1 jobs in VirtunestHQ
Job Description
About the Company
At
VirtunestHQ
, we specialize in providing world-class virtual staffing solutions that empower businesses to operate efficiently in a digital-first world. Our mission is to help entrepreneurs, startups, and established organizations scale seamlessly by connecting them with exceptional virtual professionals who deliver real results.
VirtunestHQ prides itself on fostering a
culture of excellence, flexibility, and trust
. We believe that the modern workforce should be empowered by technology and fueled by human creativity. Our teams span across continents, bringing together diverse talents and perspectives to create a collaborative global ecosystem.
We are committed to creating an environment where our virtual professionals thrive — offering consistent support, skill development opportunities, and long-term growth potential.
About the Job
We are seeking a
highly organized, proactive, and tech-savvy Virtual Assistant
to join our remote team full-time. The ideal candidate will serve as a key support partner to business executives, entrepreneurs, and managers by handling administrative tasks, managing schedules, coordinating communication, and streamlining workflows.
This role requires someone who thrives in a remote work environment, has excellent communication and organizational skills, and can balance multiple projects while maintaining exceptional attention to detail. You'll be at the heart of daily business operations, ensuring efficiency, consistency, and professional excellence across all assigned tasks.
What We're Looking For
- Proven experience as a
Virtual Assistant, Executive Assistant, or Administrative Coordinator
, preferably in a remote setting. - Exceptional written and verbal communication skills in English.
- Strong proficiency in online tools and platforms such as
Google Workspace, Microsoft Office Suite, Slack, Trello, Asana, and Zoom
. - Ability to manage calendars, emails, and multiple priorities efficiently.
- Experience with
data entry, customer communication, and document organization
. - Excellent time management and self-discipline — able to work with minimal supervision.
- High emotional intelligence, professionalism, and adaptability to different client needs and communication styles.
- A reliable internet connection and a dedicated workspace conducive to remote work.
- Strong problem-solving and decision-making skills.
Responsibilities
- Manage and organize client calendars, appointments, and virtual meetings.
- Handle daily administrative tasks such as data entry, document management, and file organization.
- Draft, proofread, and send professional emails and business correspondence.
- Maintain communication between clients and internal teams to ensure smooth operations.
- Conduct research and compile information for reports, presentations, and decision-making.
- Assist with invoicing, expense tracking, and basic bookkeeping tasks as assigned.
- Support customer relationship management by updating records and following up on client communications.
- Prepare meeting agendas, take detailed minutes, and ensure timely task follow-up.
- Coordinate project tasks, ensuring deadlines are met and quality standards are maintained.
- Provide general support to executives, including managing personal or ad-hoc tasks.