29 Executive Virtual Assistant jobs in whatjobs
Job Description
Our client is searching for a highly organized, proactive, and exceptionally skilled Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring discretion, efficiency, and the ability to manage a wide range of tasks with minimal supervision. You will be the backbone of our executives' day-to-day operations, ensuring seamless communication, meticulous scheduling, and effective task management within a virtual environment. The ideal candidate possesses outstanding communication skills, a keen eye for detail, and a passion for enabling others to be more productive.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives, prioritizing effectively in a remote setting.
- Handle all forms of correspondence, including emails, phone calls, and messages, ensuring timely and professional responses.
- Prepare and edit documents, reports, presentations, and other materials with accuracy and speed.
- Conduct research on various topics, compile information, and present findings clearly.
- Organize and maintain digital filing systems, ensuring easy accessibility of critical information.
- Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Assist with expense reporting and budget tracking, ensuring accuracy and adherence to company policies.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Proactively anticipate the needs of executives and identify opportunities to streamline processes.
- Maintain a high level of confidentiality and professionalism in all interactions.
- Support special projects and initiatives as assigned.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced remote environment.
- Proficiency in modern office software suites (e.g., Google Workspace, Microsoft Office Suite), calendar management tools, and video conferencing platforms.
- Excellent written and verbal communication skills, with a strong command of English.
- High level of discretion, confidentiality, and ethical conduct.
- Demonstrated ability to work independently, take initiative, and solve problems effectively.
- Tech-savviness and adaptability to learn new software and tools quickly.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Executive Virtual Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior management. This is a 100% remote position, requiring a dedicated professional who can manage multiple priorities and maintain a high level of confidentiality. As an Executive Virtual Assistant, you will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and performing various research tasks. You will act as a primary point of contact for internal and external communications, ensuring seamless information flow. Proficiency in virtual collaboration tools, office productivity suites, and project management software is crucial. The ideal candidate will have excellent communication skills, both written and verbal, a keen eye for detail, and the ability to anticipate needs and solve problems efficiently. You must be self-motivated, reliable, and capable of working independently with minimal supervision. This role demands discretion and professionalism, as you will be privy to sensitive company information. We are seeking individuals who are adaptable, resourceful, and committed to providing exceptional support. The ability to manage tasks proactively and ensure all deadlines are met is paramount. This is a fantastic opportunity to join a forward-thinking organization and contribute significantly to its operational efficiency, all while enjoying the benefits of a fully remote work environment. Your role will be pivotal in ensuring the smooth functioning of executive operations, allowing leaders to focus on strategic initiatives. The position is notionally tied to Embu, Embu, KE , but is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
1
Job Description
Our client is looking for a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This is a 100% remote position, allowing you to work from the comfort of your home. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling correspondence with a high degree of professionalism and confidentiality. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment. Strong written and verbal communication skills are essential. You should be proficient in using various office productivity software, including G Suite or Microsoft Office Suite, and have experience with virtual collaboration tools. A proven track record of at least 3 years as an executive assistant or in a similar administrative role is required. Discretion and the ability to handle sensitive information are paramount. You will act as a primary point of contact for internal and external stakeholders, requiring a polished and professional demeanor. The ability to anticipate needs and proactively address challenges is highly valued. This role is ideal for someone who thrives in an independent work setting and is committed to providing exceptional support. Join our client's team and contribute to the smooth functioning of executive operations, remotely supporting key personnel associated with Bungoma, Bungoma, KE .
This advertiser has chosen not to accept applicants from your region.
2
Executive Virtual Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is looking for a highly organized and proactive Executive Virtual Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional self-management skills and the ability to anticipate needs and manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements (virtual and potentially physical), and handling correspondence with professionalism and discretion. A key aspect of this role involves preparing reports, presentations, and other documents, requiring strong proficiency in office productivity suites. You will also manage expense reporting, process invoices, and conduct research on various topics as requested. Excellent communication skills, both written and verbal, are essential for liaising with internal teams and external stakeholders. The ideal candidate will possess a keen eye for detail, exceptional organizational abilities, and a proactive approach to problem-solving. Experience with project management tools and virtual collaboration platforms is highly valued. You must be adept at handling confidential information with the utmost integrity. This role offers a fantastic opportunity to work remotely and contribute significantly to the efficiency and success of our executive team, supporting our operations based around Meru, Meru, KE .
This advertiser has chosen not to accept applicants from your region.
3
Executive Virtual Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support remotely. This role is based out of Nyeri, Nyeri, KE but is fully remote, allowing for flexible work arrangements. The ideal candidate will be adept at managing complex schedules, coordinating meetings, handling travel arrangements, and performing various administrative tasks with precision and efficiency. Responsibilities include managing executive calendars, preparing correspondence, drafting presentations, conducting research, and acting as a gatekeeper to prioritize communication. You will be responsible for organizing and maintaining digital files, processing expense reports, and liaising with internal and external stakeholders. Excellent communication skills, both written and verbal, are essential, as is a high level of discretion and confidentiality. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and familiarity with project management tools are required. The ability to anticipate needs, multitask effectively, and work independently with minimal supervision is crucial. A keen eye for detail, strong problem-solving skills, and a commitment to providing exceptional support are paramount. This remote position requires a dedicated professional who can maintain a high level of productivity and professionalism while working from home. Experience in a similar executive support role is highly desirable. We are seeking an individual who is resourceful, adaptable, and committed to contributing to the smooth operation of our executive team. If you are a self-starter with a passion for organization and a talent for virtual collaboration, we want to hear from you.
This advertiser has chosen not to accept applicants from your region.
4
Job Description
Our client is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, allowing you to manage your workload from the comfort of your home office. You will be the primary point of contact for managing schedules, coordinating meetings, handling communications, and ensuring the smooth operation of executive functions. The role requires exceptional discretion, efficiency, and a keen eye for detail. While the operational base is notionally in Embu, Embu, KE , all work is performed remotely, enabling a truly flexible work arrangement.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling appointments, meetings, and travel.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding as appropriate.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Conduct research and prepare reports, presentations, and documents as required.
- Manage expense reports and other administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidential information with the utmost discretion.
- Organize and maintain digital and physical filing systems.
- Anticipate the needs of the executives and proactively address them.
- Handle ad-hoc projects and administrative duties as assigned.
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role, preferably supporting C-level executives.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and as part of a remote team.
- Strong problem-solving skills and a proactive approach.
- Tech-savviness and ability to quickly learn new software and tools.
- A dedicated home office space with reliable internet connectivity.
- Minimum of 3 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
5
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Virtual Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering a fantastic opportunity to contribute to a fast-paced organization from your own workspace. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will manage complex calendars, coordinate meetings, handle correspondence, prepare reports, and conduct research, ensuring smooth daily operations for our executives. Confidentiality and discretion are paramount in this role.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across different time zones.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding as appropriate.
- Prepare reports, presentations, and other documents as needed.
- Conduct research on various topics and compile information for executive review.
- Organize and manage electronic and physical filing systems.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with project management tasks and follow-ups.
- Anticipate the needs of executives and proactively address them.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior management.
- Proficiency in calendar management, scheduling tools, and virtual collaboration platforms (e.g., G Suite, Microsoft Office Suite, Zoom, Slack).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive problem-solving skills.
- Experience with expense reporting and budget management is a plus.
- Comfortable working independently and as part of a distributed team.
- A professional demeanor and a positive attitude.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive virtual assistant Jobs in Kenya !
6
Job Description
Our client is searching for a highly organized, proactive, and tech-savvy Executive Virtual Assistant to provide comprehensive remote support. This role is critical in ensuring the smooth and efficient operation of executive functions, allowing our leaders to focus on strategic initiatives. As an Executive Virtual Assistant, you will manage complex calendars, schedule meetings across multiple time zones, handle travel arrangements (flights, accommodation, itineraries), prepare and edit correspondence, presentations, and reports, and conduct research on various topics as needed. You will also be responsible for managing email communications, screening calls, organizing digital files, and maintaining confidential information with the utmost discretion. A key aspect of this role involves liaising with internal teams and external stakeholders to facilitate communication and project coordination. The ideal candidate possesses exceptional time management skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced, remote environment. Proficiency in common office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack, Asana) is essential. Strong written and verbal communication skills are paramount. Prior experience as an executive assistant, personal assistant, or in a similar administrative support role is highly desirable. A proactive approach to identifying and anticipating needs, coupled with problem-solving abilities, will set you apart. This position is 100% remote, offering the flexibility to work from your preferred location. You will be a trusted partner to our executives, contributing directly to their productivity and success. We are looking for an individual who is reliable, resourceful, and committed to providing a high level of professional support. The ability to adapt to changing priorities and maintain a positive attitude under pressure is important. This is an excellent opportunity to leverage your administrative expertise in a flexible, remote setting.
This advertiser has chosen not to accept applicants from your region.
7
Executive Virtual Assistant
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide comprehensive administrative and personal support to senior executives. This is a fully remote position, offering the flexibility to work from anywhere while ensuring seamless support for our client's leadership team. The ideal candidate will be a master of time management, communication, and problem-solving, capable of anticipating needs and executing tasks with efficiency and discretion. You will be an integral part of the executive support function, enabling leaders to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and gather information as needed for various projects and meetings.
- Handle incoming and outgoing communications, including emails and phone calls, screening and prioritizing as necessary.
- Organize and maintain electronic and physical filing systems.
- Process expense reports and manage invoices and payments.
- Assist with event planning and coordination for team meetings, offsites, and other engagements.
- Serve as a primary point of contact between executives and internal/external stakeholders.
- Manage personal errands and tasks for executives as required.
- Proactively identify and address potential issues before they arise.
- Maintain strict confidentiality and exercise sound judgment in handling sensitive information.
- Utilize various productivity tools and software to enhance efficiency and organization.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software and virtual collaboration tools (e.g., Asana, Trello, Slack, Zoom).
- Discretion and the ability to handle confidential information with professionalism.
- Proactive mindset with a strong ability to anticipate needs and solve problems independently.
- High level of attention to detail and accuracy.
- Ability to adapt to changing priorities and work in a fast-paced, remote environment.
- Minimum of 3-5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
8
Executive Virtual Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, offering significant flexibility and the opportunity to work from anywhere. The ideal candidate will possess exceptional time management skills, a keen eye for detail, and the ability to anticipate needs and manage complex schedules seamlessly. You will be the central point of contact for various administrative tasks, ensuring the smooth operation of daily activities for executives. Your discretion and professionalism are paramount.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Screen and prioritize incoming communications (emails, calls, messages), responding on behalf of executives when appropriate.
- Conduct research on various topics as requested by executives.
- Prepare and edit presentations, reports, and other documents.
- Manage expense reports and assist with budget tracking.
- Handle confidential information with the utmost discretion.
- Coordinate special projects and initiatives as assigned.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Maintain organized digital filing systems.
- Assist with personal tasks for executives as required.
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role.
- Exceptional organizational and time management skills.
- Proficiency in calendar management and scheduling tools (e.g., Google Calendar, Outlook).
- Excellent written and verbal communication skills.
- Strong command of English language, with impeccable grammar and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High level of professionalism, discretion, and integrity.
- Tech-savvy with the ability to quickly learn new software and tools.
- A proactive and resourceful problem-solver.
- Minimum of 3-5 years of experience in a similar capacity.
This advertiser has chosen not to accept applicants from your region.
9