894 Clerical Tasks jobs in Kenya

Job Title:
Data Entry Clerk

Duration:
TBD

Background:

Agri Experience Limited is a Nairobi-based consulting firm which focuses on seed systems development in sub-Saharan Africa (SSA) and undertakes different client assignments. One of the assignments involves the development of a National Crop Variety Catalogue System, which involves a significant amount of data entry, clean up and verification.  In addition, new assignments increasingly require some research, data entry and reporting.

The Data Entry and Research Clerk was a temporary position for an initial period of 4 months, which has been extended by six more months. This position reports to the Consultant and ICT Specialist.

Summary of Role:

The incumbent will support research, data entry, and clean-up and provide input into subsequent report writing, which may include adding tables, graphs, and charts. The incumbent will also be expected to participate in team meetings, brainstorming sessions, and feedback sessions.

Responsibilities:

· Carry out seed systems-related research as requested.

· Update routine data for partners, such as annual seed certification volumes.

· Prepare, upon request, different components which will be used to prepare reports.

· Input data from PDF, MS Word, and other forms into Microsoft Excel database with precision and efficiency, ensuring that all information is accurately recorded.

· Follow data entry procedures and techniques to ensure accuracy, completeness and quality of data.

· Verify and cross-check data for errors, and correct any discrepancies promptly.

· Update and maintain database with new and existing information.

· Collaborate with other team members to ensure seamless data management.

· Adhere to company guidelines and procedures for data entry and information security.

· Collaborate with team members and supervisors to meet project deadlines and targets.

Required Skills and Qualifications:

· Bachelor's degree in IT, Computer Science, Agriculture, Statistics or equivalent qualification.

· Familiarity with data entry procedures and techniques.

· Basic understanding of data management principles.

· Proficiency in English, both written and verbal communication.

· Strong attention to detail and accuracy.

· Excellent mastery of MS Excel and good working knowledge of MS Word.

· Ability to handle sensitive and confidential information with discretion.

· Exceptional time management and organizational skills.

· Willing to learn about the seed systems landscape in SSA.

Preferred Skills:

· Previous experience in data entry or a related field is a plus.

· Knowledge in agriculture or seed systems is preferable

Work Location:

At the Agri Experience office in Nairobi. Due to the nature of the assignment, a significant proportion of work will be done from office.

We are seeking a detail-oriented and highly organized
Data Entry Specialist
to join our team. The ideal candidate will be responsible for accurately inputting, updating, and maintaining information in our databases and systems. This position requires excellent typing skills, attention to detail, and the ability to handle confidential information with integrity.

• Accurately enter and update data in various databases and software applications.
• Verify the accuracy of data by comparing it to source documents.
• Identify and correct any errors or inconsistencies in the data.
• Organize and maintain electronic and physical files.
• Generate reports from data as required.
• Perform regular data backups to ensure data integrity.
• Collaborate with team members to ensure data accuracy across departments.
• Maintain confidentiality of sensitive information.
• Follow established data entry procedures and guidelines.
• Assist with other administrative tasks as needed.

• High school diploma or equivalent.
• Proven experience in data entry or a similar role.
• Proficiency in data entry software and proficiency in MS Office Suite (Excel, Word).
• Excellent typing speed and accuracy.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Good communication skills.
• Understanding of data confidentiality principles.
• Ability to adapt to different software systems.
• Prior experience with a hybrid work model is a plus.

• Managing the reception area and greeting visitors.
• Handling incoming and outgoing correspondence, including emails, calls, and mail.
• Coordinating meeting schedules, appointments, and travel arrangements for executives.
• Preparing reports, presentations, and other documents as required.
• Maintaining office supplies inventory and managing vendor relationships.
• Organizing and maintaining filing systems, both physical and digital.
• Assisting with event planning and execution.
• Providing administrative support to various departments as needed.
• Implementing and maintaining office policies and procedures.
• Ensuring the office environment is tidy, organized, and conducive to productivity.

• A High School Diploma or equivalent is required; an Associate's or Bachelor's degree in a relevant field is a plus.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational and time management skills with the ability to multitask.
• Strong written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Proactive attitude and ability to work independently with minimal supervision.
• Experience in executive support is highly desirable.

• Manage and organize digital filing systems and document control.
• Coordinate virtual meetings, including scheduling, preparing agendas, and taking minutes.
• Manage email correspondence and prioritize communications for the management team.
• Assist with travel arrangements and expense reporting for remote team members.
• Maintain and update company databases and contact lists.
• Procure and manage office supplies and equipment (for remote workers).
• Onboard new remote employees, ensuring they have the necessary resources and information.
• Provide general administrative support to various departments as needed.
• Handle inquiries from clients and internal stakeholders professionally.
• Implement and improve administrative processes for greater efficiency.
• Liaise with vendors and service providers.
• Assist with event planning for virtual team gatherings or client interactions.
• Maintain an organized and accessible digital environment for all team members.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative, office management, or executive assistant role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (e.g., Zoom, Google Meet, Microsoft Teams).
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and manage multiple priorities.
• Strong problem-solving abilities and a proactive approach to tasks.
• Discretion and ability to handle confidential information.
• Comfortable working in a fully remote environment with a reliable internet connection.
• Candidates residing in or near Machakos, Machakos, KE are encouraged to apply, but the role is strictly remote.

About the Company

Remotelynx
 is a 
next-generation remote staffing agency
 that specializes in connecting businesses ranging from startups to enterprises with top global talent. Through a 
data-driven sourcing
 and meticulous 
smart vetting
 process, Remotelynx builds 
high-performing remote teams
 with seamless onboarding and efficient staffing solutions tailored to each client's needs.

About the Job

As a 
Remote Data Entry Specialist
 at Remotelynx, you will play a pivotal role in the accuracy, organization, and reliability of our operational data. This is a 
full-time, fully remote
 position, built for self-driven professionals who thrive in virtual environments. You will ensure that critical information—ranging from candidate profiles to internal metrics—is meticulously processed and maintained to support our data-informed staffing operations.

What We're Looking For

We are seeking a highly 
detail-oriented
, 
proactive
, and 
tech-savvy
 Data Entry Specialist who can operate with precision and autonomy. The ideal candidate should possess:

• Exceptional attention to detail
   and accuracy, with the ability to handle large datasets.
• Proficiency with data tools and platforms
   such as Microsoft Excel, Google Sheets, CRMs, or ATS systems.
• Strong organizational and time-management skills
   to handle multiple tasks and meet deadlines efficiently.
• Excellent communication skills
  , especially in written English, to collaborate effectively across virtual teams.
• Reliability and self-discipline
   to work independently while adhering to company standards and timelines.
• Commitment to data confidentiality and integrity
  , safeguarding sensitive candidate and client information.
• Stable internet connectivity
   and a dedicated workspace that supports focused, full-time remote work.

Responsibilities

As a core member of the operations team, your responsibilities will include

Accurate Data Entry

• Efficiently enter candidate, client, and operational data into CRMs, spreadsheets, and internal databases with high precision.

Data Verification & Quality Control

• Conduct data audits to identify discrepancies, clean duplicates, verify accuracy, and ensure data consistency.

Data Maintenance

• Perform ongoing updates to existing records, ensuring that all entries are current and formatted properly.

Report Generation & Exports

• Prepare, export, and format data reports in support of team analysis and decision-making processes.

Cross-Functional Collaboration

• Coordinate with Hiring, Operations, and Support teams for clarifications, troubleshooting, and data-related requests.

Process Documentation & Optimization

• Document data entry workflows, propose process improvements, and suggest automation where applicable to enhance efficiency.

Data Security & Confidentiality

• Handle all information in accordance with Remotelynx's data privacy and security protocols.