weekly metrics snapshot, monthly performance review, leadership/board readouts).

• Coordinate data owners and submission timelines; validate accuracy; highlight trends, variances, blockers, and decisions required.

5) Meeting Minutes, Documentation & Filing (AIEnabled)

• Take formal meeting minutes when required; capture decisions, action items (owner & due date), and next steps.

• Use AI or other notetaking tools (e.g., Otter, Fireflies, Zoom AI) when appropriate and permitted; generate concise summaries and action lists.

• File minutes and notes in an indexed repository with standard naming conventions and version control; maintain a searchable archive.

• Maintain a Decision Log and ensure followup tasks are created and tracked to closure.

6) Delegated Authority & Autonomous Execution (new/expanded)

• When directed by the CEO, act with delegated authority to set up services/tools, purchase approved items, schedule resources, and pay vendors/fees using company methods—interpreting the objective and executing without needing stepbystep instruction.

• Translate broad objectives into clear miniplans (scope, owners, deadlines); choose an approach, execute, and report back succinctly.

• Handle light procurement: gather options/quotes, compare value, recommend a selection, and proceed within preapproved budget limits; keep receipts and a simple audit trail.

• Stand up SaaS accounts, configure access/permissions, and coordinate with IT/Finance/Legal as needed for security, billing, or terms.

• Onboard and coordinate vendors/contractors within defined guardrails (e.g., NDAs or standard terms provided by the company).

• Provide timely status updates; immediately escalate if costs, risks, or scope exceed agreed limits; propose alternatives.

7) Proxy Representation (Attend on CEO's Behalf)

• Attend internal meetings when the CEO is unavailable; accurately represent priorities within agreed guardrails.

• Communicate context, gather inputs, commit next steps where authorized, and escalate decisions beyond scope.

• Deliver a crisp debrief to the CEO (decisions, risks, action items, owners, deadlines).

8) Administration, Records & Confidentiality

• Maintain executive contact lists, distribution groups, templates, and document libraries.

• Track recurring obligations (reporting cycles, renewals, audits, filings) and ensure timely completion.

• Exhibit impeccable professionalism, discretion, and confidentiality at all times, especially regarding HRsensitive or personnel matters.

• Adhere to company confidentiality, privacy, and security standards; limit access strictly to a needtoknow basis.

Note: No travel management responsibilities at this time.

Success Measures

• Calendar accuracy and prioritization minimize reschedules and context switching.

• Multiplatform communications are triaged daily; highpriority items are actioned within SLAs.

• 100% of meetings produce notes/minutes and action items filed within 24 hours.

• Company metrics/OKRs/KPIs are updated on schedule; executive reports are accurate and insightdriven.

• Delegated tasks (setup/buy/schedule/pay) are executed on time, within budget, and with clean documentation.

• Delinquent or atrisk items are surfaced early with clear next steps and owner accountability.

• Stakeholders report professional, reliable, and consistent representation of the CEO.

Minimum Qualifications

• 4+ years supporting a Csuite executive (CEO/President/Founder preferred) in a remote or hybrid, fastpaced environment.

• Mastery of calendar ownership, multiplatform messaging (email/Slack/Teams), meeting orchestration, and task tracking.

• Demonstrated ability to take a highlevel directive and independently execute to outcome (setup, purchase, scheduling, payment).

• Strong reportbuilding skills (Google Sheets/Excel) and executive presentation skills (Slides/PowerPoint); comfort with dashboards.

• Exceptional written and verbal communication; polished, executiveready drafting.

• High reliability, proactive ownership, and ability to anticipate needs and operate autonomously.

• Proficiency with Google Workspace or Microsoft 365, Zoom/Teams, and a workmanagement tool (Asana/ClickUp/Notion).

Preferred Qualifications

• Experience preparing leadership/board reports and KPI scorecards.

• Familiarity with AI notetaking/transcription tools and light BI (Looker Studio/Power BI).

• Experience acting as a proxy in internal meetings with clear decision guardrails.

Core Competencies

• Proactive ownership
  • Organization & systems thinking
  • Judgment, discretion & confidentiality

• Clear communication
  • Stakeholder management
  • Execution under pressure
  • Remote collaboration

Decision Guardrails (for Delegated/Proxy Work)

• May: purchase within preapproved limits; set up tools/services; commit to scheduling and nonbinding next steps; prioritize work within stated goals.

• Must escalate: spend above limit; legal/contractual changes; security/privacy exceptions; strategic or policy deviations.

Location:
Remote (Kenya-based, Nairobi preferred)

Contract Type:
Fixed term (with possibility of extension)

Salary:
KES 17,000/month (reviewable after probation)

About The Lucrebag

The Lucrebag is a dynamic brand house in Kenya with three arms:

The Lucrebag
– a fashion line of timeless, comfortable, bespoke and affluent casual wear.

The Lucrebag Branding
– a creative studio offering brand strategy, design and printing.

The Lucrebag Consulting
– a consultancy delivering training, brand strategy and digital solutions.

We are passionate about building Africa's leader in timeless design, branding and consulting — and we're looking for someone equally committed to excellence.

The Role

As our
Personal/Executive Assistant & Operations Coordinator
, you'll be the organizational backbone to the Director/Consultant. You will:

• Manage schedules, meetings, email and task flow.
• Coordinate client communications and follow-ups.
• Support preparation of tender documents and proposals.
• Oversee orders for printing and production.
• Assist in organizing training sessions and consulting workshops.
• Maintain client records, databases and filing systems.
• Ensure timely submission of daily timesheets and proactive task delivery.

What We're Looking For

• Excellent organizational skills with an eye for detail.
• Strong written and verbal communication in English (Swahili a plus).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office/Google Workspace; bonus if familiar with Airtable, Slack,
• Discretion and professionalism in handling confidential matters.
• Self-starter with a proactive approach — we value initiative.

Why Join Us?

Flexible working hours – manage your time, deliver results.

Opportunities for performance-based incentives and new business rewards.

Work across exciting projects in fashion, branding, and consulting.

Be part of a bold and growing brand with pan-African ambitions.

How to Apply

Send your
CV, Portfolio and any supporting documents
to
admin-

with the subject line:
Application – Virtual PA & Ops Coordinator
.

Applications close:
23 September 2025

• Note:
  Only shortlisted candidates will be contacted. The Lucrebag is an equal opportunity employer.