3,124 Executive Assistant To Ceo jobs in Kenya
Executive Assistant to CEO
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a hybrid role, requiring a balance of remote work and in-office presence to ensure seamless coordination and support. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively. Your responsibilities will include managing the CEO's calendar, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. You will act as a primary point of contact, liaising with internal teams and external stakeholders on behalf of the CEO. This role demands excellent communication and interpersonal skills, as well as proficiency in office software and productivity tools. The ability to handle confidential information with the utmost discretion is paramount. You will be instrumental in ensuring the CEO's efficiency and effectiveness by proactively managing administrative tasks and providing strategic support. This position requires a self-starter who can work independently, troubleshoot issues, and maintain a high level of professionalism in all interactions. The successful candidate will be adept at managing complex schedules, coordinating multiple projects, and adapting to changing priorities in a fast-paced environment. The **Meru, Meru, KE** location will be your base, requiring flexibility for both remote and in-office duties to best support the CEO's executive functions.
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Remote Executive Assistant to CEO
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, requiring exceptional self-management and communication skills. The Executive Assistant will manage the CEO's complex and dynamic schedule, including coordinating meetings, appointments, and travel arrangements (virtual and, if necessary, in-person). You will be responsible for preparing agendas, taking minutes, and tracking action items from meetings, ensuring efficient follow-through. This role involves handling confidential information with the utmost discretion and professionalism. You will act as a primary point of contact between the CEO and internal/external stakeholders, managing correspondence and communications effectively. Your duties will also include conducting research, preparing reports and presentations, and managing special projects as assigned. Expense reporting, budget tracking, and maintaining organized digital filing systems will be key responsibilities. The ideal candidate will possess outstanding organizational and time-management skills, with a proven ability to prioritize tasks and manage competing demands. Excellent written and verbal communication skills are essential, as is a strong command of modern office software and virtual collaboration tools. Tech-savviness and the ability to quickly learn new software are crucial for this remote role. You should be proactive, anticipate needs, and possess a problem-solving mindset. This position requires a high level of professionalism, resourcefulness, and a commitment to providing top-tier support. We are looking for a reliable and adaptable individual who can thrive in a fast-paced, remote work environment and serve as a trusted partner to the CEO. Experience supporting C-level executives is highly desirable. Your contributions will be vital in ensuring the CEO's effectiveness and productivity.
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Executive Assistant to CEO (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical, fully remote position that requires exceptional administrative skills, impeccable communication, and the ability to manage complex schedules and priorities with utmost efficiency. The ideal candidate will serve as the primary point of contact for the CEO, managing correspondence, coordinating meetings, and ensuring seamless execution of daily operations. You will be responsible for managing the CEO's calendar, scheduling appointments, arranging travel, and preparing meeting materials and agendas. Proactive anticipation of the CEO's needs and the ability to manage multiple tasks simultaneously are essential. This role involves extensive interaction with internal stakeholders, external partners, and clients, requiring a polished and professional demeanor. Key responsibilities include preparing reports, presentations, and other documentation, conducting research on various topics as needed, and handling confidential information with the highest level of discretion. You will also be responsible for managing expense reports and ensuring timely submission. The ability to adapt to changing priorities and work independently in a remote setting is crucial. Strong technological proficiency, including expertise in standard office software and virtual collaboration tools, is a must. We are looking for a strategic partner who can anticipate challenges, offer solutions, and contribute to the overall effectiveness of the CEO's office. If you are a highly motivated and detail-oriented professional with a passion for providing elite-level administrative support in a remote capacity, we encourage you to apply. Your commitment to excellence and proactive approach will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the CEO's complex calendar and schedule.
- Coordinate and arrange internal and external meetings, including virtual ones.
- Prepare meeting agendas, materials, and take minutes as required.
- Manage all incoming and outgoing correspondence, prioritizing and responding as appropriate.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare reports, presentations, and other documents for the CEO.
- Conduct research and gather information on various projects and topics.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and ensure timely submission.
- Anticipate the CEO's needs and proactively address potential issues.
- Serve as a primary point of contact for internal and external stakeholders.
- Maintain organized electronic and physical filing systems.
- Liaise with other departments to facilitate communication and project coordination.
- Provide support for special projects and initiatives as assigned.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proven experience supporting executives in a fully remote capacity.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Slack).
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and attention to detail.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience in preparing professional presentations and reports.
- A strong sense of initiative and the ability to work independently.
- Professional demeanor and strong interpersonal skills.
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2
Senior Executive Assistant to CEO
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This is a critical fully remote role, requiring exceptional administrative skills and the ability to manage complex schedules and confidential information with utmost professionalism. The successful candidate will be responsible for managing the CEO's calendar, including scheduling meetings, appointments, and travel arrangements, both domestic and international. You will act as a primary point of contact for internal and external stakeholders, screening communications and ensuring timely responses. Key responsibilities include preparing correspondence, reports, and presentations, conducting research, and managing special projects as assigned. The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail and the ability to anticipate needs. Strong written and verbal communication skills are essential, as is proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools. A proactive approach to problem-solving and a high degree of adaptability are crucial for success in this dynamic, remote environment. You will maintain strict confidentiality regarding sensitive company information and handle all tasks with discretion and professionalism. This role requires a resilient and resourceful individual who can thrive independently while maintaining strong relationships with the CEO and executive team. This is an excellent opportunity to support a key executive in a leading organization and play an integral role in the company's operations. The target location for the candidate is **Nairobi, Nairobi, KE**, however, the position is fully remote.
Responsibilities:
Qualifications:
Responsibilities:
- Manage the CEO's complex calendar, including scheduling, rescheduling, and prioritizing appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile information for meetings and projects.
- Manage special projects and initiatives as directed by the CEO.
- Maintain strict confidentiality of sensitive information.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Organize and maintain electronic and physical filing systems.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of experience supporting C-level executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management software.
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently and effectively in a remote environment.
- Adaptable and able to manage competing priorities.
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Executive Assistant to CEO - Fully Remote
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, offering a unique opportunity to manage the executive's demanding schedule and complex logistical needs from anywhere. You will be responsible for managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (virtual and in-person), preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational and time-management skills, with a keen eye for detail and the ability to anticipate needs. Strong proficiency in virtual collaboration tools, project management software, and standard office suites is essential. You must be an excellent communicator, both written and verbal, and adept at interacting professionally with internal teams, external partners, and stakeholders at all levels. This role requires a high degree of self-motivation, resourcefulness, and the ability to work independently while maintaining strong connections with the executive and the wider organization. Proactive problem-solving and the ability to multitask effectively in a fast-paced environment are critical. You will play a vital role in ensuring the CEO's efficiency and effectiveness, allowing them to focus on strategic priorities. This is an excellent opportunity for a seasoned administrative professional looking for a challenging and rewarding remote role. The successful candidate will demonstrate unwavering professionalism, a positive attitude, and a commitment to providing exceptional support. Confidentiality and integrity are paramount. Experience supporting C-suite executives in a remote setting is highly desirable. Your ability to manage diverse tasks, from routine administrative duties to complex project coordination, will be key to your success.
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4
Executive Assistant to the CEO
Posted today
Job Viewed
Job Description
Job Information
- Date Opened 09/24/2025
- Job Type Full time
- Industry Business Support Services - Adaptis
- Work Experience 4-5 years
- City Nairobi
- State/Province Nairobi City
- Country Kenya
- Zip/Postal Code 01000
Job Description
- Act as the primary point of contact for the CEO, managing incoming communications, scheduling meetings, and coordinating appointments on their behalf.
- Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, ensuring seamless logistics for domestic and international trips.
- Prepare and edit correspondence, presentations, and reports for the CEO, maintaining confidentiality and professionalism at all times.
- Translate documents, emails, and other communications from English to French and vice versa, ensuring accurate and clear communication with French-speaking stakeholders.
- Coordinate and facilitate meetings, conferences, and events attended by the CEO, including agenda preparation, venue booking, catering, and audiovisual setup.
- Manage the CEO's calendar, prioritizing meetings and appointments based on business objectives, deadlines, and strategic priorities.
- Anticipate the CEO's needs and proactively handle administrative tasks, such as expense reporting, invoice processing, and file management.
- Liaise with internal departments, external partners, and clients on behalf of the CEO, maintaining positive relationships and ensuring timely follow-up on action items.
- Conduct research and gather information on various topics as requested by the CEO, providing insights and recommendations to support decision-making.
- Handle confidential and sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
- Any other task assigned by management
Requirements
- Bachelor's degree in business administration, communications, or a related field.
- Proven experience 3 -4 as an executive assistant or personal assistant, preferably supporting C-suite executives in multinational companies or organizations.
- Fluency in both English and French is essential, with strong written and verbal communication skills in both languages.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines efficiently.
- Proficiency in office productivity software such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong interpersonal skills and the ability to interact professionally with stakeholders at all levels, both internally and externally.
- Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
- Adaptability and flexibility to work in a fast-paced and ever-changing environment, with a proactive and can-do attitude.
- Knowledge of African business culture, customs, and etiquette is advantageous.
- Previous experience living or working in a French-speaking African country is required.
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5
Executive Assistant to CEO - Global Operations
Posted 21 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm with a global footprint, is seeking a highly organized, proactive, and confidential Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a dynamic, fast-paced environment. You will be the primary point of contact for internal and external stakeholders, expertly managing communications, travel arrangements, meeting coordination, and document preparation. The ideal candidate will possess a keen eye for detail, a proactive approach to problem-solving, and the ability to anticipate needs and act with minimal supervision. Responsibilities include calendar management across multiple time zones, preparing reports and presentations, coordinating virtual board meetings, and handling sensitive information with the utmost confidentiality. This is a remote-first role, so strong written and verbal communication skills, proficiency with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace), and a high degree of self-discipline are essential. Our client values efficiency, professionalism, and a commitment to supporting executive leadership. This is an excellent opportunity to be an integral part of a leading organization and gain exposure to high-level strategic operations. If you are a seasoned administrative professional looking for a challenging and rewarding fully remote role, we encourage you to apply. This position is associated with **Kitale, Trans-Nzoia, KE**, but is performed entirely remotely. Elevate your administrative career with a global leader.
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Executive Assistant to CEO - Strategic Operations
Posted 4 days ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is searching for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, offering the flexibility to manage complex executive support from your home office. You will be instrumental in optimizing the CEO's time and efficiency, managing a demanding schedule of appointments, meetings, and travel arrangements. Key responsibilities include preparing executive reports, presentations, and correspondence with a high degree of accuracy and professionalism. You will act as a gatekeeper and liaison between the CEO and internal/external stakeholders, ensuring seamless communication flow. Proactive calendar management, anticipating needs, and coordinating complex logistical arrangements for virtual and in-person events are crucial. The ideal candidate will possess at least 5 years of experience supporting C-level executives, preferably in a fast-paced corporate environment. Exceptional organizational skills, meticulous attention to detail, discretion, and advanced proficiency in office productivity software (Microsoft Office Suite, Google Workspace) are mandatory. Strong communication, interpersonal, and problem-solving skills are essential to navigate diverse executive interactions. This remote role requires a high level of autonomy, initiative, and the ability to multitask effectively under pressure. You should be adept at managing confidential information and comfortable working independently. A Bachelor's degree in Business Administration or a related field is a plus. This is an outstanding opportunity to be a key partner to the CEO, contributing directly to the strategic direction of the company, all while working remotely from **Machakos, Machakos, KE**.
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7
Executive Assistant to the CEO
Posted 21 days ago
Job Viewed
Job Description
Our client, a leading organization in Thika, is looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to their Chief Executive Officer. This role involves managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. You will be responsible for prioritizing and managing multiple tasks efficiently, anticipating the needs of the CEO, and ensuring smooth day-to-day operations. Excellent communication, interpersonal, and problem-solving skills are essential. Discretion and confidentiality are paramount in this position. The ideal candidate will have a proven track record as an Executive Assistant, preferably supporting C-level executives. Proficiency in office software suites, scheduling tools, and communication platforms is required. This role requires a professional demeanor and the ability to handle sensitive information with tact and integrity. You will play a vital role in enabling the CEO to focus on strategic priorities by efficiently managing administrative tasks and facilitating effective communication. The position is based in Thika, Kiambu, KE and offers a hybrid work arrangement, allowing for a balance between in-office and remote work. This is an excellent opportunity for a motivated individual to contribute to a fast-paced and dynamic work environment. The successful candidate will demonstrate exceptional organizational skills and a commitment to providing high-level support. Your ability to manage time effectively and maintain composure under pressure will be key to your success. We are seeking a reliable and dedicated professional who can act as a true right-hand to the CEO, ensuring operational efficiency and seamless workflow.
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8
Remote Senior Executive Assistant to CEO
Posted 14 days ago
Job Viewed
Job Description
Our client is a fast-paced, innovative startup seeking an exceptionally organized and proactive Senior Executive Assistant to provide comprehensive support to its Chief Executive Officer. This is a demanding, fully remote position requiring the utmost discretion, professionalism, and the ability to anticipate needs and manage complex schedules with precision. You will serve as the primary gatekeeper and strategic partner to the CEO, managing all aspects of their professional life to maximize their efficiency and effectiveness. Responsibilities include complex calendar management across multiple time zones, coordinating international travel arrangements, preparing detailed agendas and meeting materials, and taking accurate minutes. You will act as a liaison between the CEO and internal/external stakeholders, ensuring seamless communication and follow-through on action items. Proactive inbox management, expense reporting, and the preparation of confidential reports and presentations will also be key duties. The ideal candidate will have a proven track record of success supporting C-suite executives in demanding environments, preferably within a technology or fast-growth sector. Superior communication skills, both written and verbal, are essential, along with advanced proficiency in Microsoft Office Suite, Google Workspace, and various project management and communication platforms. You must be resourceful, possess excellent judgment, and have the ability to handle sensitive information with the highest level of confidentiality. The ability to thrive in a remote-first culture, demonstrating self-discipline, initiative, and a solution-oriented mindset, is critical for this role. This is an unparalleled opportunity to be at the heart of a growing organization and contribute significantly to its success.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the CEO's complex and dynamic calendar, including scheduling internal and external meetings across various time zones.
- Arrange and coordinate all domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare meeting agendas, background materials, and take accurate, concise minutes, ensuring timely distribution and follow-up on action items.
- Serve as a primary point of contact and liaison for the CEO, managing communications with employees, clients, partners, and other stakeholders.
- Proactively manage the CEO's inbox, filtering, prioritizing, and responding to correspondence as appropriate.
- Process expense reports and manage budget tracking for the CEO's office.
- Assist in the preparation of presentations, reports, and other critical documents.
- Conduct research and gather information to support the CEO's initiatives and decision-making.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the CEO's needs and proactively address potential issues.
- Minimum of 5-7 years of experience providing executive-level support to C-suite executives, preferably a CEO.
- Proven experience managing complex calendars and international travel logistics.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- High level of discretion and professionalism in handling sensitive and confidential information.
- Resourceful, proactive, and possesses strong problem-solving abilities.
- Ability to work independently, take initiative, and thrive in a remote work environment.
- Bachelor's degree in Business Administration or a related field is preferred.
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