38 Senior Executive Assistant To Ceo jobs in whatjobs
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Responsibilities:
- Manage the CEO's complex calendar, including scheduling, rescheduling, and prioritizing appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile information for meetings and projects.
- Manage special projects and initiatives as directed by the CEO.
- Maintain strict confidentiality of sensitive information.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Organize and maintain electronic and physical filing systems.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of experience supporting C-level executives, preferably in a remote capacity.
- Exceptional organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management software.
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently and effectively in a remote environment.
- Adaptable and able to manage competing priorities.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Responsibilities:
- Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate all aspects of the CEO's domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required by the CEO.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond to routine inquiries.
- Organize and manage logistics for executive meetings, board meetings, and company events, including venue selection, catering, and attendee coordination.
- Conduct research and gather information on various topics as requested by the CEO.
- Maintain and organize confidential files and records with meticulous attention to detail.
- Act as a liaison between the CEO and internal/external stakeholders, fostering positive relationships.
- Proactively identify and resolve potential issues or conflicts before they arise.
- Manage expense reporting and reimbursement processes for the CEO.
- Handle personal appointments and requests for the CEO as needed, maintaining discretion.
- Continuously seek ways to improve administrative processes and enhance efficiency.
Qualifications:
- A Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of experience providing high-level administrative support to C-suite executives, preferably in a tech environment.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills, with a polished and professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Experience with virtual meeting platforms (Zoom, Teams) and collaborative tools.
- Absolute discretion and a high level of confidentiality are paramount.
- Proactive problem-solver with a strong sense of initiative.
- Ability to work independently and maintain productivity in a remote setting.
- Experience with travel booking and expense management systems.
- Adaptability and resilience in a demanding and fast-paced environment.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Responsibilities:
- Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and correspondence, ensuring timely responses.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Coordinate domestic and international travel logistics, including flights, accommodation, visas, and itineraries.
- Conduct research, compile data, and prepare reports and presentations for the CEO.
- Serve as a liaison between the CEO and internal/external stakeholders, fostering positive relationships.
- Manage confidential information with the utmost discretion and professionalism.
- Anticipate needs and proactively address potential issues before they arise.
- Organize and maintain digital and physical filing systems.
- Assist with special projects and initiatives as directed by the CEO.
- Manage expense reporting and other administrative tasks as required.
- Ensure the CEO's time is optimized and priorities are effectively managed.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 7 years of experience supporting C-level executives, preferably a CEO, in a demanding environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
- Excellent written and verbal communication skills, with meticulous attention to detail.
- High level of discretion, integrity, and professionalism.
- Ability to work independently, take initiative, and make sound judgments.
- Experience with international travel coordination and visa applications is a plus.
- Demonstrated ability to thrive in a remote work environment, maintaining high productivity and communication.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Responsibilities:
- Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and prioritizing engagements.
- Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses and efficient information flow.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research on various topics as required by the CEO.
- Serve as a gatekeeper and point of contact for the CEO, managing relationships with internal departments, board members, investors, and external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the CEO's needs and proactively address potential issues.
- Manage special projects and ad-hoc assignments as directed by the CEO.
- Ensure efficient workflow and organization within the CEO's remote office.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- A minimum of 7 years of experience supporting C-level executives, preferably a CEO, in a demanding and fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Impeccable written and verbal communication skills, with strong editing and proofreading abilities.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite.
- Experience with virtual meeting platforms (e.g., Zoom, Google Meet, Microsoft Teams).
- High level of professional judgment, discretion, and ability to handle sensitive information.
- Proactive, resourceful, and possesses a strong problem-solving aptitude.
- Ability to work independently, with minimal supervision, in a remote setting.
- Experience in the tech industry is a significant advantage.
This fully remote role offers a unique opportunity to be an indispensable partner to the CEO of an innovative company. The position is associated with our client's operations conceptually centered in Machakos, Machakos, KE , but is performed entirely remotely. We seek a highly professional and adaptable individual.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and optimize the CEO's complex and dynamic calendar, scheduling meetings, appointments, and calls across time zones.
- Coordinate all aspects of domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare meeting agendas, presentations, and background materials; take accurate minutes and track action items.
- Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of the CEO when appropriate.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Act as a primary point of contact and liaison for the CEO with internal teams and external partners.
- Conduct research and gather information as needed for various projects and initiatives.
- Manage expense reporting and administrative tasks for the CEO.
- Anticipate potential issues and proactively implement solutions.
- Maintain organized filing systems (digital and physical).
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or startup environment.
- Proven ability to manage complex calendars and travel logistics for senior leaders.
- Expert proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite.
- Familiarity with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Zoom).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and judgment.
- Ability to multitask, prioritize, and adapt to changing demands in a fast-paced environment.
- Proactive problem-solving capabilities.
- Experience working effectively in a fully remote setup is essential.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Responsibilities:
- Proactively manage the CEO's calendar, scheduling meetings, appointments, and calls with meticulous attention to detail.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.
- Conduct research and compile information for meetings, projects, and strategic initiatives.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
- Anticipate the CEO's needs and proactively address potential scheduling conflicts or logistical issues.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and process invoices accurately and efficiently.
- Provide general administrative support, including document management and record keeping, in a fully remote capacity.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5-8 years of experience as an Executive Assistant supporting C-level executives, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- Proficiency in all aspects of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- High level of discretion, professionalism, and integrity.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Experience in coordinating complex travel arrangements and managing international logistics.
- Ability to adapt quickly to changing priorities and maintain a calm demeanor under pressure.
- This position is for a role based in Meru, Meru, KE , but is entirely remote.
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Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Responsibilities:
- Manage the CEO's calendar, including scheduling meetings, appointments, and calls, ensuring efficient time management and conflict resolution.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately and responding where authorized.
- Act as a liaison between the CEO and internal departments, as well as external partners, clients, and stakeholders.
- Organize and prepare for board meetings, executive team meetings, and other key events, including agenda preparation, minute-taking, and follow-up actions.
- Conduct research on various topics as requested by the CEO and prepare summaries or briefing documents.
- Manage special projects and initiatives, tracking progress and ensuring deadlines are met.
- Handle confidential and sensitive information with the highest level of discretion and professionalism.
- Anticipate the CEO's needs and proactively address potential issues or logistical challenges.
- Maintain and organize digital and physical filing systems.
Qualifications:
- Bachelor's degree or equivalent practical experience.
- A minimum of 7 years of experience as an Executive Assistant supporting C-level executives, preferably in a tech or startup environment.
- Proven ability to manage complex schedules and travel logistics for senior leaders.
- Exceptional organizational and time management skills, with a keen eye for detail.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite.
- Excellent written and verbal communication skills.
- High level of professionalism, integrity, and discretion.
- Ability to work independently, prioritize effectively, and adapt to changing demands in a remote setting.
- Experience with project management or task tracking tools is a plus.
- This is a fully remote role, requiring reliable internet access and a dedicated workspace. While the role supports an executive often working with teams based in or traveling to Kitale, Trans-Nzoia, KE , the assistant will operate remotely.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Key responsibilities include:
- Managing the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinating and preparing for board meetings, executive team meetings, and other critical engagements, including agenda preparation, minute-taking, and follow-up actions.
- Acting as a liaison between the CEO and internal/external stakeholders, ensuring professional and timely communication.
- Handling confidential information with the utmost discretion and maintaining strict confidentiality.
- Preparing correspondence, presentations, reports, and other documents as required, ensuring accuracy and professional presentation.
- Proactively identifying and resolving potential scheduling conflicts or logistical challenges.
- Managing and organizing digital and physical filing systems to ensure easy access to information.
- Conducting research on various topics as requested by the CEO.
- Assisting with personal errands and arrangements as needed, ensuring efficiency and discretion.
- Contributing to the smooth functioning of the executive office by anticipating needs and offering proactive solutions.
- Providing remote administrative support to other members of the executive team as needed.
Qualifications:
- Proven experience (5+ years) as an Executive Assistant, ideally supporting C-suite executives, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace), calendar management software, and MS Office Suite.
- Outstanding written and verbal communication skills, with a professional and polished demeanor.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, integrity, and judgment in handling sensitive information.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Experience with travel booking and expense reporting.
- A bachelor's degree or equivalent professional experience is preferred.
- Demonstrated ability to adapt to changing priorities and work effectively under pressure.
Senior Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage the CEO's complex and dynamic calendar, scheduling meetings and appointments efficiently.
- Coordinate all aspects of domestic and international travel, including flights, accommodations, and itineraries.
- Prepare meeting agendas, materials, and take accurate minutes.
- Handle confidential correspondence and communications with discretion.
- Act as a liaison between the CEO, internal departments, and external stakeholders.
- Conduct research, prepare reports, presentations, and briefing materials.
- Manage special projects and initiatives as assigned by the CEO.
- Anticipate the CEO's needs and proactively address potential issues.
- Streamline administrative processes and improve operational efficiency.
- Maintain organized digital filing systems and databases.
- Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High level of discretion and confidentiality.
- Ability to work independently and proactively.
- Strong problem-solving skills and attention to detail.
- Experience in project coordination is a plus.
- Bachelor's degree or equivalent experience is preferred.