23 Executive Assistant To The Ceo jobs in whatjobs
Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client, a leading organization in Thika, is looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to their Chief Executive Officer. This role involves managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. You will be responsible for prioritizing and managing multiple tasks efficiently, anticipating the needs of the CEO, and ensuring smooth day-to-day operations. Excellent communication, interpersonal, and problem-solving skills are essential. Discretion and confidentiality are paramount in this position. The ideal candidate will have a proven track record as an Executive Assistant, preferably supporting C-level executives. Proficiency in office software suites, scheduling tools, and communication platforms is required. This role requires a professional demeanor and the ability to handle sensitive information with tact and integrity. You will play a vital role in enabling the CEO to focus on strategic priorities by efficiently managing administrative tasks and facilitating effective communication. The position is based in Thika, Kiambu, KE and offers a hybrid work arrangement, allowing for a balance between in-office and remote work. This is an excellent opportunity for a motivated individual to contribute to a fast-paced and dynamic work environment. The successful candidate will demonstrate exceptional organizational skills and a commitment to providing high-level support. Your ability to manage time effectively and maintain composure under pressure will be key to your success. We are seeking a reliable and dedicated professional who can act as a true right-hand to the CEO, ensuring operational efficiency and seamless workflow.
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Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the Chief Executive Officer. This crucial role is based in **Nairobi, Nairobi, KE**, and requires a polished professional with exceptional administrative and interpersonal skills. The Executive Assistant will manage the CEO's calendar, coordinate complex travel arrangements, prepare correspondence, and handle confidential information with the utmost discretion. You will act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries efficiently. The ideal candidate will possess a keen eye for detail, anticipate needs, and maintain a calm and professional demeanor under pressure. Responsibilities include:
- Manage the CEO's daily, weekly, and monthly schedule, including prioritizing appointments and meetings.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen incoming communications, including emails and phone calls, and respond or redirect as appropriate.
- Maintain organized and confidential filing systems, both physical and digital.
- Organize and coordinate board meetings, executive committee meetings, and other key events.
- Prepare agendas, take minutes, and track action items from meetings.
- Conduct research and compile information as requested by the CEO.
- Manage expense reports and invoice processing for the CEO's office.
- Provide general administrative support and assistance to the executive team as needed.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical fully remote role that requires exceptional administrative skills, impeccable judgment, and the ability to anticipate needs and manage complex schedules. The successful candidate will be responsible for managing the CEO's calendar, coordinating travel arrangements (both domestic and international), and preparing for meetings, including drafting agendas and taking minutes. You will act as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication. This role demands meticulous attention to detail, strong problem-solving abilities, and the capacity to handle sensitive information with the utmost confidentiality. Key responsibilities include preparing reports, presentations, and correspondence, as well as managing special projects as assigned. The ability to multitask efficiently and prioritize effectively in a fast-paced, remote environment is essential. You will be expected to take initiative, exercise sound judgment, and operate with a high degree of autonomy. This position requires excellent technological proficiency, including advanced skills in Microsoft Office Suite, Google Workspace, and various collaboration and communication tools. The ideal candidate will possess outstanding written and verbal communication skills, along with a polished and professional demeanor. The role is situated conceptually around Machakos, Machakos, KE , but the position is entirely remote. A minimum of 5 years of experience supporting C-level executives in a demanding environment is required. A Bachelor's degree or equivalent experience is preferred. Proven ability to manage complex scheduling and international travel logistics is a must. Exceptional organizational skills and the ability to maintain a high level of discretion and confidentiality are paramount. If you are a highly motivated and resourceful professional seeking a challenging and rewarding remote opportunity, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, requiring the ability to manage complex schedules and confidential information with utmost professionalism from a remote setting.
Key Responsibilities:
Key Responsibilities:
- Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements (both domestic and international), ensuring optimal time management.
- Prepare and coordinate meeting agendas, materials, and minutes.
- Handle all incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and correspondence, drafting responses as needed.
- Organize and manage executive travel logistics, including booking flights, accommodations, and ground transportation, creating detailed itineraries.
- Conduct research and prepare reports, presentations, and documents as requested by the CEO.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Maintain confidential files and records with a high degree of accuracy and discretion.
- Anticipate the CEO's needs and proactively address potential issues before they arise.
- Manage special projects and initiatives as assigned by the CEO.
- Provide general administrative support, including expense reporting and document management.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 7 years of experience providing executive-level support, preferably in a remote capacity or for C-suite executives.
- Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving abilities and attention to detail.
- Experience in managing complex international travel arrangements.
- Adaptability and flexibility to manage changing priorities in a remote environment.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client, a prominent and rapidly growing enterprise, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical fully remote role, requiring exceptional administrative, organizational, and interpersonal skills. The Executive Assistant will manage a wide range of executive-level tasks, ensuring the CEO's schedule is optimized and all administrative functions run seamlessly. You will act as a gatekeeper and liaison, handling confidential information with the utmost professionalism. This position offers the flexibility to work from anywhere while ensuring the smooth operation of executive activities.
Key responsibilities will include:
The ideal candidate will possess significant experience as an Executive Assistant, preferably supporting C-level executives. A high degree of proficiency in office software (Microsoft Office Suite, Google Workspace), calendar management tools, and virtual collaboration platforms is essential. Excellent written and verbal communication skills, strong problem-solving abilities, and a high level of professionalism and discretion are paramount. This remote role, ideally serving the Meru, Meru, KE region, provides a fantastic opportunity to be an integral part of a leading organization.
Key responsibilities will include:
- Managing the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinating and preparing for executive meetings, including agendas, materials, and minutes.
- Acting as the primary point of contact for internal and external communications directed to the CEO.
- Handling confidential correspondence, documents, and information with discretion and security.
- Organizing and managing domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Preparing reports, presentations, and other documents as required by the CEO.
- Conducting research and compiling information for various projects and initiatives.
- Proactively anticipating the needs of the CEO and addressing them before they arise.
- Managing and processing expense reports and invoices.
- Assisting with personal errands and tasks as needed, maintaining professionalism at all times.
- Serving as a liaison between the CEO and other departments, stakeholders, and external partners.
- Developing and implementing efficient administrative systems and procedures.
- Maintaining organized filing systems, both digital and physical.
- Providing general administrative support to the executive office.
The ideal candidate will possess significant experience as an Executive Assistant, preferably supporting C-level executives. A high degree of proficiency in office software (Microsoft Office Suite, Google Workspace), calendar management tools, and virtual collaboration platforms is essential. Excellent written and verbal communication skills, strong problem-solving abilities, and a high level of professionalism and discretion are paramount. This remote role, ideally serving the Meru, Meru, KE region, provides a fantastic opportunity to be an integral part of a leading organization.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This hybrid role requires a polished professional who can seamlessly manage a demanding schedule, coordinate complex logistics, and act as a gatekeeper and liaison for the CEO. The ideal candidate will possess impeccable communication skills, a keen eye for detail, and the ability to anticipate needs and act with discretion. You will be responsible for managing calendars, arranging travel, preparing reports and presentations, and handling sensitive information with the utmost confidentiality. This position demands a high level of professionalism, initiative, and the ability to thrive in both an office and remote environment.
Key Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar , scheduling meetings, appointments, and conference calls with internal and external stakeholders.
- Coordinate all aspects of domestic and international travel , including flights, accommodation, visas, and ground transportation, ensuring all arrangements are efficient and cost-effective.
- Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and adherence to company standards.
- Screen and prioritize incoming communications , including emails, calls, and mail, redirecting inquiries as appropriate.
- Act as a primary point of contact for the CEO, liaising with other executives, departments, and external parties.
- Organize and manage high-level meetings , including preparing agendas, taking minutes, and tracking action items.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Conduct research and gather information to support the CEO's initiatives and decision-making.
- Manage expense reporting and reimbursements for the CEO.
- Provide general administrative support , including filing, document management, and office organization.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing executive-level support to C-suite executives, preferably in a hybrid work environment.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a professional and polished demeanor.
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
- Strong research and analytical skills.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Discretion and confidentiality are paramount.
- Experience with travel booking platforms and expense management systems.
This role offers a dynamic blend of office-based collaboration and remote flexibility. Our client values dedicated professionals and provides an environment where initiative is rewarded. If you are a highly organized and proactive individual seeking to support a key executive, we encourage you to apply. Your contributions will be essential to the smooth functioning of executive operations.
Key Responsibilities:
- Manage and maintain the CEO's complex and dynamic calendar , scheduling meetings, appointments, and conference calls with internal and external stakeholders.
- Coordinate all aspects of domestic and international travel , including flights, accommodation, visas, and ground transportation, ensuring all arrangements are efficient and cost-effective.
- Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and adherence to company standards.
- Screen and prioritize incoming communications , including emails, calls, and mail, redirecting inquiries as appropriate.
- Act as a primary point of contact for the CEO, liaising with other executives, departments, and external parties.
- Organize and manage high-level meetings , including preparing agendas, taking minutes, and tracking action items.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Conduct research and gather information to support the CEO's initiatives and decision-making.
- Manage expense reporting and reimbursements for the CEO.
- Provide general administrative support , including filing, document management, and office organization.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing executive-level support to C-suite executives, preferably in a hybrid work environment.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a professional and polished demeanor.
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
- Strong research and analytical skills.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Discretion and confidentiality are paramount.
- Experience with travel booking platforms and expense management systems.
This role offers a dynamic blend of office-based collaboration and remote flexibility. Our client values dedicated professionals and provides an environment where initiative is rewarded. If you are a highly organized and proactive individual seeking to support a key executive, we encourage you to apply. Your contributions will be essential to the smooth functioning of executive operations.
This advertiser has chosen not to accept applicants from your region.
5
Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical, fully remote role that demands exceptional administrative prowess and the ability to manage a demanding schedule with utmost efficiency and confidentiality. You will be responsible for managing the CEO's complex calendar, coordinating and scheduling meetings, calls, and travel arrangements (both domestic and international, as needed). Key duties include preparing agendas, taking minutes, and tracking action items from meetings; managing incoming communications (emails, phone calls) and prioritizing them effectively; conducting research and preparing reports or presentations as requested; liaising with internal departments and external stakeholders on behalf of the CEO; and handling confidential information with the highest degree of professionalism and discretion. The ideal candidate will have extensive experience supporting C-level executives, preferably in a fast-paced environment. Exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs are paramount. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills, coupled with excellent interpersonal abilities, are required to effectively interact with a wide range of individuals. This remote position requires a high degree of self-motivation, initiative, and the ability to work independently with minimal supervision. You must be adaptable, resourceful, and possess excellent problem-solving skills. A Bachelor's degree or equivalent relevant experience is required. This is an exciting opportunity to become an indispensable partner to a dynamic leader and contribute to the strategic success of the organization from a remote setting. Your dedication and support will be invaluable in ensuring the CEO's effectiveness and efficiency. Join a forward-thinking company that values a flexible work approach and offers a rewarding professional experience.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client, a rapidly growing company in the financial services sector, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer. This role is based in Nyeri, Nyeri, KE and offers a hybrid work arrangement, allowing for a balance between remote work and in-office collaboration. The Executive Assistant will be a trusted partner, managing complex schedules, coordinating high-level meetings, handling confidential information, and ensuring the smooth day-to-day operations of the CEO's office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and resolve issues efficiently. This position requires a high degree of professionalism, discretion, and adaptability.
Key Responsibilities:
Key Responsibilities:
- Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements, with meticulous attention to detail.
- Coordinate and prepare materials for board meetings, executive committee meetings, and other high-priority engagements.
- Act as the primary point of contact for internal and external stakeholders, screening calls and correspondence.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Prepare reports, presentations, and other documents as required by the CEO.
- Organize and manage travel logistics, including flights, accommodation, and itineraries.
- Conduct research and gather information to support the CEO's strategic initiatives and decision-making.
- Liaise with various departments to ensure timely follow-up on action items and projects.
- Manage the CEO's office expenses and process reimbursements.
- Anticipate potential issues and proactively find solutions to ensure seamless operations.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting senior-level executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
- Exceptional written and verbal communication skills.
- High level of discretion, integrity, and ability to handle confidential information.
- Proactive mindset with strong problem-solving capabilities.
- Ability to work independently and as part of a team.
- Experience in the financial services industry is a plus.
- A degree in Business Administration or a related field is preferred.
- Adaptability and a willingness to learn and take on new responsibilities.
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant to the CEO
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This role is critical in ensuring the smooth and efficient operation of the CEO's office, managing complex schedules, and acting as a primary point of contact. Responsibilities include managing the CEO's calendar, coordinating domestic and international travel arrangements, preparing meeting agendas and materials, and taking accurate minutes. You will also be responsible for handling confidential correspondence, managing incoming communications, and conducting research as needed. The ideal candidate will possess exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Strong written and verbal communication skills are essential, along with a high level of proficiency in office software suites. Discretion and professionalism in handling sensitive information are paramount. This role requires a proactive approach, anticipating the needs of the CEO and resolving issues before they arise. You will serve as a gatekeeper, ensuring the CEO's time is optimized and focused on strategic priorities. A keen eye for detail and a commitment to accuracy are crucial. The ability to build rapport with internal and external stakeholders at all levels is also important. While this role requires occasional presence in the office in Garissa, Garissa, KE for key meetings and events, a hybrid work arrangement is offered, providing flexibility. This is an excellent opportunity for a motivated administrative professional to work closely with senior leadership and gain invaluable experience.
This advertiser has chosen not to accept applicants from your region.
8
Executive Assistant to the CEO
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, offering the flexibility to work from home. The ideal candidate will possess exceptional administrative, communication, and interpersonal skills, with a keen eye for detail and the ability to manage multiple priorities effectively. Responsibilities include managing complex calendars, coordinating meetings and appointments, preparing agendas and minutes, making travel arrangements, and handling correspondence. You will also be tasked with conducting research, preparing reports, and managing special projects as assigned. Confidentiality and discretion are paramount in this role. The ability to anticipate needs, troubleshoot issues independently, and maintain a high level of professionalism at all times is essential. You will act as a primary point of contact between the CEO and internal/external stakeholders, ensuring smooth and efficient communication. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with remote collaboration tools are required. We are looking for a dedicated and resourceful individual who thrives in a remote work environment and is committed to providing top-tier support. This role offers an excellent opportunity to gain exposure to executive-level operations and contribute to the success of a dynamic organization. Your ability to maintain composure under pressure and adapt to changing demands will be key to your success. We value individuals who are proactive, reliable, and possess a strong work ethic. The role is based in Machakos, Machakos, KE , but is entirely remote.
This advertiser has chosen not to accept applicants from your region.
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