70 Senior Virtual Administrative Assistant jobs in Kenya

About the Company

At 
VirtunestHQ
, we specialize in providing world-class virtual staffing solutions that empower businesses to operate efficiently in a digital-first world. Our mission is to help entrepreneurs, startups, and established organizations scale seamlessly by connecting them with exceptional virtual professionals who deliver real results.

VirtunestHQ prides itself on fostering a 
culture of excellence, flexibility, and trust
. We believe that the modern workforce should be empowered by technology and fueled by human creativity. Our teams span across continents, bringing together diverse talents and perspectives to create a collaborative global ecosystem.

We are committed to creating an environment where our virtual professionals thrive — offering consistent support, skill development opportunities, and long-term growth potential.

About the Job

We are seeking a 
highly organized, proactive, and tech-savvy Virtual Assistant
 to join our remote team full-time. The ideal candidate will serve as a key support partner to business executives, entrepreneurs, and managers by handling administrative tasks, managing schedules, coordinating communication, and streamlining workflows.

This role requires someone who thrives in a remote work environment, has excellent communication and organizational skills, and can balance multiple projects while maintaining exceptional attention to detail. You'll be at the heart of daily business operations, ensuring efficiency, consistency, and professional excellence across all assigned tasks.

What We're Looking For

• Proven experience as a 
  Virtual Assistant, Executive Assistant, or Administrative Coordinator
  , preferably in a remote setting.
• Exceptional written and verbal communication skills in English.
• Strong proficiency in online tools and platforms such as 
  Google Workspace, Microsoft Office Suite, Slack, Trello, Asana, and Zoom
  .
• Ability to manage calendars, emails, and multiple priorities efficiently.
• Experience with 
  data entry, customer communication, and document organization
  .
• Excellent time management and self-discipline — able to work with minimal supervision.
• High emotional intelligence, professionalism, and adaptability to different client needs and communication styles.
• A reliable internet connection and a dedicated workspace conducive to remote work.
• Strong problem-solving and decision-making skills.

Responsibilities

• Manage and organize client calendars, appointments, and virtual meetings.
• Handle daily administrative tasks such as data entry, document management, and file organization.
• Draft, proofread, and send professional emails and business correspondence.
• Maintain communication between clients and internal teams to ensure smooth operations.
• Conduct research and compile information for reports, presentations, and decision-making.
• Assist with invoicing, expense tracking, and basic bookkeeping tasks as assigned.
• Support customer relationship management by updating records and following up on client communications.
• Prepare meeting agendas, take detailed minutes, and ensure timely task follow-up.
• Coordinate project tasks, ensuring deadlines are met and quality standards are maintained.
• Provide general support to executives, including managing personal or ad-hoc tasks.

Company Description

At 
HireCloudStaffers
, we specialize in connecting businesses with skilled remote professionals who can provide reliable, efficient, and scalable support. Our mission is to help companies streamline their operations while offering top-tier global talent the opportunity to thrive in flexible, remote-first roles.

We believe that success is built on trust, collaboration, and consistent performance. By leveraging modern digital tools and creating a culture of accountability, we enable businesses to focus on growth while our remote teams take care of the details.

We are seeking a highly organized and proactive 
Virtual Assistant
 to join our team on a full-time, remote basis. As a Virtual Assistant, you will serve as the backbone of our clients' daily operations, handling administrative tasks, managing communications, and ensuring smooth workflow across different functions.

This role is ideal for someone who is detail-oriented, self-motivated, and enjoys working in a fast-paced remote environment. You will have the opportunity to work with dynamic businesses worldwide, supporting their leaders and helping them stay productive and focused on their goals.

What We're Looking For

• Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time management skills; able to juggle multiple tasks efficiently.
• Proficiency with digital tools such as Google Workspace, Microsoft Office Suite, Slack, Trello, Asana, or other project management platforms.
• Ability to manage calendars, coordinate meetings, and handle scheduling across multiple time zones.
• Comfortable with email management, correspondence, and professional client communication.
• Tech-savvy with the ability to learn and adapt to new software quickly.
• A proactive, resourceful mindset with excellent problem-solving abilities.
• High degree of discretion when handling sensitive information.
• Reliable internet connection and dedicated remote work setup.

Responsibilities

• Manage calendars, appointments, and meeting schedules for executives and teams.
• Handle email and communication management: drafting, proofreading, prioritizing, and responding when necessary.
• Organize and maintain digital records, files, and databases.
• Prepare reports, presentations, meeting notes, and summaries.
• Coordinate team tasks and track project progress using collaboration tools.
• Conduct online research and provide data or summaries to support decision-making.
• Assist with social media scheduling, content posting, or engagement (as needed by clients).
• Handle customer inquiries, follow-ups, and service-related communication when required.
• Process invoices, track expenses, and support with basic bookkeeping tasks (if applicable).
• Support ad hoc administrative or operational tasks as assigned by clients or management.

Virtual Internship

Organization:
Upani Diani

Location:
Remote (Virtual Internship)

Duration:
Minimum 3 months (with possibility of extension based on performance)

About Upani Diani
Upani Diani is committed to fostering sustainable living, conservation, and community empowerment. Based in Diani, Kenya, our work spans across hospitality, environmental stewardship, and community-driven initiatives. We are building programs that address pressing
climate and conservation challenges
, while creating long-term social and ecological impact.

This internship offers a unique opportunity for a
motivated, ambitious, and dependable individual
to gain practical experience in
program design, research, and development
in the sustainability and conservation space.

Role Overview

As a
Virtual Intern – Climate & Conservation Program Development
, you will support Upani in shaping and advancing new projects that focus on environmental conservation, climate resilience, and community engagement.

Key Responsibilities

Conduct research on conservation strategies, climate action frameworks, and sustainability best practices.

Support the design of new environmental and community programs, including drafting proposals and concept notes.

Assist in creating presentations, reports, and awareness materials.

Collaborate with the Upani team through virtual meetings and digital tools.

Contribute ideas for community engagement campaigns around conservation and sustainability.

Qualifications
Bachelor's degree (or current enrollment) in Environmental Studies, Climate Science, Sustainability, Development Studies, or related fields.

0–2 years of relevant experience (students and early-career professionals are encouraged to apply).

Strong research, writing, and analytical skills.

Proficiency with Microsoft Office / Google Workspace.

Plus: Experience with data visualization, GIS, or digital media tools is an advantage.

Core Competencies

Passion for climate action, conservation, and sustainability.

Strong communication skills (verbal and written).

Proactive, organized, and detail-oriented.

Comfortable working independently in a virtual setting.

Creative thinker with the ability to contribute new ideas.

Compensation: Contractors work a part-time or full-time schedule and are compensated with a small stipend as well as on time basis. The probation period is 6 months. Please do not apply if you will be working on any other job at the same time. Candidates must be ready to commit to at least a 3 months work period and there is a possibility for exrension of employment on good performance.

Duties And Responsibilities

• Internal Filing System: Maintain and update client records; organize digital files for easy retrieval and compliance.
• Document Management: Save invoices and related documents into the Document Management System in accordance with company protocols.
• Email Management: Manage incoming and outgoing communications to ensure timely responses and proper documentation.
• Pre-Renewal Coordination: Allocate renewal tasks and issue pre-renewal templates, emails, and schedules.
• Renewal Processing: Obtain renewal terms highlighting changes and claims history.
• Quoting: Source comparative quotes using current client data and claim history.
• Debtor Management: Retrieve debtor reports and send statement reminders.
• Claims Tracking: Monitor and manage claims within the CRM system, ensuring accurate and up-to-date records.

Qualifications

• At least 2-3 years of AU Insurance experience
• Experience in using INSIGHT, WinBEAT, Office tech or any related platforms.
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to follow process and work independently.
• Communicate progress and/or report issues.

Virtual Assistant (Full-Time, Remote – London Hours)

At Hire Central, we specialize in connecting talented professionals with leading companies across the globe. We take a thoughtful, people-first approach to recruiting, ensuring that every candidate feels supported and every company finds the right match. With clients from the US, UK, NZ, and beyond, we're proud to help ambitious individuals discover opportunities where they can thrive and grow.

We're hiring a capable, discreet, and tech-savvy Virtual Assistant to support a fast-paced startup based in London. This is a fully remote, full-time role with working hours aligned to BST (British Summer Time). You'll handle a wide range of administrative and operational tasks that help the business run smoothly and securely.

This is a fantastic opportunity to join a nimble and growing company early — if you're organized, proactive, and thrive in dynamic environments, we'd love to hear from you.

What You'll Do

• Provide high-level administrative support across business functions
• Manage calendars, schedule meetings, and coordinate day-to-day operations
• Handle confidential information with professionalism and discretion
• Support inbox management and internal task follow-ups
• Assist with tech-related coordination across tools, apps, and workflows
• Help streamline recurring tasks and implement process improvements
• Tackle unstructured or ad hoc projects with a problem-solving mindset

What We're Looking For

• 2+ years of experience in a Virtual Assistant or Administrative role
• Proven trustworthiness and discretion with access to sensitive data and permissions
• Strong organizational skills with an ability to multitask and prioritize
• High tech fluency — confident navigating a variety of platforms and tools
• Self-starter who works independently, anticipates needs, and follows through
• Excellent written and verbal English communication
• Availability to work London business hours (BST)

Bonus Points If You Have

• Experience working in a startup or small technology company
• Exposure to tools like Slack, Notion, Airtable, ClickUp, Google Workspace, etc.
• Familiarity with AI tools or experience in AI-driven work environments
• Comfort troubleshooting tech issues or navigating software platforms

Details

• Type: Full-Time, Contractor
• Location: Fully Remote (BST working hours required)
• Start Date: ASAP

How to Apply

Please email with:

• A few lines on what excites you about this opportunity
• Your updated resume

• Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives, prioritizing effectively in a remote setting.
• Handle all forms of correspondence, including emails, phone calls, and messages, ensuring timely and professional responses.
• Prepare and edit documents, reports, presentations, and other materials with accuracy and speed.
• Conduct research on various topics, compile information, and present findings clearly.
• Organize and maintain digital filing systems, ensuring easy accessibility of critical information.
• Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
• Assist with expense reporting and budget tracking, ensuring accuracy and adherence to company policies.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders.
• Proactively anticipate the needs of executives and identify opportunities to streamline processes.
• Maintain a high level of confidentiality and professionalism in all interactions.
• Support special projects and initiatives as assigned.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting senior-level executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced remote environment.
• Proficiency in modern office software suites (e.g., Google Workspace, Microsoft Office Suite), calendar management tools, and video conferencing platforms.
• Excellent written and verbal communication skills, with a strong command of English.
• High level of discretion, confidentiality, and ethical conduct.
• Demonstrated ability to work independently, take initiative, and solve problems effectively.
• Tech-savviness and adaptability to learn new software and tools quickly.
• Experience with project management tools is a plus.