2 Remote Senior Executive Assistant To Ceo jobs in whatjobs
Remote Senior Executive Assistant to CEO
Posted 14 days ago
Job Viewed
Job Description
Our client is a fast-paced, innovative startup seeking an exceptionally organized and proactive Senior Executive Assistant to provide comprehensive support to its Chief Executive Officer. This is a demanding, fully remote position requiring the utmost discretion, professionalism, and the ability to anticipate needs and manage complex schedules with precision. You will serve as the primary gatekeeper and strategic partner to the CEO, managing all aspects of their professional life to maximize their efficiency and effectiveness. Responsibilities include complex calendar management across multiple time zones, coordinating international travel arrangements, preparing detailed agendas and meeting materials, and taking accurate minutes. You will act as a liaison between the CEO and internal/external stakeholders, ensuring seamless communication and follow-through on action items. Proactive inbox management, expense reporting, and the preparation of confidential reports and presentations will also be key duties. The ideal candidate will have a proven track record of success supporting C-suite executives in demanding environments, preferably within a technology or fast-growth sector. Superior communication skills, both written and verbal, are essential, along with advanced proficiency in Microsoft Office Suite, Google Workspace, and various project management and communication platforms. You must be resourceful, possess excellent judgment, and have the ability to handle sensitive information with the highest level of confidentiality. The ability to thrive in a remote-first culture, demonstrating self-discipline, initiative, and a solution-oriented mindset, is critical for this role. This is an unparalleled opportunity to be at the heart of a growing organization and contribute significantly to its success.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the CEO's complex and dynamic calendar, including scheduling internal and external meetings across various time zones.
- Arrange and coordinate all domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare meeting agendas, background materials, and take accurate, concise minutes, ensuring timely distribution and follow-up on action items.
- Serve as a primary point of contact and liaison for the CEO, managing communications with employees, clients, partners, and other stakeholders.
- Proactively manage the CEO's inbox, filtering, prioritizing, and responding to correspondence as appropriate.
- Process expense reports and manage budget tracking for the CEO's office.
- Assist in the preparation of presentations, reports, and other critical documents.
- Conduct research and gather information to support the CEO's initiatives and decision-making.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the CEO's needs and proactively address potential issues.
- Minimum of 5-7 years of experience providing executive-level support to C-suite executives, preferably a CEO.
- Proven experience managing complex calendars and international travel logistics.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- High level of discretion and professionalism in handling sensitive and confidential information.
- Resourceful, proactive, and possesses strong problem-solving abilities.
- Ability to work independently, take initiative, and thrive in a remote work environment.
- Bachelor's degree in Business Administration or a related field is preferred.
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Remote Senior Executive Assistant to CEO
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their Chief Executive Officer. This is a crucial role requiring exceptional communication skills, discretion, and the ability to anticipate needs and manage complex schedules across different time zones. You will be the CEO's primary point of contact for administrative matters, ensuring smooth operations and efficient workflow. The ideal candidate thrives in a fast-paced, dynamic environment and possesses a strong understanding of corporate governance and executive-level support. Your responsibilities will include:
The successful candidate will have a minimum of 7 years of experience providing executive-level support, preferably supporting C-suite executives in a remote capacity. Exceptional proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools (Zoom, Slack, Teams) is essential. Outstanding organizational, time management, and prioritization skills are required. Excellent written and verbal communication skills, with a keen eye for detail, are a must. The ability to work autonomously, exercise sound judgment, and maintain confidentiality is paramount. A Bachelor's degree in Business Administration or a related field is preferred. This remote position requires a proactive self-starter who is adaptable, resourceful, and possesses a positive, can-do attitude. You will be an integral part of our client's executive leadership, ensuring seamless support that allows the CEO to focus on strategic initiatives.
- Managing the CEO's calendar with meticulous attention to detail, including scheduling meetings, appointments, and travel arrangements.
- Coordinating and preparing for internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Arranging complex domestic and international travel, including flights, accommodation, visas, and ground transportation.
- Handling confidential information with the utmost discretion and professionalism.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Conducting research and compiling information for the CEO as needed.
- Managing incoming and outgoing communications, including emails and phone calls, prioritizing and filtering as appropriate.
- Liaising with internal departments and external stakeholders on behalf of the CEO.
- Organizing and coordinating virtual and in-person company events or retreats.
- Assisting with personal tasks and errands for the CEO as requested and appropriate.
- Developing and implementing efficient administrative processes and systems to support the executive office.
- Acting as a gatekeeper and trusted advisor to the CEO.
- Proactively identifying potential issues and offering solutions.
- Maintaining organized electronic and physical filing systems.
- Supporting board meeting preparations and logistics.
The successful candidate will have a minimum of 7 years of experience providing executive-level support, preferably supporting C-suite executives in a remote capacity. Exceptional proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools (Zoom, Slack, Teams) is essential. Outstanding organizational, time management, and prioritization skills are required. Excellent written and verbal communication skills, with a keen eye for detail, are a must. The ability to work autonomously, exercise sound judgment, and maintain confidentiality is paramount. A Bachelor's degree in Business Administration or a related field is preferred. This remote position requires a proactive self-starter who is adaptable, resourceful, and possesses a positive, can-do attitude. You will be an integral part of our client's executive leadership, ensuring seamless support that allows the CEO to focus on strategic initiatives.
This advertiser has chosen not to accept applicants from your region.
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